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City Council Meeting Wrap Up for September 26, 2017(1)

 

NOTE: Council Wrap-Ups are a summary of meeting topics and events provided by the City Clerk's Office as a public service.  This wrap-up is not an official record of Council action. The official record is posted by the City Clerk on this website with other meeting documents as soon as possible after the meeting.


CITY OF SANTA MONICA
REGULAR MEETING
CITY HALL COUNCIL CHAMBERS
1685 MAIN STREET, ROOM 213
TUESDAY OCTOBER 10, 2017
MEETING BEGINS AT 5:30 PM

 

CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL

(Please note that Agenda Items may be reordered during the Council meeting at the discretion of the City Council.)

1. CLOSED SESSIONS

1.A.     Conference with Labor Negotiator-City Negotiator: Donna C. Peter, Director of Human Resources-Bargaining Unit: SMART-TD

ACTION:  Heard. No reportable action taken.          

1.B.     Conference with Legal Counsel - Existing Litigation - Litigation has been initiated formally pursuant to Government Code Section 54956.9(d)(1): Young v. City of Santa Monica, Los Angeles Superior Court Case Number BC 616 060

ACTION:  Approved Settlement No. 10564 (CCS) in the amount of $350,000.

1.C.     Conference with Legal Counsel - Existing Litigation - Litigation has been initiated formally pursuant to Government Code Section 54956.9(d)(1):  Segal v. City of Santa Monica, Los Angeles Superior Court Case Number BC 599 607

ACTION:  Approved Settlement No. 10565 (CCS) in the amount of $120,000.

1.D.     Conference with Legal Counsel - Existing Litigation - Litigation has been initiated formally pursuant to Government Code Section 54956.9(d)(1): Airbnb, Inc. and Homeaway.com, Inc. v. City of Santa Monica, United States District Court, Central District of California, Western Division, Case Numbers 2:16-cv-6645, 2:16-cv-6641

ACTION:  Heard. No reportable action taken.

1.E.     Conference with Legal Counsel - Existing Litigation - Litigation has been initiated formally pursuant to Government Code Section 54956.9(d)(1):  Atwood v. City of Santa Monica et al, United States District Court, Central District of California, Western Division, Case Numbers 2:16-cv-04114-PA-AGR

ACTION:  Not heard.

1.F.     Conference with Legal Counsel - Anticipated Litigation - Anticipate significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2): 1 case

ACTION:  Heard. No reportable action taken.

1.G.     Conference with Legal Counsel - Existing Litigation - Litigation has been initiated formally pursuant to Government Code Section 54956.9(d)(1): Masterpiece Cakeshop, Ltd., et al., Petitioners v. Colorado Civil Rights Commission, et al., U. S. Supreme Court No. 16-111

ACTION:  Heard. No reportable action taken.

1.H.     Conference with Legal Counsel - Existing Litigation - Litigation has been initiated formally pursuant to Government Code Section 54956.9(d)(1): Pico Neighborhood Association, Maria Loya and Advocates for Malibu Public Schools v. City of Santa Monica, Los Angeles Superior Court Case Number BC 616 804

ACTION:  Heard. No reportable action taken.

1.I.       Conference with Legal Counsel - Potential Litigation: Consideration of whether to initiate litigation pursuant to Government Code Section 54956.9 (d)(4) - 1 case

ACTION:  Approved Settlement No. 10566 (CCS), with terms for an estimated value to the City of $572,000.

1.J     Conference with Legal Counsel - Exisiting Litigation - Litigation has been initiated formally pursuant to Government Code Section 54956.9(d)(1): Kate Scott and James Bibinski v. City Council of the City of Santa Monica, U.S. District Court Case No. 177329.

ACTION:  Added late.  Heard. No reportable action taken.

The following is the order of business for items to be heard no earlier than 6:30 p.m.

 

2.         SPECIAL AGENDA ITEMS

 

2.A.     Proclamation declaring October Disability Employment Awareness Month

ACTION:  Presented.

2.B.     City Manager's Report: Building Disaster Resilience in Our Workforce and Community - FY 17-19 Office of Emergency Management disaster preparedness and resilience projects and activities.

ACTION:  Presented.


3.         CONSENT CALENDAR

(All items will be considered and approved in one motion unless removed by a Councilmember for discussion.)

3.A.     Contractual Services Agreement for Water Feature and Pond Maintenance Services and Repairs

Recommended Action

Staff recommends that the City Council:

  1. Award Bid #4276 to California Waters, LLC, a California-based company, for water feature and pond maintenance services and repairs for the Public Landscaping Division;
  2. Authorize the City Manager to negotiate and execute Agreement No. 10558 (CCS) with California Waters, LLC in an amount not to exceed $287,004 for one year, with four additional one-year renewal options (including 4% increases for years 2 and 3, a 5% increase for year 4, and a 6% increase for year 5), for a total amount not to exceed $1,567,358 over a five-year period, with future year funding contingent on Council budget approval.

ACTION:  Approved.

(205-003)

3.B.     Big Blue Bus Fare Restructure

Recommended Action

Staff recommends that Council adopt the proposed fare adjustments as follows: decrease the TAP stored value single ride fare from $1.25 to $1.10, introduce a new $500 annual unlimited ride pass, and create new standardized pricing for employer provided fare media (Blue to Business).

ACTION:  Approved, as amended.

(1000-001-02)

3.C.     Contractual Services Agreement for Palisades Park Palm Tree Planting

Recommended Action

Staff recommends that the City Council:

  • Award Bid #4264 to B & B Nurseries, Inc., DBA The Landscape Center, a California-based company, to furnish and deliver labor and materials for palm tree supply, planting and aftercare at Palisades Park as required the by Public Landscape Division;
  • Authorize the City Manager to negotiate and execute Agreement No. 10559 (CCS) with B & B Nurseries, Inc., in an amount not to exceed $243,427 (includes a 10% contingency) for one year.

ACTION:  Approved.

(303-009) and (509-000-05)

3.D.     Construction Contract for Airport Roof Acrylic Application

Recommended Action

Staff recommends that the City Council:

  1. Award Bid #SP2515 to Best Contracting Services, Inc., a California-based company, to provide roofing repairs to facilities located at the Santa Monica Airport;
  2. Authorize the City Manager to negotiate and execute Contract No. 10560 (CCS) with Best Contracting Services, Inc. in an amount not to exceed $1,960,123 (including a 10% contingency) over a 90-day period;
  3. Authorize the Director of Public Works to issue any necessary change orders to complete additional work within contract authority.

ACTION:  Approved.

(800-001)

3.E.     Grant from the Annenberg Foundation for the Annenberg Community Beach House

Recommended Action

Staff recommends that the City Council:

  1. Adopt attached Resolution No. 11079 (CCS) to accept the grant in the amount of $100,000 from the Annenberg Foundation to support visitor service, guest experience and facility improvements at the Annenberg Community Beach House.
  2. Authorize the City Manager to execute all necessary documents to accept the grant.
  3.  Authorize budget changes as outlined in the Financial Impacts & Budget Actions section of this report.

ACTION:  Approved.

(906-000)

3.F.     Approval of Big Blue Bus Fuel & Wash Upgrade Project Design Modification 3

Recommended Action

Staff recommends that the City Council authorize the City Manager to negotiate and execute a third modification to agreement #10019 (CCS) in the amount of $73,420 (including a 10% contingency) with RNL Interplan, Inc., a California-based company, for additional design services to replace the methane gas-detection systems at two locations in the Big Blue Bus Campus. This will result in an amended agreement with a new total amount not to exceed $303,121, with future year funding contingent on Council budget approval.

ACTION:  Approved.

(1000-001-06)

3.G.     Expansion of the Pre-Employment Physical Program to Include Functional Capacity Evaluation Testing

Recommended Action

Staff recommends that the City Council:

  1. Award RFP #112 to Integrated Injury Management Services, Inc., a California-based company, for functional evaluation testing services for City employees; and
  2. Authorize the City Manager to negotiate and execute Agreement No. 10561 (CCS) with Integrated Injury Management Services, Inc. for five years in an amount not to exceed $350,000, with future year funding contingent on Council budget approval.

 

ACTION:  Approved.

 

(600-003)

3.H.     Authorize the City Manager to negotiate and execute an operating agreement with the Mexican Consulate Plaza Comunitares

Recommended Action

Staff recommends that the City Council authorizes the City Manager to negotiate and execute Memorandum of Understanding No. 10562 (CCS) with the Consulate General of Mexico in Los Angeles to establish terms and conditions under which the City will collaborate with the Consulate General of Mexico in Los Angeles, the Institute for Mexicans Abroad (SRE) and the National Institute for Adult Education (INEA) on establishing Plaza Comunitaria program at the Santa Monica Public Library, Pico Branch.

ACTION:  Approved.

(850-007)

3.I.       Accept California Office of Traffic Safety Grant for the Selective Traffic Enforcement Program

Recommended Action

Staff recommends that the City Council:

  1. Authorize the City Manager to accept a grant award in the amount of $300,000 from the California Office of Traffic Safety for the Selective Traffic Enforcement Program.
  2. Authorize the City Manager to execute all necessary documents to accept the grant and all grant renewals.
  3. Authorize budget changes as outlined in the Financial Impacts & Budget Actions section of this report.

ACTION:  Approved.

(701-006-02)

3.J.      Consideration of five persons nominated by City staff to serve as the first nonprofit Board of Directors for the Friends of Santa Monica Animal Shelter

Recommended Action

Approve five persons nominated by City staff to serve as the first nonprofit Board of Directors for the Friends of Santa Monica Animal Shelter to initially serve two or three-year terms.

ACTION:  Approved.

(701-002-03)

3.K.     Second Modification to Cabling Design and Installation Services Contract

Recommended Action

Staff recommends that the City Council authorize the City Manager to negotiate and execute Contract No. 10563 (CCS) in the amount of $175,000 with Intelinet, Inc., a California based company, for citywide structured cabling design and installation services.  This will result in a 5 year amended contract with a new total amount not to exceed $350,000, with future year funding contingent on Council budget approval.

 

ACTION:  Approved.

 

(101-003-04)

3.L.     First Modification to Microsoft Enterprise Agreement for Software Licenses

Recommended Action

Staff recommends that the City Council authorize the City Manager to negotiate and execute a first modification to agreement #9975 (CCS) in the amount of $1,390,000 with Insight Public Sector, an Illinois-based company for the purchase of Microsoft software licenses, software license upgrades, and license tracking services. This will result in a five year amended agreement with a new total amount not to exceed $3,402,250 with future year funding contingent on Council budget approval.

ACTION:  Approved.

(101-003-04)

 

3.M.     Donation of Two Horses Retiring from Police Department Mounted Unit

Recommended Action

Staff recommends that the City Council approve the donation of two horses to Karen Schaffner, Teresa Foote, and Jodie Sailor as individuals. Through this donation, the City would be retiring these two horses and providing them with a good home whereupon the horses would receive proper care and housing.

ACTION:  Approved.

(701-002-01)

3.N.     Approval of Minutes for the City Council - Regular and Special Joint Meeting - Aug 8, 2017 5:30 PM

ACTION:  Approved.

 

 

3.O.     Approval of Minutes for the City Council - Regular Meeting - Sep 12, 2017 5:30 PM

ACTION:  Approved.

 

7.         ORDINANCES

(Public comment is permitted on ordinances for introduction and first reading.  No public discussion is permitted on ordinances for second reading and adoption.)

7.A.     Introduction and First Reading of an Ordinance Amending Article VI of the Santa Monica Municipal Code Establishing a Selection and Permitting Process for Medicinal Cannabis Retailers and Medicinal Cannabis Light Manufacturing, while continuing to prohibit commercial non-medicinal cannabis uses; Introduction and First Reading of an Interim Zoning Ordinance making necessary interim changes to the Zoning Ordinance to authorize Medicinal Cannabis Retailers and Medicinal Cannabis Light Manufacturing within certain zoning districts; and Adoption of Fee Resolution No. 11080 (CCS)  Establishing Related Permit Fees.

Recommended Action

Staff recommends that the City Council:

  1. Introduce for first reading the attached ordinance (Attachment A) amending the Santa Monica Municipal Code adding: 
    1. Chapter 6.200 Commercial Cannabis, in order to establish general regulations and definitions for commercial cannabis activities;
    2. Chapter 6.201 Medicinal Cannabis Retailer, in order to establish a regulatory permit for medicinal cannabis retailing;
    3. Chapter 6.202 Medicinal Cannabis Light Industry Manufacturer, in order to establish a regulatory permit for medicinal cannabis light manufacturing;
    4. Chapter 6.210 Adult Use Cannabis, prohibiting commercial adult cannabis non-medicinal use activities; and
  2. Introduce for first reading the attached Interim Zoning Ordinance (Attachment B) updating the definition of "Medical Marijuana Dispensaries" to conform with state law and setting forth interim development standards for light medicinal cannabis manufacturing; and
  3. Adopt attached Resolution No. 11080 (CCS) (Attachment C) establishing Medicinal Cannabis Retail Permit fee; and
  4. Direct staff to examine options for a ballot measure to create new business license tax classifications and rates for cannabis related businesses.

ACTION:  Held introduction for first reading, adopted Resolution, and gave direction.

(208-022-01)

 

13.       COUNCILMEMBER DISCUSSION ITEMS

13.A.   Recommendation to accept Nicole Phillis' resignation from the Commission on the Status of Women and authorize the City Clerk to publish the vacancy.

ACTION:  accepted with regret.

(100-003-02)

 

14.       PUBLIC INPUT
(Public comment is permitted only on items not on the agenda that are within the subject matter jurisdiction of the City.  State law prohibits the City Council from taking any action on items not listed on the agenda, including issues raised under this agenda item.)

ACTION:  Held.

 

ADJOURNMENT at 8:42 p.m.

Any documents produced by the City and distributed to a majority of the City Council regarding any item on this agenda will be made available at the City Clerk's Counter located at City Hall, 1685 Main Street, Santa Monica during normal business hours. Documents are also available at www.smgov.net/council/agendas.

For a free subscription to City Council Agendas contact the City Clerk's Office at (310) 458-8211 or clerk@smgov.net.  This agenda is available in alternate format upon request.

Members of the public unable to attend a meeting but wishing to comment on an item(s) listed on the agenda may submit written comments prior to the meeting by mailing them to: City Clerk, 1685 Main Street, Santa Monica, CA 90401 or councilmtgitems@smgov.net.  Materials received from the public by 4:30 PM the evening of the Council meeting will be distributed to Council prior to the meeting and posted online.

Si desea comunicarse con alguien en español, llame a nuestra oficina al (310) 458-8211 y pida hablar con Esterlina Lugo.

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Santa Monica Blue Bus Lines #2, #3, #4 and #9 serve City Hall.  Parking is available on Main Street, on Olympic Drive, and in the Civic Center Parking Structure (validation free).



 

 

 

 
Recent Council Wrap-Ups:

NOTE: Council Wrap-Ups are a summary of meeting topics and events provided by the City Manager's Office as a public service. This wrap-up is not an official record of Council action. The official record is posted by the City Clerk on this website with other meeting documents as soon as possible after the meeting.
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