City Council Meeting Wrap Up for June 13, 2017

NOTE: Council Wrap-Ups are a summary of meeting topics and events provided by the City Clerk's Office as a public service.  This wrap-up is not an official record of Council action. The official record is posted by the City Clerk on this website with other meeting documents as soon as possible after the meeting.

 

COMPLETED AGENDA
CITY OF SANTA MONICA
REGULAR  AND SPECIAL JOINT MEETING
CITY HALL COUNCIL CHAMBERS
1685 MAIN STREET, ROOM 213
TUESDAY JUNE 13, 2017
MEETING BEGINS AT 5:30 PM



CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL

(Please note that Agenda Items may be reordered during the Council meeting at the discretion of the City Council.)

1. CLOSED SESSIONS

1.A. Conference with Legal Counsel – Existing Litigation – Litigation has been initiated formally pursuant to Government Code Section 54956.9(d)(1): Cruz v. Alvord, et at., Los Angeles Superior Court Case Number BC 600 248

ACTION: Heard. No reportable action.

1.B. Conference with Labor Negotiator-City Negotiator: Donna C. Peter, Director of Human Resources and Liebert, Cassidy and Whitmore Legal Counsel-Bargaining Units: Administrative Team Associates (ATA), California Teamsters Local 911 (Teamsters), Management Team Associates (MTA), Public Attorneys Union (PAU), Supervisory Team Associates (STA), Municiapl Employees Assoc (MEA), Firefighters Local 1109 IAFF (Local 1109), Fire Executive Mgmt Assoc (FEMA), Police Officer Assoc (POA), SMART-TD

ACTION: Heard. No reportable action.

1.C. Conference with Legal Counsel – Existing Litigation – Litigation has been initiated formally pursuant to Government Code Section 54956.(9)(1): Mancilla, et al. v. City of Santa Monica, et al., Los Angeles Superior Court Case Number BC 585 155

ACTION: Approved a Settlement in the amount of $45,000.

1.D. Conference with Legal Counsel – Existing Litigation – Litigation has been initiated formally pursuant to Government Code Section 54956.9(d)(1): McQueen v. City of Santa Monica, et al., Los Angeles Superior Court Case Number BC 618 128

ACTION: Approved a Settlement in the amount of $52,500.

1.E. Conference with Legal Counsel – Existing Litigation – Litigation has been initiated formally pursuant to Government Code Section 54956.9(d)(1): Harder Facility v. City of Santa Monica, Los Angeles Superior Court Case Number BC 565 270

ACTION: Heard. No reportable action.

1.F. Conference with Legal Counsel – Existing Litigation – Litigation has been initiated formally pursuant to Government Code Section 54956.9(d)(1): Avilez v. City of Santa Monica, Los Angeles Superior Court Case Number BC 489 178

ACTION: Heard. No reportable action.

1.G. Conference with Legal Counsel – Existing Litigation – Litigation has been initiated formally pursuant to Government Code Section 54956.9(d)(1): Guerrero/City of Santa Monica v. Cote, Los Angeles Superior Court Case Number BC 572 824

ACTION: Heard. No reportable action.

1.H. Conference with Legal Counsel – Existing Litigation – Litigation has been initiated formally pursuant to Government Code Section 54956.9(d)(1): City of Santa Monica v. United States of America, United States District Court Case Number CV 13-08046

ACTION: Heard. No reportable action.

1.I. Conference with Legal Counsel – Existing Litigation – Litigation has been initiated formally pursuant to Government Code Section 54956.9(d)(1): Pico Neighborhood Association, Maria Loya and Advocates for Malibu Public Schools v. City of Santa Monica, Los Angeles Superior Court Case Number BC 616 804

ACTION: Heard. No reportable action.

The following is the order of business for items to be heard no earlier than 6:30 p.m.

2. SPECIAL AGENDA ITEMS

2.A. Santa Monica Little League Minors Division Champions

ACTION: Presented.

3. CONSENT CALENDAR
(All items will be considered and approved in one motion unless removed by a Councilmember for discussion.)

3.A. Construction Contract for Santa Monica Utility Undergrounding and Excavation

Recommended Action

Staff recommends that the City Council:

 

  1. Award RFB#UUC1006 to High Light Electric, Inc., a California based company for Utility Undergrounding and Excavation construction services related to the City’s fiber optic network;
  2. Authorize the City Manager to negotiate and execute a construction contract with High Light Electric, Inc., for two years in an amount not to exceed $1,850,000 (including contingency) to provide utility undergrounding, excavation, and construction services for extension of the Santa Monica CityNet Digital Inclusion Pilot program.

 

ACTION: Approved.

3.B. Award Contract for Crosswalk Re-striping Services

Recommended Action

Staff recommends that the City Council:

 

  1. Award Bid #4260 to Chrisp Company, a California-based company, for removal and restriping of City pedestrian crosswalks;
  2. Authorize the City Manager to negotiate and execute an agreement with Chrisp Company, in an amount not to exceed $170,000 for one year, with four additional one-year renewal options in the amount of $95,000, on the same terms and conditions for a total amount not to exceed $550,000 over a five-year period, with future year funding contingent on Council budget approval.

 

ACTION: Approved.

3.C. Professional Services Agreement for Update of the City of Santa Monica Travel Demand Forecasting Model (TDFM) and Implementation of SB743

Recommended Action

Authorize the City Manager to negotiate and execute a sole-source professional services agreement with Fehr and Peers, California-based company, in an amount not to exceed $280,500, to update the Travel Demand Forecasting Model and provide transportation consulting services for revised CEQA transportation analysis in accordance with Senate Bill 743. This recommendation is made as an exception to the competitive bidding process pursuant to Section 2.24.080(d).

ACTION: Approved.

3.D. BBB Facilities HVAC Maintenance and Repair

Recommended Action

Staff recommends that the City Council:

 

  1. Award Bid #4266 to ACCO Engineered Systems, a California-based company, for the maintenance and repair of the HVAC systems at existing Big Blue Bus facilities.
  2. Authorize the City Manager to negotiate and execute an agreement with ACCO Engineered Systems, in an amount not to exceed $80,000 for one year, with four additional one-year renewal options to extend on the same terms and conditions with a 3% annual increase, for a total amount not to exceed $424,731 over a five-year period with future year funding contingent on Council budget approval.

 

ACTION: Approved.

3.E. Award Construction Contract for Repairs to Parking Garages 1, 2, 3, 4, 5, 9, 10

Recommended Action

Staff recommends that the City Council:

 

  1. Award Bid #SP2373 to Slater Waterproofing, Inc., a California-based company for the Repairs to Parking Garages 1, 2, 3, 4, 5, 9, 10 Project;
  2. Authorize the City Manager to negotiate and execute a contract with Slater Waterproofing, Inc., in an amount not to exceed $3,273,260 (including a 10% contingency); 
  3. Award RFP #SP1982 to Psomas Inc., a Colorado-based company for construction management and inspection services for the Repairs to Parking Garages 1, 2, 3, 4, 5, 9, 10 Project; 
  4. Authorize the City Manager to negotiate and execute an agreement with Psomas Inc., a Colorado-based company, in an amount not to exceed $330,000 (including a 10% contingency);
  5. Authorize the Director of Public Works to issue any necessary change orders to complete additional work within contract authority. 

 

ACTION: Approved.

3.F. Video Production Truck and Equipment

Recommended Action

Staff recommends that the City Council:

 

  1. Award RFP #103 to IPTV International, Inc. dba TV Pro Gear, a California-based company), for purchase of a video production vehicle with installation of new infrastructure and production equipment;
  2. Authorize the City Manager to negotiate and execute an agreement with TV Pro Gear, in an amount not to exceed $625,471, including a $43,173 contingency, for one year. 

 

ACTION: Approved.

3.G. Professional Services Agreement with Cotton, Shires & Associates, Inc. and Professional Services Agreement with Ninyo & Moore Geotechnical and Environmental Sciences Consultants

Recommended Action

Staff recommends that the City Council:

  1. Award RFP #107 to the following two firms:
    1. Cotton, Shires & Associates, Inc., a California-based company, to provide geotechnical review services; and
    2. Ninyo & Moore Geotechnical and Environmental Sciences Consultants, a California-based company, to provide geotechnical review services; and
  2. Authorize the City Manager to negotiate professional services agreements with:
    1. Cotton, Shires & Associates, Inc. in an amount not to exceed $105,000 for three years with two one-year renewal options in the amount of $35,000, on the same terms and conditions for a total amount not to exceed $175,000 over a five-year period, with future year funding contingent on Council budget approval; and
    2. Ninyo & Moore Geotechnical and Environmental Sciences Consultants in an amount not to exceed $105,000 for three years with two one-year renewal options in the amount of $35,000, on the same terms and conditions for a total amount not to exceed $175,000 over a five-year period, with future year funding contingent on Council budget approval.

ACTION: Approved.

3.H. Updates to the Santa Monica Pier Leasing Guidelines

Recommended Action

Staff recommends that the City Council amend the Santa Monica Pier Leasing Guidelines to delegate tenant selection and approval of general lease terms to the Santa Monica Pier Corporation and to delete reference to the City’s former policy on business with Arizona-based firms.

ACTION: Approved.

3.I. CEQA Negative Declaration Resolution for the North Beach Playground Project

Recommended Action

Staff recommends that the City Council adopt the resolution for the Initial Study and Negative Declaration (IS/ND) for the North Beach Playground Project (Attachment A), in accordance with the California Environmental Quality Act (CEQA) and the City of Santa Monica CEQA Guidelines. The IS/ND determined the project would not have a significant impact on the environment.

ACTION: Adopted.

3.J. Bid Award for the Purchase of 345 Mobile Phone Tablets

Recommended Action

Staff recommends that the City Council 

  1. Award Bid# 4273 to Lehr Auto Electric, Inc., a California based company for the purchase and delivery of up to 345 rugged mobile phone tablets 
  2. Authorize the Purchasing Services Manager to issue a Purchase Order with Lehr Auto Electric, Inc., for the purchase and delivery of up to 345 rugged mobile phone tablets in an amount not to exceed $727,481

ACTION: Approved.

3.K. Amended and Restated Lease Agreement for 1657 Ocean Avenue

Recommended Action

Staff recommends that the City Council authorize the City Manager to negotiate and execute an Amended and Restated Lease Agreement with Jay’s Tavern, Inc., a California-based corporation, doing business as Chez Jay, to amend the existing lease agreement #7640 (RAS) to reflect additional leased premises at 1657 Ocean Avenue to include an outdoor dining area, as well as to increase to the base monthly rent to $2,125 and to establish a five-year lease term.

ACTION: Approved.

3.L. Contract Modification for Temporary Staffing in Building and Safety Division

Recommended Action

Staff recommends that the City Council authorize the City Manager to negotiate and execute a first modification to agreement #3239 in the amount of $370,000 with JAS Pacific, a California-based company, for temporary staffing services. This will result in a three-year amended agreement with a new total amount not to exceed $450,000 with future year funding contingent on Council budget approval.

ACTION: Approved.

3.M. Second Modification of Contract for Administration of Professional Medical Services

Recommended Action

Staff recommends that the City Council authorize the City Manager to negotiate and execute a second modification to agreement #10090 in the amount of $55,000 with Barry W. Leeder, Inc. dba Collections Plus, a California based company, for professional medical services. This will result in a five year amended agreement with a total amount not to exceed $205,847 with future year funding contingent on Council budget approval. 

ACTION: Approved.

3.N. Approval of Minutes for the City Council - Special Meeting - Apr 18, 2017 4:30 PM 

ACTION: Approved.

3.O. Approval of Minutes for the City Council - Regular and Special Joint Meeting - Apr 25, 2017 5:30 PM

ACTION: Approved.

3.P. Approval of Minutes for the City Council - Special Meeting - Apr 29, 2017 10:00 AM

ACTION: Approved.

3.Q. Statement of Official Action Denying Appeal 17ENT-0016 of the Planning Commission's Approval of Conditional Use Permit 16ENT-0128 for the Property Located at 1530 2nd Street

Recommended Action

Staff recommends that the City Council approve the attached Statement of Official Action denying Appeal 17ENT-0016 and upholding the Planning Commission’s approval of Conditional Use Permit 16ENT-0128 for a Type-47 alcohol license for a restaurant at 1530 2nd Street.

ACTION: Approved.

3.R. The Hawkins Company and Ralph Andersen & Associates PSA Modification

Staff recommends that the City Council authorize the City Manager to negotiate and execute:

  1. A first modification to agreement number 3170 in the amount of $105,500 with The Hawkins Company, a California-based company, for executive recruitment services. This will result in a 2 year amended agreement with a new total amount not to exceed $140,000.
  2. A first modification to agreement number 3131 in the amount of $78,000 with Ralph Andersen and Associates, a California-based company, for executive recruitment services. This will result in a 2 year amended agreement with a new total amount not to exceed $110,000.

ACTION: Approved.

7. ORDINANCES
(Public comment is permitted on ordinances for introduction and first reading. No public discussion is permitted on ordinances for second reading and adoption.)

7.A. Home-Sharing and Accessory Dwelling Units

Recommended Action

Introduction and First Reading of an Ordinance Amending Chapter 6.20 of the Santa Monica Municipal Code Relating to Accessory Dwelling Units and Vacation Rentals and a Clarification of the Definition of Vacation Rental.

ACTION: Introduced and held first reading.

8. STAFF ADMINISTRATIVE ITEMS

8.A. Bergamot Station Arts Center

Recommended Action

Staff recommends that the City Council:

 

  1. Provide conceptual direction regarding a preliminary plan for revitalization of the City-owned Bergamot Station Arts Center (Arts Center);
  2. Authorize the City Manager to negotiate an extension of the exclusive negotiating agreement with the Worthe Group for a period of three years, with two, one-year options;
  3. Authorize the City Manager to negotiate and execute an interim, master ground lease with the Worthe Group, for a period of three years, with two, one-year options, pursuant to: (a) the terms included in the staff report, including that existing tenants would face lease rate increases no greater than the consumer price index during the interim period, in order to ensure stability while future plans are developed, and (b) development of an arts center management plan in collaboration with the Arts Commission, as further discussed in the staff report.

 

ACTION: Approved, with amendments.

SPECIAL JOINT MEETING OF THE CITY COUNCIL AND HOUSING AUTHORITY

ROLL CALL

8.B. Payment Towards Unfunded Pension Liability

Recommended Action

 

  1. Staff recommends that the City Council and Housing Authority approve budget actions necessary for a $45 million payment to the California Public Employees Retirement System (CalPERS) towards the City’s unfunded pension liability, as outlined in the Financial Impacts and Budget Actions section of this report.
  2. Staff recommends that the City Council approve a $519,669 General Fund payment to CalPERS on behalf of the Rent Control Fund, and authorize the City Manager to advance a $519,669 General Fund loan to the Rent Control Fund and negotiate with the Rent Control Board on proposed repayment terms starting in FY 2017/18.

 

ADJOURNMENT OF SPECIAL JOINT MEETING

ACTION: Approved.

13. COUNCILMEMBER DISCUSSION ITEMS

13.A. Appointment to one unscheduled vacancy on the Audit Subcommittee for a term ending on 06/30/2019

ACTION: Appointed Elizabeth Van Denburg.

13.B. Appointment to one unscheduled vacancy on the Commission for the Senior Community for a term ending June 30, 2018

ACTION: Appointed Meghan E. Kelley.

13.C. Appointment to one unscheduled vacancy on the Social Services Commission for a term ending June 30, 2020

ACTION: Appointed Jennifer Cowan.

13.D. Request of Councilmember McKeown that, in response to the Trump withdrawal from the Paris Climate accords, abandoning international agreement to take necessary actions to save our planet, that the Council reaffirm our commitment to the Paris goals, intensify our sustainability efforts in defiance of the Trump decision, and work with California leadership to continue creating the 21st Century clean energy economy.

ACTION: Approved.

13.E. Recommendation to accept Stuart Tom's resignation from the Building & Life - Safety Commission and authorize the City Clerk to publish the vacancy

ACTION: Accepted.

14. PUBLIC INPUT
(Public comment is permitted only on items not on the agenda that are within the subject matter jurisdiction of the City. State law prohibits the City Council from taking any action on items not listed on the agenda, including issues raised under this agenda item.)

ACTION: Held.

ADJOURNMENT in memory of Nigel Grainge at 11:23 p.m.

Any documents produced by the City and distributed to a majority of the City Council regarding any item on this agenda will be made available at the City Clerk's Counter located at City Hall, 1685 Main Street, Santa Monica during normal business hours. Documents are also available at www.smgov.net/council/agendas.

For a free subscription to City Council Agendas contact the City Clerk's Office at (310) 458-8211 or clerk@smgov.net.  This agenda is available in alternate format upon request.

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NOTE: Council Wrap-Ups are a summary of meeting topics and events provided by the City Manager's Office as a public service. This wrap-up is not an official record of Council action. The official record is posted by the City Clerk on this website with other meeting documents as soon as possible after the meeting.
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