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City Council Meeting Wrap Up for January 23, 2018

 

NOTE: Council Wrap-Ups are a summary of meeting topics and events provided by the City Clerk's Office as a public service.  This wrap-up is not an official record of Council action. The official record is posted by the City Clerk on this website with other meeting documents as soon as possible after the meeting.


COMPLETED AGENDA
CITY OF SANTA MONICA
REGULAR MEETING
CITY HALL COUNCIL CHAMBERS
1685 MAIN STREET, ROOM 213
TUESDAY JANUARY 23, 2018
MEETING BEGINS AT 5:30 PM

 

CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL

(Please note that Agenda Items may be reordered during the Council meeting at the discretion of the City Council.)

1.         CLOSED SESSIONS

 1.A. Conference with Real Property Negotiator

Property: 808 26th Street
     City Negotiator: Andy Agle, Dir., Housing & Economic Dev.
     Under Negotiation: Price and Terms
     Owner of Record: City of Santa Monica

ACTION: Heard. No reportable action taken.

1.B. Conference with Real Property Negotiator

Property: 2701 Barnard Way
     City Negotiator: Andy Agle, Dir., Housing & Economic Dev
     Under Negotiation: Terms of Access
     Owner of Record: City of Santa Monica

ACTION: Heard. No reportable action taken.

1.C. Conference with Legal Counsel – Anticipated Litigation – Request to enter into a lawsuit as an amicus curiae, pursuant to § 54956.9: City of Los Angeles v. Sessions, U.S. District Court, Central District of California, Case No. 17-cv-7215

ACTION: Approved to join amicus brief. 

1.D. Conference with Legal Counsel – Existing Litigation – Litigation has been initiated formally pursuant to Government Code Section 54956.9(d)(1): Pico Neighborhood Association and Maria Loya v. City of Santa Monica, Los Angeles Superior Court, Case No. BC 616804

ACTION: Heard. No reportable action taken.

1.E. Conference with Legal Counsel – Existing Litigation – Litigation has been initiated formally pursuant to Government Code Section 54956.9(d)(1): Cardier v. City of Santa Monica, Los Angeles Superior Court, Case No. BC 578779

ACTION: Heard. No reportable action taken.

The following is the order of business for items to be heard no earlier than 6:30 p.m.

3. CONSENT CALENDAR
(All items will be considered and approved in one motion unless removed by a Councilmember for discussion.)

3.A. Approval of Minutes for the City Council - Regular Meeting - Nov 14, 2017 5:30 PM

ACTION: Approved, with revisions.

3.B. Approval of Minutes for the City Council - Regular and Special Joint Meeting - Dec 12, 2017 5:30 PM

ACTION: Approved.

3.C. Award Construction Contracts for Water Infrastructure Reliability Improvement Project

Recommended Action

Staff recommends that the City Council:

  1. Award Bid #SP2429 to Sully-Miller Contracting Company, a California-based company, for construction services for the Water Infrastructure Reliability Improvement Project, an Environmental Protection Agency (EPA) grant-funded project (Grant No. XP-00T79601 and XP-96945401);
  2. Authorize the City Manager to negotiate and execute Contract No. 10608 (CCS) with Sully-Miller Contracting Company in an amount not to exceed $2,785,300 (including a 15% contingency);
  3. Award RFP #2429 to Willdan Engineering, a California-based company, for construction management and inspection services;
  4. Authorize the City Manager to negotiate and execute Agreement No. 10609 (CCS) with Willdan Engineering in an amount not to exceed $219,791 (including a 10% contingency);
  5. Authorize the Director of Public Works to issue any necessary change orders to complete additional work within contract authority. 

ACTION: Approved.

(502-013)

3.D. Approval of Fourth Modification to Agreement with Aeroplex Group Partners, LLC. for Santa Monica Airport Commercial Real Estate Management

Recommended Action

Staff recommends that the City Council authorize the City Manager to negotiate and execute a fourth modification to Professional Services Agreement No. 10262 (CCS) in the amount of $50,325 with Aeroplex Group Partners, LLC (“Aeroplex”), a California-based corporation. The modification will eliminate provisions for Aeroplex to provide minor repairs and maintenance of City-owned properties (reducing the contract by $180,675) and add services for additional commercial leasing, property management and consulting services for the Santa Monica Airport (increasing the contract by $231,000, including a 10% contingency). This will result in a three-year amended agreement, expiring on June 30, 2018, for a new total amount not to exceed $1,328,340.

ACTION: Approved.

(800-001)

3.E. Award Contract for Engineering Design Service for Runway Pavement Removal and Repurposing

Recommended Action

Staff recommends that the City Council:

  1. Award RFP# 2533 to AECOM, a California-based company, to provide engineering design services for excess runway, taxiway and infield pavement removal and repurposing at Santa Monica Airport (SMO);
  2. Authorize the City Manager to negotiate and execute Agreement No. 10610 (CCS) with AECOM, in an amount not to exceed $267,575 (including a $24,325 contingency), with an allowance of $25,811 for optional Airport Geographic Information System (AGIS) work, for a total amount not to exceed $293,386 over a one-year period.
  3. Authorize the budget changes as outlined in the Financial Impacts & Budget Actions section of this report.

ACTION: Approved.

(800-001-02)

3.F. Agreement Modification No. 2 to Provide Schematic and Construction Documents, Bidding and Construction Administration Services for the Civic Center Multipurpose Sports Field Project

Recommended Action

  1. Staff recommends that the City Council authorize the City Manager to negotiate and execute a second modification to agreement #10553 (CCS) in the amount of $364,859 (including a 10% contingency) with RJM Design Group, Inc., a California-based company, for the preparation of construction documents, bidding and negotiation, and construction administration services required to complete the design for the Civic Center Multipurpose Sports Field Project. This would result in an amended agreement with a new total amount not to exceed $534,997.
  2. Authorize budget changes as outlined in the Financial Impacts and Budget Actions section of this report.

ACTION: Approved.

(405-002-04)

3.G. Recommendation to Remove Santa Monica Public Library Fines for Youth (0-18 years)

Recommended Action

Staff recommends that City Council approve the proposed change in Library policy to remove fines for youth (ages 0 to 18) and eliminate outstanding fines previously accrued for these cardholders estimated to be $50,300 (inclusive of current Library records). The removal of fines will ensure access to the wealth of information, learning and cultural exploration available to them at Santa Monica Public Library with a Library card, further supporting literacy and success in school from an early age.

ACTION: Approved.

(850-006)

3.H. Award of Design Agreement for the Memorial Park Feasibility Study and Master Plan

Recommended Action

Staff recommends that the City Council:

  1. Award RFP #SP2509 to AHBE Landscape Architects, a California-based company, for the feasibility study and master plan design of the Memorial Park Redevelopment and Expansion Project; and
  2. Authorize the City Manager to negotiate and execute Agreement No. 10611 (CCS) with AHBE Landscape Architects, in an amount not to exceed $326,706 (including a 10% contingency).

ACTION: Approved.

(303-007)

3.I. Contract Approval for Design Services for Stewart Street and Pennsylvania Avenue Pedestrian and Bicycle Improvements

Recommended Action

Staff recommends that the City Council:

  1. Award RFP #133 to KOA Corporation, a California based company, to provide engineering and design services for the Stewart Street and Pennsylvania Avenue Improvements Project.
  2. Authorize the City Manager to negotiate and execute professional services Agreement No. 10612 (CCS) with KOA Corporation in an amount not to exceed $315,000 (including a 15% contingency) for an initial two-year term and a one-year renewal option.

ACTION: Approved.

(506-003-10)

(506-003-01)

3.J. Approval of Agreement for Water and Wastewater Consulting Services for SCADA Systems Integration and Support

Recommended Action

Staff recommends that the City Council:

  1. Award RFP# 125 to Vertech Industrial Systems, LLC, a California-based company for professional services to conduct a comprehensive survey of the City’s Supervisory Control and Data Acquisition (SCADA) system for water and wastewater facilities, development of a SCADA Master Plan, development and implementation of SCADA Standards, and consulting services on future water and wastewater related capital improvement projects.
  2. Authorize the City Manager to negotiate and execute Agreement No, 10613 (CCS) with Vertech Industrial Systems, LLC, in an amount not to exceed $560,750 (including $50,977 in contingency) over a five-year period with future year funding contingent on Council budget approval.

ACTION: Approved.

502-015 – new #? – Consulting Services

3.K. Modification to Software License Agreement for Performance Portal

Recommended Action

Staff recommends that Council:

  1. Amend the existing contract (#10452) between the City and Socrata, Inc. (#360108);
  2. Authorize the City Manager to negotiate and execute a contract amendment with Socrata, Inc. in an amount not to exceed $56,000; and
  3. Authorize budget changes as outlined in the Financial Impacts & Budget Actions section of this report.

ACTION: Approved.

(101-003-01-01)

6. ADMINISTRATIVE PROCEEDINGS

6.A. Appeal 17ENT-0186 of the Planning Commission’s approval of Conditional Use Permit 17ENT-0075, Variance 17ENT-0147, and Fence/Wall Modification 17ENT-0148 permitting the establishment of a Child Care and Early Education Facility for up to 20 children at 2953 Delaware Avenue - Attachment J is a Supplemental Report

Recommended Action

Staff recommends that the City Council deny the appeal and uphold the Planning Commission’s approval by taking the following actions:

  1. Approve Conditional Use Permit 17ENT-0075 
  2. Approve Variance 17ENT-0147
  3. Approve Fence Modification 17ENT-0148 
  4. Adopt the Statement of Official Action, pursuant to the draft findings and conditions. 

ACTION: Denied appeal, approved recommended action, with revisions to the conditions.

(402-004)

7. ORDINANCES
(Public comment is permitted on ordinances for introduction and first reading. No public discussion is permitted on ordinances for second reading and adoption.)

7.A. Introduction for First Reading of an Interim Ordinance Establishing Interim Development Standards in the R1 Zoning District Pending Adoption of Permanent Revisions to the R1 Development Standards 

Recommended Action

Staff recommends that the City Council introduce for first reading an interim ordinance establishing interim development standards in the R1 zoning district.

ACTION: Introduced and held first reading, with amendments. 

(400-004)

14. PUBLIC INPUT
(Public comment is permitted only on items not on the agenda that are within the subject matter jurisdiction of the City. State law prohibits the City Council from taking any action on items not listed on the agenda, including issues raised under this agenda item.)

ACTION: Held.

ADJOURNMENT at 2:59 a.m. in memory of of Joe Frank, Scott Carrey, Ed Moses and Moe Stavnezer.

  

Any documents produced by the City and distributed to a majority of the City Council regarding any item on this agenda will be made available at the City Clerk's Counter located at City Hall, 1685 Main Street, Santa Monica during normal business hours. Documents are also available at www.smgov.net/council/agendas.
For a free subscription to City Council Agendas contact the City Clerk's Office at (310) 458-8211 or clerk@smgov.net.  This agenda is available in alternate format upon request.

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NOTE: Council Wrap-Ups are a summary of meeting topics and events provided by the City Manager's Office as a public service. This wrap-up is not an official record of Council action. The official record is posted by the City Clerk on this website with other meeting documents as soon as possible after the meeting.
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