City Council Meeting Wrap Up for May 9, 2017

NOTE: Council Wrap-Ups are a summary of meeting topics and events provided by the City Clerk's Office as a public service.  This wrap-up is not an official record of Council action. The official record is posted by the City Clerk on this website with other meeting documents as soon as possible after the meeting.



COMPLETED AGENDA
CITY OF SANTA MONICA
SPECIAL MEETING
CITY HALL COUNCIL CHAMBERS
1685 MAIN STREET, ROOM 213
TUESDAY MAY 9, 2017
MEETING BEGINS AT 3:30 PM



CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL

(This is a special City Council meeting. Public comment is restricted to only items listed on the agenda.)

1. CLOSED SESSIONS

1.A. Public Employee Recruitment
Title: City Attorney

ACTION: Heard. No reportable action taken.

ADJOURNMENT at 5:35 p.m.



 

COMPLETED AGENDA
CITY OF SANTA MONICA
REGULAR AND SPECIAL MEETING
CITY HALL COUNCIL CHAMBERS
1685 MAIN STREET, ROOM 213
TUESDAY MAY 9, 2017
MEETING BEGINS AT 5:30 PM



CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL

(Please note that Agenda Items may be reordered during the Council meeting at the discretion of the City Council.)

1. CLOSED SESSIONS

1.A. Conference with Legal Counsel – Existing Litigation – Litigation has been initiated formally pursuant to Government Code Section 54956.9(d)(1): Avilez v. City of Santa Monica, Los Angeles Superior Court Case Number BC 489178

ACTION: Heard. No action taken.

1.B. Conference with Legal Counsel – Existing Litigation – Litigation has been initiated formally pursuant to Government Code Section 54956.9(d)(1): Casillas v. City of Santa Monica, Los Angeles Superior Court Case Number BC 616 759

ACTION: Approved Settlement in the amount of $48,000..

1.C. Conference with Legal Counsel – Existing Litigation – Litigation has been initiated formally pursuant to Government Code Section 54956.9(d)(1): Airbnb, Inc. v. City of Santa Monica, United States District Court for the Central District of California Case Number 2:16-cv-06645-ODW-AFM

ACTION: Heard. No action taken.

1.D. Conference with Legal Counsel – Existing Litigation – Litigation has been initiated formally pursuant to Government Code Section 54956.9(d)(1): Scott and Babinski v. City Council for the City of Santa Monica, Los Angeles Superior Court Case Number BS 169 465

ACTION: Heard. No action taken.

1.E. Conference with Legal Counsel – Existing Litigation – Litigation has been initiated formally pursuant to Government Code Section 54956.9(d)(1): Arlene Rosenblatt, an individual, on behalf of herself and all others similarly situated, v. City of Santa Monica et al., United States District Court, Central District of California, Western Division, Case Number 2:16-cv-04481-ODW-AGR

ACTION: Heard. No action taken.

1.F. Conference with Legal Counsel – Existing Litigation – Litigation has been initiated formally pursuant to Government Code Section 54956.9(d)(1): National Business Aviation Association, Inc., et al. v. Michael P. Huerta, Administrator and Federal Aviation Administration, U.S. Court of Appeals for the District of Columbia Circuit, USCA Case #17-1054

ACTION: Heard. No action taken.

The following is the order of business for items to be heard no earlier than 6:30 p.m.

2. SPECIAL AGENDA ITEMS

2.A. Proclamation Designation May 2017 as National Bike Month

ACTION: Presented.

2.B. City Manager's Report: Homeless Count 2017 Results

ACTION: Presented.

3. CONSENT CALENDAR
(All items will be considered and approved in one motion unless removed by a Councilmember for discussion.)

SPECIAL MEETING OF THE PUBLIC FINANCING AUTHORITY

ROLL CALL

3.A. Resolution of the Santa Monica Public Financing Authority Establishing Regular Meeting Dates

Recommended Action

Staff recommends that the Santa Monica Public Financing Authority:

1. Adopt the attached Authority Resolution to establish the regular meetings of the Authority to be the same dates on which City Council meets; and

2. Authorize the officers of the Authority to take all actions necessary to implement the purpose of the Resolution.

ACTION: Adopted.

ADJOURNMENT OF SPECIAL MEETING

3.B. Award Bid for Purchase of Renewable Diesel Fuel

Recommended Action

Staff recommends that the City Council authorize the Purchasing Services Manager to issue purchase orders with Pinnacle Petroleum, Inc., a California-based company, for the purchase and delivery of renewable diesel fuel. This recommended award is made as an exception to the competitive bidding process pursuant to Section 2.24.080(b), as competitive bidding has already occurred, and is for a total amount not to exceed $512,250 over two years and six months, with future year funding contingent on Council budget approval.

ACTION: Approved.

3.C. Fourth Modification to Agreement 9210 (CCS) for Parking Citation Processing, Parking Permit Fulfillment, and Payment Processing Services

Recommended Action

Staff recommends that the City Council:

 

  1. Assign agreement #9210 (CCS) from Xerox State & Local Solutions, Inc. to Conduent State & Local Solutions, Inc.
  2. Authorize the City Manager to negotiate and execute a fourth modification to agreement #9210 (CCS) in the estimated amount of $1.9 million (includes 10% contingency) with Conduent State & Local Solutions, Inc., a New-Jersey-based company, for parking citation processing, parking permit fulfillment, and payment processing services. This will result in a nine-year amended agreement with an estimated agreement amount of $14.5 million, with future year funding contingent on Council budget approval.

 

ACTION: Approved.

3.D. Purchase of 26 Ford Police Interceptor Utility Vehicles

Recommended Action

Staff recommends that the City Council authorize the Purchasing Services Manager to issue a purchase order with Folsom Lake Ford, a California-based company, for the purchase and delivery of 26 Police Interceptor Utility Vehicles. This recommended award is made as an exception to the competitive bidding process pursuant to Section 2.24.080(b) as competitive bidding has already occurred, and is for a total amount not to exceed $840,807 with future year funding contingent on Council budget approval.

ACTION: Approved.

3.E. Fleet Management Sole Source Requests

Recommended Action

Staff recommends that the City Council:

 

  1. Authorize the Purchasing Services Manager to issue a purchase order with AMREP, a New Jersey-based company, for equipment and parts for AMREP bodies. This recommended award is made as an exception to the competitive bidding process pursuant to Section 2.24.080(a) and is for a total amount not to exceed $181,765 with future year funding contingent on Council budget approval.
  2. Authorize the Purchasing Services Manager to issue a purchase order with Mar-Co Equipment Company, a Texas-based company, for TYMCO parts and service. This recommended award is made as an exception to the competitive bidding process pursuant to Section 2.24.080(a) and is for a total amount not to exceed $212,463 with future year funding contingent on Council budget approval.
  3. Authorize the Purchasing Services Manager to issue a purchase order with Municipal Maintenance Equipment, a California-based company, for GO-4 vehicle parts. This recommended award is made as an exception to the competitive bidding process pursuant to Section 2.24.080(a) and is for a total amount not to exceed $128,913 with future year funding contingent on Council budget approval.
  4. Authorize the Purchasing Services Manager to issue a purchase order with Ray Gaskin Service, a California-based company, for equipment and parts for Scranton Manufacturing (New Way), Wayne Engineering, Dadee equipment. This recommended award is made as an exception to the competitive bidding process pursuant to Section 2.24.080(a) and is for a total amount not to exceed $411,411 with future year funding contingent on Council budget approval.
  5. Authorize the Purchasing Services Manager to issue a purchase order with Tennant Company, a Minnesota-based company, for repair and maintenance parts for Tennant machines. This recommended award is made as an exception to the competitive bidding process pursuant to Section 2.24.080(a) and is for a total amount not to exceed $175,525 with future year funding contingent on Council budget approval.

 

ACTION: Approved.

3.F. Any Line, Any Time BBB Pass Program for Santa Monica College

Recommended Action

Staff recommends that the City Council:

 

  1. Authorize the City Manager to negotiate and execute an agreement to renew the “Any Line, Any Time” unlimited ride transit program between Big Blue Bus and Santa Monica College (SMC) for a three-year term covering the period July 1, 2017 through June 30, 2020. SMC will reimburse Big Blue Bus for transit services in the amount of $4,513,878 over the three-year term. 

 


ACTION: Approved.

3.G. Approval of the Proposed FY 2017-18 One-Year Action Plan Allocating Federal Community Development Block Grant (CDBG) and HOME Investment Partnerships Act Program (HOME) Entitlement Grant Funds

Recommended Action

Staff recommends that the City Council:

 

  1. Approve the Proposed FY2017-18 One-Year CDBG and HOME Action Plan (Attachment A).
  2. Authorize the City Manager to submit all documents required to receive the City’s annual Community Development Block Grant (CDBG) and Home Investment Partnerships Act (HOME) entitlement grant funds from the U.S. Department of Housing and Urban Development (HUD).

 

ACTION: Approved.

3.H. Resolution Approving Final Parcel Map No. 74335 for a 3-Unit Condominium Project at 1014 Bay Street.

Recommended Action

Staff recommends that the City Council adopt the attached resolution approving Final Parcel Map No. 74335. 

ACTION: Adopted.

3.I. Authorize the City Manager to negotiate and execute an operating agreement with the Friends of the Santa Monica Public Library

Recommended Action

Staff recommends that the City Council authorize the City Manager to negotiate and execute an operating agreement with the Friends of the Santa Monica Public Library (Friends) to establish terms and conditions under which the City would continue to provide the Friends with space to operate a bookstore on the premises of the Main Library located at 601 Santa Monica Blvd.

ACTION: Approved.

3.J. Adoption of Audit Subcommittee Rules of Conduct and Recommendation to Create an Ad Hoc Committee

Recommended Action

Staff recommends that the City Council:

 

  1. Approve the establishment of a limited term ad hoc committee to take part in Audit Subcommittee discussions on a staff compensation study conducted by Moss Adams, LLP; and
  2. Approve the attached Audit Subcommittee Rules of Conduct.

 

ACTION: Adopted.

3.K. Reject Proposals for Santa Monica Utility Undergrounding and Excavation Bid#UUC1005

Recommended Action

Staff recommends that the City Council: 

 

  1. Reject all bids for Bid #UUC1005 Utility Undergrounding and Excavation, for utility undergrounding, excavation, and construction services related to the City’s fiber optic network.
  2. Direct staff to issue a request for bids (RFB) to obtain the best bidder for utility undergrounding, excavation, and construction services for the City’s fiber optic network. 

 

ACTION: Approved.

3.L. Approval of Minutes for the City Council - Special Meeting - Mar 7, 2017 

ACTION: Approved.

3.M. Approval of Minutes for the City Council - Regular Meeting - Mar 28, 2017

ACTION: Approved.

4. STUDY SESSION

4.A. Council review and comment on Vision Zero, Bike Action Plan and Pedestrian Action Plan implementation.

Recommended Action

Staff recommends that the City Council review and comment on Vision Zero, Bike Action Plan and Pedestrian Action Plan implementation to provide policy direction on priorities for achieving the Council’s Strategic Goal of creating a new model of mobility in Santa Monica.

ACTION: Received and filed, with direction given to staff.

7. ORDINANCES
(Public comment is permitted on ordinances for introduction and first reading. No public discussion is permitted on ordinances for second reading and adoption.)

7.A. Introduction for First Reading an Ordinance on Water Neutrality

Recommended Action

Staff recommends that the City Council introduce for first reading the attached Water Neutrality ordinance that requires new developments and new or enlarged pools, spas, water features, and ponds to stay within the same water use as the existing property through the installation of water-efficient fixtures and systems on-site. If compliance cannot be met, the applicant must offset the projected additional water use elsewhere in the city. The City will provide a fee-based turn-key retrofit program and/or the applicant can install retrofits at self-selected sites at their own cost. 

ACTION: Introduced and held first reading, with amendments.

7.B. Introduction and First Reading of an Ordinance to update and modify Chapter 7.10, Urban Runoff Pollution Control.

Recommended Action

Staff recommends that the City Council introduce for first reading the attached amendment to the Urban Runoff Pollution Control Ordinance, which would require stricter measures to remove pollutants before they enter the storm drain system. These measures would apply to new development, construction sites and existing parcels in the City.

ACTION: Introduced and held first reading, with amendments.

9. PUBLIC HEARINGS

9.A. Santa Monica Basin Groundwater Sustainability Agency Memorandum of Understanding

Recommended Action

Staff recommends that the City Council:

 

  1. Hold a Public Hearing for the formation of a Groundwater Sustainability Agency for the Santa Monica Groundwater Basin;
  2. Adopt the attached resolution acknowledging the City of Santa Monica’s election to become a Groundwater Sustainability Agency; and
  3. Authorize the City Manager to negotiate and execute a Memorandum of Understanding establishing the Santa Monica Basin Groundwater Sustainability Agency.

 

ACTION: Approved and adopted.

11. RESOLUTIONS

11.A. Establishment of Preferential Parking Zone RR and Amendment of Zone U and adopt a Resolution establishing Preferential Parking Regulations.

Staff recommends that the City Council:

 

  1. Establish Preferential Parking Zone RR to include:
    •  Fourth Street between Pico Boulevard and Ocean Park Boulevard, and Strand Street, Pacific Street, and Bay Street between Third Street and Fourth Street with the regulation “No parking 10 P.M. to 7 A.M., 2 hour parking 7 A.M. to 10 P.M., daily, except by permit”, and
    •  Strand Street between Fourth Street and Sixth Street with the regulation “2 hour parking 7 A.M. to 6 P.M. daily, except by permit”.
  2. Amend Preferential Parking Zone U to reclassify Strand Street between Fourth Street and Sixth Street from Zone U to Zone RR. 
  3. Approve the attached Resolution (Attachment A) establishing Preferential Parking Regulations.

 

ACTION: Adopted and approved.

14. PUBLIC INPUT
(Public comment is permitted only on items not on the agenda that are within the subject matter jurisdiction of the City. State law prohibits the City Council from taking any action on items not listed on the agenda, including issues raised under this agenda item.)

ACTION: Heard.

ADJOURNMENT in memory of Maria Luisa Vazquez at 11:36 p.m.

Any documents produced by the City and distributed to a majority of the City Council regarding any item on this agenda will be made available at the City Clerk's Counter located at City Hall, 1685 Main Street, Santa Monica during normal business hours. Documents are also available at www.smgov.net/council/agendas.

For a free subscription to City Council Agendas contact the City Clerk's Office at (310) 458-8211 or clerk@smgov.net.  This agenda is available in alternate format upon request.

Members of the public unable to attend a meeting but wishing to comment on an item(s) listed on the agenda may submit written comments prior to the meeting by mailing them to: City Clerk, 1685 Main Street, Santa Monica, CA 90401 or councilmtgitems@smgov.net.  Materials received from the public by 4:30 PM the evening of the Council meeting will be distributed to Council prior to the meeting and posted online.

Si desea comunicarse con alguien en español, llame a nuestra oficina al (310) 458-8211 y pida hablar con Esterlina Lugo.

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Santa Monica Blue Bus Lines #2, #3, #4 and #9 serve City Hall.  Parking is available on Main Street, on Olympic Drive, and in the Civic Center Parking Structure (validation free).



 

 
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NOTE: Council Wrap-Ups are a summary of meeting topics and events provided by the City Manager's Office as a public service. This wrap-up is not an official record of Council action. The official record is posted by the City Clerk on this website with other meeting documents as soon as possible after the meeting.
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