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City Council Meeting Wrap Up for August 8, 2017(1)

NOTE: Council Wrap-Ups are a summary of meeting topics and events provided by the City Clerk's Office as a public service.  This wrap-up is not an official record of Council action. The official record is posted by the City Clerk on this website with other meeting documents as soon as possible after the meeting.


CITY OF SANTA MONICA
REGULAR MEETING
CITY HALL COUNCIL CHAMBERS
1685 MAIN STREET, ROOM 213
TUESDAY SEPTEMBER 12, 2017
MEETING BEGINS AT 5:30 PM

 

CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL

(Please note that Agenda Items may be reordered during the Council meeting at the discretion of the City Council.)

1. CLOSED SESSIONS

1.A. Conference with Labor Negotiator-City Negotiator: Donna C. Peter, Director of Human Resources-Bargaining Units: California Teamsters Local 911 (Teamsters), Fire Executive Management Association (FEMA), and SMART-TD

ACTION: Heard. No reportable action taken.

1.B. Conference with Legal Counsel – Existing Litigation – Litigation has been initiated formally pursuant to Government Code Section 54956.9(d)(1): Atwood v. City of Santa Monica et al, United States District Court, Central District of California, Western Division, Case Numbers 2:16-cv-04114-PA-AGR

ACTION: Heard. No reportable action taken.

1.C. Conference with Legal Counsel – Existing Litigation – Litigation has been initiated formally pursuant to Government Code Section 54956.9(d)(1): Airbnb, Inc. and Homeaway.com, Inc. v. City of Santa Monica, United States District Court, Central District of California, Western Division, Case Numbers 2:16-cv-6645, 2:16-cv-6641

ACTION: Heard. No reportable action taken.

1.D. Conference with Legal Counsel – Existing Litigation – Litigation has been initiated formally pursuant to Government Code Section 54956.9(d)(1): Dai v. City of Santa Monica, Los Angeles Superior Court Case Number BC 583 813

ACTION: Approved Settlement No. 10539 (CCS) in the amount of $50,000.

1.E. Conference with Legal Counsel – Potential Litigation: Consideration of whether to initiate litigation pursuant to Government Code Section 54956.9 (d)(4) – 1 case 

ACTION: Heard. No reportable action taken.

1.F. Conference with Legal Counsel – Existing Litigation - Litigation has been initiated formally pursuant to Government Code Section 54956.9(d)(1): Trevor v. City of Santa Monica, Los Angeles Superior Court Case Number BC 595 439 

ACTION: Approved Settlement No. 10540 (CCS) in the amount of $54,000.

The following is the order of business for items to be heard no earlier than 6:30 p.m.

2. SPECIAL AGENDA ITEMS

2.A. Acknowledgment of Chief Seabrooks' Retirement

ACTION: Presented by Mayor.

2.B. Update on the Office of Wellbeing

ACTION: Presented by staff.

3. CONSENT CALENDAR
(All items will be considered and approved in one motion unless removed by a Councilmember for discussion.)

3.A. Contractual Service Agreement for Plumbing Contractor Services

Recommended Action
Staff recommends that the City Council:

 

  1. Award Bid #4281 to Plumbing by Todd R. Marsh, Inc., a California-based company, and Horn’s Backflow & Plumbing Service, Inc., a California-based company, for plumbing contractor services;
  2. Authorize the City Manager to negotiate and execute Agreement No. 10531 (CCS) with Plumbing by Todd R. Marsh, Inc., in an amount not to exceed $200,000 for one year, with two additional two-year renewal options in the amount of $840,808 including an increase of 2% each year, for a total amount not to exceed $1,040,808 over a five-year period, with future year funding contingent on Council budget approval; and
  3. Authorize the City Manager to negotiate and execute Agreement No. 10532 (CCS) with Horn’s Backflow & Plumbing Service, Inc., in an amount not to exceed $45,000 for one year, with two additional two-year renewal options, in the amount of $45,000, on the same terms and conditions for a total amount not to exceed $225,000 over a five-year period, with future year funding contingent on Council budget approval. 

 

ACTION: Approved.
(205-003)

3.B. Contract Award for Graffiti Removal Services

Recommended Action
Staff recommends that the City Council:

 

  1. Award Bid #4280 to Woods Maintenance Services (dba Graffiti Control Systems), a California-based company, for graffiti removal services;
  2. Authorize the City Manager to negotiate and execute Agreement No. 10533 (CCS) with Graffiti Control Systems in an amount not to exceed $68,640 (including a $6,240 contingency) for one year, with four additional one-year renewal options in the amount of $68,640 plus a 2% increase per year, for a total amount not to exceed $357,205 over a five-year period, with future year funding contingent on Council budget approval.

 

ACTION: Approved.
(205-003)

3.C. Contract Award for Citywide Custodial Services

Recommended Action
Staff recommends that the City Council:

 

  1. Award Bid #4272 to UNISERVE Facilities Services Corp., a California-based company, for custodial services for various City locations, as required by the Custodial Services Section; and 
  2. Authorize the City Manager to negotiate and execute Agreement No. 10534 (CCS) with UNISERVE Facilities Services Corp. in an amount not to exceed $1,488,016 (including a 20% contingency) for one year, with four additional one-year renewal options for a total amount not to exceed $7,713,321 over a five-year period, with future year funding contingent on Council budget approval.

 

ACTION: Approved.
(500-005)

3.D. Award a Construction Contract for Pier Railing and Lighting Replacement and Area 4 Decking Upgrade

Recommended Action
Staff recommends that the City Council:

 

  1. Award Bid #2465 to John S. Meek Company, Inc. a California-based company, for the Santa Monica Municipal Pier Railing and Lighting Replacement and Area 4 Deck Upgrade;
  2. Authorize the City Manager to negotiate and execute Contract with No. 10535 (CCS) John S. Meek Company, Inc. in an amount not to exceed $1,483,327 (including a $193,477 contingency); and
  3. Authorize the Director of Public Works to issue any necessary change orders to complete additional work within contract authority.

 

ACTION: Approved.
(802-005)

3.E. Award Bid for Purchase of 2-, 3-, and 4-yard Plastic Bins 

Recommended Action
Staff recommends that the City Council:

 

  1. Award Bid #4275 to Ball, Bounce, and Sports Inc., d/b/a Hedstrom Environmental, an Ohio-based company, for the purchase of 2-, 3-, and 4-yard plastic bins;
  2. Authorize the Purchasing Services Manager to issue a purchase order with Ball, Bounce, and Sports Inc. d/b/a/ Hedstrom Environmental for the purchase of 2-, 3-, and 4-yard plastic bins in the amount not to exceed $625,000 for one year (including $27,500 for taxes), with four-additional one-year renewal options in the amount of $336,000 for the first renewal and an annual increase of approximately 3% thereafter, for a total amount not to exceed $2,030,800 with future year funding contingent on Council budget approval.

 

ACTION: Removed at the request of staff.

3.F. Reject Proposal and Re-advertise Request for Proposal (RFP) for Design of 4th Street Phase II Project

Recommended Action
Staff recommends that the City Council:

 

  1. Reject the single proposal for Request for Proposal (RFP) #123 to provide professional design services for the 4th Street Phase II Project; and
  2. Direct staff to re-advertise the RFP to obtain the best bidder to provide professional design services for the 4th Street Phase II Project.

 

ACTION: Approved.
(205-004)

3.G. First Modification for Workers Compensation Medical Bill Review Services Contract

Recommended Action
Staff recommends that the City Council authorize the City Manager to negotiate and execute a first modification to agreement #9650 with InterMed Cost Containment Services, a California-based company, for workers’ compensation medical bill review services. This modification will extend the agreement’s term by one year (and result in a six-year amended agreement); all other terms and conditions, including the total not to exceed amount of $750,000, will remain the same.

ACTION: Approved.
(101-003-02-02)

3.H. Professional Services Agreement Modification for Graphic Design Services with Selbert Perkins Design for Wayfinding Project

Recommended Action
Staff recommends that the City Council authorize the City Manager to negotiate and execute a second modification to agreement #10239 in the amount of $49,990 with Selbert Perkins Design, a California-based company, for graphic design services of Downtown Parking Wayfinding Signage, Citywide First-Last Mile Signage, and Citywide Signage and Wayfinding Guidelines. This will result in a seven year amended contract/agreement with a new total amount not to exceed $229,890.

3.I. License Agreements with Doctors Without Borders for use of a portion of the 1550 Beach Lot and with Film Independent for the 2018, 2019 and 2020 Independent Spirit Awards

Recommended Action
Staff recommends that the City Council:

 

  1. Authorize the City Manager to negotiate and execute License Agreement No. 10536 (CCS) with Doctors Without Borders/Médecins sans Frontières to use a portion of the 1550 Beach Parking Lot for an exhibition, Forced from Home, from November 11 to November 20, 2017.
  2. Authorize the City Manager to negotiate and execute License Agreement No. 10537 (CCS) with Film Independent to use a portion of the 1550 Beach Parking Lot for the Independent Spirit Awards from February 21 to March 7, 2018, and to return on tentative dates of February 12 to February 27, 2019 and February 12 to February 27, 2020. 

 

ACTION: Approved.
(308-003)

3.J. Authorization to Continue to Purchase Passenger and Light-Duty Tires from Byron Woodley Tire

Recommended Action
Staff recommends that the City Council authorize the Purchasing Services Manager to increase the purchase order amount with Byron Woodley Tire, a California-based company, for the purchase and delivery of various passenger and light-duty tires and tubes, by an additional $213,332 and extend the purchase order for one-and-a-half years through January 14, 2019, for a revised total amount not to exceed $423,332, with future year funding contingent on Council budget approval.

ACTION: Approved.
(205-008)

3.K. Authorization for the City Manager to Accept a Funding Agreement from the State Water Resources Control Board Clean Water State Revolving Fund Program for the Sustainable Water Infrastructure Project (SWIP) and Authorization to Negotiate and Execute an Agreement with MWH/Stantec Consulting to Serve as Owner's Engineer for the SWIP 

Recommended Action
Staff recommends that the City Council:

 

  1. Authorize the City Manager to accept and execute a funding Agreement No. 10538 (CCS) in the amount of $56,885,903 from the State Water Resources Control Board (State Water Board) Clean Water State Revolving Fund (CWSRF) program for the City of Santa Monica’s Sustainable Water Infrastructure Project (SWIP), and to accept all renewals. 
  2. Authorize the City Manager or his/her designee to execute all necessary documents to accept the funding agreement and all renewals. 
  3. Authorize the Director of Public Works, as the City’s Authorized Representative pursuant to State Water Resources Control Board requirements, to issue any necessary amendments to the agreement within contract authority.
  4. Award RFP# SP2456 to MWH/Stantec, a California-based company, to serve as the Owner’s Engineer for the SWIP.
  5. Authorize the City Manager to negotiate and execute an agreement with MWH/Stantec, in an amount not to exceed $1,649,920 (including a 10% contingency of $149,992) over a 5-year period.

 

ACTION: Approved.
(502-006-09)

3.L. Request for a Senior Advisor on Homelessness 

Recommended Action
Staff recommends that the City Council approve the addition of a full-time employee to the City Manager’s Office to act as Senior Advisor for Homelessness, and authorize the budget changes as outlined in the Financial Impacts & Budget Actions section of this report.

ACTION: Approved and adopted.
(101-001-01)

3.M. Approval of Minutes for the City Council - Regular Meeting - Jul 11, 2017 5:30 PM 

ACTION: Approved.

3.N. Approval of Minutes for the City Council - Special Meeting - Jul 25, 2017 4:30 PM 

ACTION: Approved.

7. ORDINANCES
(Public comment is permitted on ordinances for introduction and first reading. No public discussion is permitted on ordinances for second reading and adoption.)

7.A. Adoption of Emergency Interim Ordinance No. 2554 (CCS) to Authorize the Issuance of Additional Temporary Use Permits for Temporary Sidewalk Sales Undertaken in Conjunction with a City Public Street Event by Business Improvement Districts and Areas and by Businesses Located within a Seven Hundred Fifty Foot Radius of the City Event and Waiving the Filing Fee for Temporary Use Permits that Will Be Exercised During the City Public Street Event by These Entities

Recommended Action
Staff recommends that the City Council: 

 

  1. Adopt the attached emergency interim ordinance authorizing the issuance of additional Temporary Use Permits for temporary sidewalk sales undertaken in conjunction with a City public street event by business improvement districts and area and by businesses located within a 750-foot radius of the City event; and
  2. Waive the filing fee for Temporary Use Permits that will be exercised in conjunction with and contemporaneous with the City public street event by these entities.

 

ACTION: Adopted and approved.
(208-019)

7.B. Introduction for First Reading of an Ordinance setting forth an Expedited and Streamlined Permitting Process for Electric Vehicle Charging Stations as required by Government Code Section 65850.7 

Recommended Action
Staff recommends that the City Council introduce for first reading the attached ordinance (Attachment A) which sets forth an expedited, streamlined permitting process for electric vehicle charging stations in compliance with State law.

ACTION: Approved.
208-024 – New #? – EV Charging Stations

13. COUNCILMEMBER DISCUSSION ITEMS

13.A. Annual Appointments to Boards and Commissions

Board/Commission  No. of Appts.
Architectural Review Board 1
ACTION: Reappointed Patrick Tighe for a term ending June 30, 2021.
   
Disabilities Commission 2
ACTION: Appointed Dee Cappeilli for a term ending June 30, 2021.
(One position must be filled by a person with self-identified disabilities)
ACTION: Appointed Lauri Ringer for a term ending June 30, 2021.
   
Personnel Board (term ends on June 30, 2022) 1
ACTION: Reappointed Bud Pell for a term ending June 30, 2022.  

(106-000-01)

13.B. Appointment to one unscheduled vacancy on the Task Force on the Environment.

ACTION: Appointed Garen Baghdasarian for a term ending June 30, 2019.
(106-015)

13.C. Recommendation to accept Anthony Perez's resignation from the Social Services Commission and authorize the City Clerk to publish the vacancy.

ACTION: Accepted with regrets.
(106-032-02)

13.D. Request of Mayor Winterer that the Council allocate discretionary funds to the Houston relief effort via the Greater Houston Community Foundation at www.ghcf.org, per the request of Houston Mayor Sylvester Turner in a letter to the members of the US Conference of Mayors. 

ACTION: Approved to allocate $10,000.
(100-003-02)

14. PUBLIC INPUT

(Public comment is permitted only on items not on the agenda that are within the subject matter jurisdiction of the City. State law prohibits the City Council from taking any action on items not listed on the agenda, including issues raised under this agenda item.)

ACTION: Held.

ADJOURNMENT in memory of Betty Sheinbaum at 8:57 p.m.


Any documents produced by the City and distributed to a majority of the City Council regarding any item on this agenda will be made available at the City Clerk's Counter located at City Hall, 1685 Main Street, Santa Monica during normal business hours. Documents are also available at www.smgov.net/council/agendas.

For a free subscription to City Council Agendas contact the City Clerk's Office at (310) 458-8211 or clerk@smgov.net.  This agenda is available in alternate format upon request.

Members of the public unable to attend a meeting but wishing to comment on an item(s) listed on the agenda may submit written comments prior to the meeting by mailing them to: City Clerk, 1685 Main Street, Santa Monica, CA 90401 or councilmtgitems@smgov.net.  Materials received from the public by 4:30 PM the evening of the Council meeting will be distributed to Council prior to the meeting and posted online.

Si desea comunicarse con alguien en español, llame a nuestra oficina al (310) 458-8211 y pida hablar con Esterlina Lugo.

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NOTE: Council Wrap-Ups are a summary of meeting topics and events provided by the City Manager's Office as a public service. This wrap-up is not an official record of Council action. The official record is posted by the City Clerk on this website with other meeting documents as soon as possible after the meeting.
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