City Council Meeting Wrap Up for April 25, 2017

NOTE: Council Wrap-Ups are a summary of meeting topics and events provided by the City Clerk's Office as a public service.  This wrap-up is not an official record of Council action. The official record is posted by the City Clerk on this website with other meeting documents as soon as possible after the meeting.



COMPLETED AGENDA
CITY OF SANTA MONICA
REGULAR AND SPECIAL MEETING
CITY HALL COUNCIL CHAMBERS
1685 MAIN STREET, ROOM 213
TUESDAY APRIL 25, 2017
MEETING BEGINS AT 5:30 PM



CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL

(This is a special City Council meeting. Public comment is restricted to only items listed on the agenda.)

1. CLOSED SESSIONS

 1.A. Conference with Legal Counsel – Existing Litigation – Litigation has been initiated formally pursuant to Government Code Section 54956.9(d)(1): Kelly Soo Park v. Karen Thompson, United States Court of Appeals, Ninth Circuit, Case Number 14-56655, D. C. No. 2:14-cv-00330-SJO-RZ

ACTION: Heard. No reportable action taken.

1.B. Conference with Legal Counsel – Existing Litigation – Litigation has been initiated formally pursuant to Government Code Section 54956.9(d)(1): Arlene Rosenblatt, an individual on behalf of herself and all others similarly situated, v. City of Santa Monica et al., United States District Court, Central District of California, Western Division, Case Number 2:16-cv-04481-ODW-AGR

ACTION: Heard. No reportable action taken.

1.C. Conference with Legal Counsel – Existing Litigation – Litigation has been initiated formally pursuant to Government Code Section 54956.9(d)(1): Joseph v. City of Santa Monica, United States District Court, Central District of California, Case Number CV17-00723-ODW(AFMx)

ACTION: Heard. No reportable action taken.

1.D. Conference with Legal Counsel – Existing Litigation – Litigation has been initiated formally pursuant to Government Code Section 54956.9(d)(1): City of Santa Monica v. United States of America, United States District Court Case Number CV 13-08046

ACTION: Heard. No reportable action taken.

1.E. Conference with Legal Counsel – Existing Litigation – Litigation has been initiated formally pursuant to Government Code Section 54956.9(d)(1): National Business Aviation, Inc.., et al., v. Michael P. Huerta, Federal Aviation Administrator, U. S. Court of Appeals, District of Columbia Circuit Case No. 17-1054

ACTION: Heard. No reportable action taken.

1.F. Conference with Labor Negotiator - City Negotiator: Donna C. Peter, Director of Human Resources - Bargaining Units: Administrative Team Associates (ATA), California Teamsters Local 911 (Teamsters), Management Team Associates (MTA), Public Attorneys Union (PAU), Supervisory Team Associates (STA), Municipal Employees Association (MEA), Firefighters Local 1109 IAFF (Local 1109), Fire Executive Management Association (FEMA), Police Officer Association (POA), SMART-TD

ACTION: Heard. No reportable action taken.

The following is the order of business for items to be heard no earlier than 6:30 p.m.

2. SPECIAL AGENDA ITEMS

2.A. Proclamation Declaring April 26, 2017 as Denim Day in the City of Santa Monica

ACTION: Presented.

2.B. Proclamation Recognizing Municipal Clerks Week May 7 - 13, 2017.

ACTION: Presented.

2.C. Proclamation: Arts Month

ACTION: Presented.

2.D. Commendation: Lincoln Boulevard Task Force

ACTION: Presented.

2.E. City Manager's Report: GoSaMo Results

ACTION: Presented.

3. CONSENT CALENDAR
(All items will be considered and approved in one motion unless removed by a Councilmember for discussion.)

3.A. Award of Construction Contract for Street Lighting Improvements on Stewart Street

Recommended Action

Staff recommends that the City Council:

  1. Award Bid #SP2482 to Elecnor Belco Electric, Inc., a California-based company, for the installation of new street lighting on Stewart Street between Exposition Boulevard and Kansas Avenue;
  2. Authorize the City Manager to negotiate and execute a contract with Elecnor Belco Electric, Inc., in an amount not to exceed $190,895 (including a $24,900 contingency);
  3. Authorize the Director of Public Works to issue any necessary change orders to complete additional work within contract authority.

ACTION: Approved. 

3.B. Award a Construction Contract for the replacement of Moss Avenue Pump Station and SMURRF VFDs

Recommended Action

Staff recommends that the City Council:

  1. Award Bid #2269 to Leed Electric Inc., a California-based company, for the replacement of Variable Frequency Drives (VFDs) for Moss Avenue Pump Station (MAPS) and Santa Monica Urban Runoff Recycling Facility (SMURRF);
  2. Authorize the City Manager to negotiate and execute a contract with Leed Electric Inc., in an amount not to exceed $980,113 (including a 20% contingency);
  3. Authorize the Director of Public Works to issue any necessary change orders to complete additional work within contract authority.

ACTION: Approved. 

3.C. First Modification to Software License Agreement for Open Data Platform

Recommended Action

Staff recommends that the City Council authorize the City Manager to negotiate and execute a first modification to agreement #4006 in an amount not to exceed $111,264 with Socrata, Inc., a Delaware-based company, for licensing related to the City’s open data platform and the sustainability performance portal. This recommended award is made as an exception to the competitive bidding process pursuant to Section 2.24.080 (a) and is for a total amount not to exceed $216,264 with future year funding contingent on Council budget approval.

ACTION: Approved. 

3.D. Award Construction Contract for Pier Electrical Upgrade Project

Recommended Action

Staff recommends that the City Council:

  1. Award Bid #2347 to Metro Builders and Engineers Group, Ltd., a California-based company, for the Pier Electrical Upgrade Project;
  2. Authorize the City Manager to negotiate and execute a contract with Metro Builders and Engineers Group, Ltd., in an amount not to exceed $1,217,515 (including a 15% contingency);
  3. Award Bid #1982 to Caltrop Corporation, a California-based company, for construction management and inspection services for the Pier Electrical Upgrade Project;
  4. Authorize the City Manager to negotiate and execute an agreement with Caltrop Corporation, a California-based company, in an amount not to exceed $324,820 (including a 10% contingency);
  5. Authorize the Director of Public Works to issue any necessary change orders to complete additional work within contract authority.

ACTION: Approved. 

3.E. Change Order for Big Blue Bus' Little Blue Book Production

Recommended Action

Staff recommends that the City Council authorize the Purchasing Services Manager to issue a change order to blanket purchase order #25712 with Pacific Graphics, Inc., a California-based company, for the print production of the Little Blue Book transit guide and system map. This would result in a revised blanket purchase order total not to exceed $245,000, with future year funding contingent on Council budget approval.
ACTION: Approved. 

3.F. Amended City Debt Service Policy

Recommended Action

Staff recommends that Council adopt the amended debt policy for the City of Santa Monica.

ACTION: Adopted. 

3.G. Bid Award for the Purchase of Two Compressed Natural Gas Street Signs and Markings Stencil Trucks

Recommended Action

Staff recommends that the City Council:

  1. Award Bid #4261 to Roadline Products, a California-based company, for the purchase and delivery of two Compressed Natural Gas Street Signs and Markings Stencil Trucks;
  2. Authorize the Purchasing Services Manager to issue a purchase order with Roadline Products for the purchase and delivery of two Compressed Natural Gas Street Signs and Markings Stencil Trucks in an amount not to exceed $335,398 for one year. 
  3. ACTION: Approved. 

3.H. Approve Lease expenses for off-site City office space

Recommended Action

Staff recommends that the City Council approve additional total lease expenses for 1437 Fourth Street, Suites 300 and 310, in the amount of $521,440 for the four-year lease term, and for 1212 Fifth Street, Suite 300, in the amount of $219,080 for the five-year lease term.

ACTION: Approved. 

3.I. Statement of Official Action Upholding the Appeal of the Landmarks Commission’s Denial of a Landmark Designation Application for the Property Located at 2600 Wilshire Boulevard

Recommended Action

Staff recommends that the City Council approve the attached Statement of Official Action upholding Appeal 17ENT-0019 and designating the commercial building and parcel located at 2600 Wilshire Boulevard as a City Landmark.

ACTION: Approved. 

SPECIAL MEETING OF THE PUBLIC FINANCING AUTHORITY

ROLL CALL

3.J. Resolution of the Santa Monica Public Financing Authority Establishing Regular Annual Meeting Dates 

Recommended Action

Staff recommends that the Santa Monica Public Financing Authority:

  1. Adopt the attached Authority Resolution to establish the second Tuesday of June and the fourth Tuesday of October, of every year, as the regular meetings of the Authority;
  2. Authorize the officers of the Authority to take all actions necessary to implement the purpose of the Resolution.

ADJOURNMENT OF SPECIAL MEETING

ACTION: This item was removed at the request of staff.

7. ORDINANCES
(Public comment is permitted on ordinances for introduction and first reading. No public discussion is permitted on ordinances for second reading and adoption.)

7.A. Second Reading and Adoption of Ordinance Amending Santa Monica Municipal Code Section 4.44.020 to Add Parklets to the Areas in Which Smoking is Prohibited

Recommended Action

Staff recommends that City Council adopt the attached Ordinance.

ACTION: Adopted. 

7.B. Second Reading and Adoption of Ordinance Reauthorizing Santa Monica Municipal Code Chapter 6.109.040, State Franchise Holder Public, Educational, or Governmental Access Fees

Recommended Action

Staff recommends that City Council adopt the attached Ordinance.

ACTION: Adopted. 

7.C. Second Reading and Adoption of an Ordinance Approving Procedural Amendment to the Development Agreement Between the City of Santa Monica and Providence Health System-Southern California, a California Non-Profit Religious Corporation ("Providence"), as Sole Corporate Member of Providence Saint John's Health Center, A California Non-Profit Religious Corporation ("Saint John's")

Recommended Action

Staff recommends that City Council adopt the attached Ordinance.

ACTION: Adopted. 

7.D. Second Reading and Adoption of Ordinance Amending Chapter 4.85 Of The Santa Monica Municipal Code Regulating Lobbying

Recommended Action

Staff recommends that City Council adopt the attached Ordinance.

ACTION: Adopted. 

8. STAFF ADMINISTRATIVE ITEMS

8.A. Design approval for the Lincoln Neighborhood Corridor Plan Streetscape

Recommended Action

Staff recommends that City Council approve the final streetscape and transportation concept for the Lincoln Neighborhood Corridor Plan.

ACTION: Approved, with amendments

8.B. Planning for Potential Parks Funding

Recommended Action

Staff recommends that the City Council:
Review and comment on the concept of a potential park funding measure, provide direction to staff, and authorize the City Manager to negotiate and execute a fourth modification to agreement #10141 in the amount of $51,350 with Goodwin Simon Strategic Research, a California-based company, to conduct a resident survey to gauge support for a potential park funding strategy. This will result in a four year amended agreement with a new total amount not to exceed $273,800.
ACTION: Approved, with amendments.

8.C. Transition of Mountain View Mobile Home Park to Nonprofit Ownership

Recommended Action

Staff recommends that the City Council:

  1. Authorize the City Manager to enter into exclusive negotiations with the Caritas Corporation, a California-based non-profit corporation, to transfer ownership of City-owned Mountain View Mobile Home Park pursuant to Council-approved parameters; and
  2. Authorize the City Manager to negotiate and execute a seventh modification to Contract #9183 in an amount not to exceed $566,052, including a ten-percent contingency, with Real Estate Consulting and Services, Inc., a California-based company, to provide property management services at Mountain View Mobile Home Park. The proposed amendment would result in a 99-month amended contract with a new total contract amount not to exceed $4,260,939, and would extend the contract term for an additional twelve months through June 2018.

ACTION: Approved, with amendments.

13.A. Recommendation to accept Anita Prentice's resignation from the Social Services Commission and authorize the City Clerk to publish vacancy.

ACTION: Approved.

13.B. Recommendation to accept Elizabeth Wilson's resignation from the Commission for the Senior Community and authorize the City Clerk to publish the vacancy

ACTION: Approved.

14. PUBLIC INPUT
(Public comment is permitted only on items not on the agenda that are within the subject matter jurisdiction of the City. State law prohibits the City Council from taking any action on items not listed on the agenda, including issues raised under this agenda item.)

ACTION: Held.

ADJOURNMENT at 10:10 p.m.

Any documents produced by the City and distributed to a majority of the City Council regarding any item on this agenda will be made available at the City Clerk's Counter located at City Hall, 1685 Main Street, Santa Monica during normal business hours. Documents are also available at www.smgov.net/council/agendas.

For a free subscription to City Council Agendas contact the City Clerk's Office at (310) 458-8211 or clerk@smgov.net.  This agenda is available in alternate format upon request.

Members of the public unable to attend a meeting but wishing to comment on an item(s) listed on the agenda may submit written comments prior to the meeting by mailing them to: City Clerk, 1685 Main Street, Santa Monica, CA 90401 or councilmtgitems@smgov.net.  Materials received from the public by 4:30 PM the evening of the Council meeting will be distributed to Council prior to the meeting and posted online.

Si desea comunicarse con alguien en español, llame a nuestra oficina al (310) 458-8211 y pida hablar con Esterlina Lugo.

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NOTE: Council Wrap-Ups are a summary of meeting topics and events provided by the City Manager's Office as a public service. This wrap-up is not an official record of Council action. The official record is posted by the City Clerk on this website with other meeting documents as soon as possible after the meeting.
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