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City Council Meeting Wrap Up for September 26, 2017

NOTE: Council Wrap-Ups are a summary of meeting topics and events provided by the City Clerk's Office as a public service.  This wrap-up is not an official record of Council action. The official record is posted by the City Clerk on this website with other meeting documents as soon as possible after the meeting.


CITY OF SANTA MONICA
REGULAR MEETING
CITY HALL COUNCIL CHAMBERS
1685 MAIN STREET, ROOM 213
TUESDAY SEPTEMBER 26, 2017
MEETING BEGINS AT 5:30 PM

 

CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL

(Please note that Agenda Items may be reordered during the Council meeting at the discretion of the City Council.)

1. CLOSED SESSIONS

1.A.     Conference with Legal Counsel - Existing Litigation - Litigation has been initiated formally pursuant to Government Code Section 54956.9(d)(1): Armstrong v. City of Santa Monica, Los Angeles Superior Court Case Number BC 620 395

ACTION:  Approved Settlement in the amount of $160,000.

1.B.     Conference with Legal Counsel - Existing Litigation - Litigation has been initiated formally pursuant to Government Code Section 54956.9(d)(1): City of Santa Monica v. United States of America, U.S. District Court, C.D. Cal., No. 2:13-CV-08046-JFW-VBK

ACTION:  Heard. No reportable action taken.

1.C.     Conference with Legal Counsel - Anticipated Litigation - Anticipate significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2): 1 case

ACTION:  Heard. No reportable action taken.

1.D.     Conference with Legal Counsel - Existing Litigation - Litigation has been initiated formally pursuant to Government Code Section 54956.9(d)(1): Karen Thompson v. Kelly Soo Park, U.S. Supreme Court, No. 17-294; U.S. Court of Appeals, Ninth Circuit, No. 14-56655; U.S. District Court, C.D. Cal., No. 2:14-cv-00330-SJO-RZ

ACTION:  Heard. No reportable action taken.

1.E.     Conference with Legal Counsel - Existing Litigation - Litigation has been initiated formally pursuant to Government Code Section 54956.9(d)(1): Airbnb, Inc. and Homeaway.com, Inc. v. City of Santa Monica, United States District Court, Central District of California, Western Division, Case Numbers 2:16-cv-6645, 2:16-cv-6641

ACTION:  Heard. No reportable action taken.

1.F.     Conference with Legal Counsel - Potential Litigation: Consideration of whether to initiate litigation pursuant to Government Code Section 54956.9 (d)(4) - 1 case

ACTION:  Not heard.

The following is the order of business for items to be heard no earlier than 6:30 p.m.

2.         SPECIAL AGENDA ITEMS

 

2.A.     Los Angeles County Clerk presentation of Voting Systems Assessment Project (VSAP)

ACTION:  Presented by Dean Logan, Registrar-Recorder/County Clerk.

3.         CONSENT CALENDAR

(All items will be considered and approved in one motion unless removed by a Councilmember for discussion.)

 

3.A.     Contract Modification with Airwave Communications for Police Department Vehicle Upfitting

Recommended Action

Staff recommends that the City Council authorize the City Manager to negotiate and execute a first modification to agreement #9989 with Airwave Communications Enterprises, a California-based company, to provide labor and equipment associated with upfitting Police Department vehicles for two additional years, through October 27, 2019. This will result in a five-year amended agreement with no change to the total not to exceed amount of $2,376,000.

ACTION:  Approved.

3.B.     Software License Agreement for ISD Service Management System

Recommended Action

Staff recommends that the City Council:

1.   Award RFP #117 to Carahsoft Technology Corporation, a Virginia-based company, for the purchase and implementation of the Information Technology Service Management (ITSM) solution, ServiceNow.

2.   Authorize the City Manager to negotiate and execute an agreement with Carahsoft Technology Corporation, in an amount not to exceed $1,017,000 (including $88,000 contingency), over a five-year period, with future year funding contingent on Council budget approval.

ACTION:  Approved.

3.C.     Bid Award for the Purchase of Heating, Ventilation and Air Conditioning (HVAC) Units and Supplies

Recommended Action

Staff recommends that the City Council:

1. Award Bid #4283 to Howard Industries, a California-based company, for the purchase of heating, ventilation and air conditioning units and supplies for the Facilities Maintenance Division;

2. Authorize the Purchasing Services Manager to issue a purchase order with Howard Industries for the purchase of heating, ventilation and air conditioning units and supplies in an amount not to exceed $75,000 for one year, with two additional two-year renewal options, with an annual increase of 2%, for a total amount not to exceed $390,303 over a five-year period, with future year funding contingent on Council budget approval.

ACTION:  Approved.

3.D.     Contract Award for General Contracting Services

Recommended Action

Staff recommends that the City Council:

1. Award Bid #4285 to RAMCO General Engineering Contractor, a California-based company, for general contracting services as required by the Facilities Maintenance Division;

2. Authorize the City Manager to negotiate and execute an agreement with RAMCO General Engineering Contractor, in an amount not to exceed $380,000 for one year, with two additional two-year renewal options with a 2% increase per year for years three through five, for a total amount not to exceed $1,946,211 over a five-year period, with future year funding contingent on Council budget approval.

ACTION:  Approved.

3.E.     Reject Bid for Tile Contractor Services

Recommended Action

Staff recommends that the City Council:

1. Reject the only bid for Bid #4282 for tile contractor services as required by the Facilities Maintenance Division;

2. Direct staff to reissue a bid in order to obtain the best bidder for tile contractor services.

ACTION:  Approved.

3.F.     First Modification of Construction Contract for Parking Structure No. 5 Tenant Improvement Project

Recommended Action

Staff recommends that the City Council authorize the City Manager to negotiate and execute a first modification to agreement #10417 (CCS) in the amount of $96,315 (including a 10% contingency) with West Valley Investment Group, Inc. (WVIG), a California-based company, for additional construction services to address accessibility and safety improvements for the Parking Structure No. 5 Tenant Improvement Project, as required by the Architectural Services Division. This would result in an amended agreement with a new total amount not to exceed $4,016,715, with future year funding contingent on Council budget approval.

ACTION:  Approved.

3.G.     Contract Approval for Design Services for Safe Routes to School Pedestrian Improvements at Four Schools

Recommended Action

Staff Recommends that the City Council:

  1. Award RFP #2017- 127 to Anderson Penna, a California based company, to provide engineering design services for the Safe Routes to School Pedestrian Improvements, as required by the Mobility Division, for John Adams and Lincoln Middle Schools, Roosevelt Elementary School and the Will Rogers Learning Community school.
  2. Authorize the City Manager to negotiate and execute a professional services agreement with Anderson Penna in an amount not to exceed $149,126 (including a $19,452 contingency).

ACTION:  Approved.

3.H.     Award Bid for the Purchase and Install of City TV Master Control & Production Equipment Project

Recommended Action

Staff recommends that the City Council:

  1. Award Bid #SP2250 to First Fire Systems, Inc., a California-based company, to purchase and install equipment for the City TV Master & Production Control Equipment Project, as required by the Architectural Services Division;
  2. Authorize the City Manager to negotiate and execute a contract with First Fire Systems, Inc. in an amount not to exceed $468,695 (including 10% contingency);
  3. Authorize the Director of Public Works to issue any necessary change orders to complete additional work within contract authority.

ACTION:  Approved.

3.I.       Resolution Approving Final Parcel Map No. 74307 for a 3-Unit Condominium Project at 436 Pier Avenue.

Recommended Action

Staff recommends that the City Council adopt the attached resolution approving Final Parcel Map No. 74307 for 436 Pier Avenue. 

ACTION:  Adopted.

3.J.      Approval of Second Modification to Agreement with Vector Airport Services for Relocation of Landing Fee Equipment

Recommended Action

Staff recommends that the City Council:

  1. Authorize the City Manager to negotiate and execute a second modification to Professional Services Agreement No. 10071(CCS) with Vector Airport Systems, a Virginia-based company, to include repositioning of on-site equipment to provide for the photo capture of aircraft operations used to assess landing fees at Santa Monica Airport (SMO), and installation of equipment to capture aircraft over runs for an additional amount of $134,322 including two one-year options for $5,000 in annual maintenance costs. This will result in a three-year amended agreement with two one-year options to renew for an estimated total amount not to exceed $1,240,484. The actual total contract amount will vary as Vector's commission is based on actual landing fee revenues collected. Renewals are at the sole discretion of the City, with future year funding contingent on Council budget approval.
  2. Authorize budget changes as outlined in the Financial Impacts & Budget Actions section of this report.

ACTION:  Approved.

3.K.     Agreement Modification No. 1 to Provide Schematic and Design Development Services for the Civic Center Multipurpose Sports Field

Recommended Action

Staff recommends that the City Council authorize the City Manager to negotiate and execute a first modification to agreement #4340 in the amount of $94,198 (including a 10% contingency) with RJM Design Group, Inc., a California-based company, for schematic and design development services required to complete the design for the Civic Center Multipurpose Sports Field Project. This would result in an amended agreement with a new total amount not to exceed $170,138.

ACTION:  Approved.

3.L.     Award Contract for Banking Services

Recommended Action

Staff recommends that the City Council:

  1. Award RFP# 120 to MUFG Union Bank, N.A., a California-based company, to provide banking services.
  2. Authorize the Director of Finance/City Treasurer to negotiate and execute an agreement with MUFG Union Bank, N.A. in an estimated amount of $300,000 over a five-year period, with future year funding contingent on Council budget approval.
  3. Authorize the City Manager to negotiate and execute a second modification to contract #9669 in an estimated amount of $75,000 with Wells Fargo Bank, a California-based company, to provide banking services on a month-to-month basis expiring no later than June 30, 2018.  This will result in an amended five-year and three-month agreement with a new total estimated amount not to exceed $450,000. 

ACTION:  Approved.

3.M.     Contract for Service as Assistant City Manager/Chief Operating Officer and Deputy City Manager/Director of Policy

Recommended Action

Staff recommends that the City Council:

Approve and adopt the Resolution of the proposed Employment Agreements with Katie Lichtig as Assistant City Manager/Chief Operating Officer and Anuj Gupta as Deputy City Manager/Director of Policy, and authorize the City Manager to execute the agreements. The Agreements will establish Ms. Lichtig's salary at $22,959 per month and Mr. Gupta's salary at $14,667 per month. 

ACTION:  Approved and adopted.

3.N.     Approval of Minutes for the City Council - Regular Meeting - Jul 25, 2017 5:30 PM 

ACTION:  Approved.


4.         STUDY SESSION

 

4.A.     Options for the Removal of Excess Runway Pavement at Santa Monica Airport 

Recommended Action

Staff Recommends that the City Council:

1.   Review and provide direction to staff regarding the preferred option for excess pavement removal at Santa Monica Airport to be implemented as a separate and distinct project once the runway shortening is completed; and

2.   Provide direction to staff with regard to proceeding with procuring engineering design services for excess pavement removal.

ACTION:  Provided direction for a preference for Option 1 to remove all unused pavement outside the Runway Safety Areas (RSA) and hydro-seed; and pulverize in place and stabilize pavement within the RSA.

4.B.     Strategy for Long-Term Economic Sustainability

Recommended Action

Staff recommends that Council review and provide direction regarding the scope of a strategy to address Santa Monica's long-term economic sustainability.

ACTION: Direction given to staff.

 

7.          ORDINANCES

 

(Public comment is permitted on ordinances for introduction and first reading.  No public discussion is permitted on ordinances for second reading and adoption.)

7.A.     Second Reading and Adoption of Ordinance Setting Forth Procedures for Expediting Permitting Processing for Electric Vehicle Charging Stations

Recommended Action

Staff recommends that City Council adopt the attached Ordinance adding Section 8.08.230.

ACTION: adopted.

8.         STAFF ADMINISTRATIVE ITEMS

 

8.A.     Approval of Sanitary Sewer System Master Plan

Recommended Action

Staff recommends that the City Council approve the 2017 Sanitary Sewer System Master Plan.

ACTION:  Approved.

11.       RESOLUTIONS

 

11.A.   Establishment of Preferential Parking Zone SS on portions of Virginia Avenue, Kansas Avenue, 27th Street, Stewart Street, and Frank Street, and adoption of a Resolution establishing Preferential Parking Regulations.

Recommended Action

Staff recommends that the City Council:

  • Establish Preferential Parking Zone SS to include:

Virginia Avenue between Cloverfield Boulevard and 27th Street, Kansas Avenue between Cloverfield Boulevard and Stewart Street, 27th Street between Virginia Avenue and Kansas Avenue, Stewart Street between Kansas Avenue and the Santa Monica Freeway, and Frank Street between Virginia and the Santa Monica Freeway with the regulation "No parking 6 P.M. to 7 A.M., 2 hour parking 7 A.M. to 6 P.M., daily, except by permit"; and

  • Adopt the attached Resolution (Attachment A) establishing Preferential Parking Regulations.

ACTION:  Adopted.

13.       COUNCILMEMBER DISCUSSION ITEMS

 

13.A.   Request of Mayor Winterer, Mayor pro tem Davis, and Councilmember McKeown that the Council support Santa Monica Dreamers by allocating up to $25,000 in matching funds from the Council contingency account to the non-profit Santa Monica College Foundation or other appropriate non-profits, to assure that all Santa Monica DACA students who qualify can afford the fee to renew their DACA status by the October 5th deadline, and remain in our Santa Monica community for another two years; and that the Council go on record supporting permanent legalization of DACA students, directing staff to convey that City of Santa Monica support to all  appropriate Federal and State representatives.

ACTION:  Approved.

13.B.   Recommendation to accept Suzanne Paulson's resignation from the Airport Commission and authorize the City Clerk to publish the vacancy. 

ACTION:  Approved.


14. PUBLIC INPUT

(Public comment is permitted only on items not on the agenda that are within the subject matter jurisdiction of the City. State law prohibits the City Council from taking any action on items not listed on the agenda, including issues raised under this agenda item.)

ACTION: Held.

ADJOURNMENT in memory of Elsie Wong at 10:36 p.m.

Any documents produced by the City and distributed to a majority of the City Council regarding any item on this agenda will be made available at the City Clerk's Counter located at City Hall, 1685 Main Street, Santa Monica during normal business hours. Documents are also available at www.smgov.net/council/agendas.

For a free subscription to City Council Agendas contact the City Clerk's Office at (310) 458-8211 or clerk@smgov.net.  This agenda is available in alternate format upon request.

Members of the public unable to attend a meeting but wishing to comment on an item(s) listed on the agenda may submit written comments prior to the meeting by mailing them to: City Clerk, 1685 Main Street, Santa Monica, CA 90401 or councilmtgitems@smgov.net.  Materials received from the public by 4:30 PM the evening of the Council meeting will be distributed to Council prior to the meeting and posted online.

Si desea comunicarse con alguien en español, llame a nuestra oficina al (310) 458-8211 y pida hablar con Esterlina Lugo.

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Santa Monica Blue Bus Lines #2, #3, #4 and #9 serve City Hall.  Parking is available on Main Street, on Olympic Drive, and in the Civic Center Parking Structure (validation free).



 

 
Recent Council Wrap-Ups:

NOTE: Council Wrap-Ups are a summary of meeting topics and events provided by the City Manager's Office as a public service. This wrap-up is not an official record of Council action. The official record is posted by the City Clerk on this website with other meeting documents as soon as possible after the meeting.
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