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City Council Meeting Wrap Up for March 6, 2018

COMPLETED AGENDA

CITY OF SANTA MONICA
SPECIAL MEETING
CITY HALL COUNCIL CHAMBERS
1685 MAIN STREET, ROOM 213
TUESDAY MARCH 6, 2018
MEETING BEGINS AT 5:30 PM

CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL
(This is a special City Council meeting. Public comment is restricted to only items listed on the agenda.)

1. CLOSED SESSIONS

1.A. Conference with Legal Counsel – Anticipated Litigation: Anticipate significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2): 1 Case
ACTION: Heard. No reportable action taken.

1.B. Conference with Legal Counsel- Existing Litigation – Litigation has been initiated formally pursuant to Government Section 54956.9(d)(1): Pico Neighborhood Association and Maria Loya v. City of Santa Monica, Los Angeles Superior Court, Case No. BC 616804
ACTION: Heard. No reportable action taken.

1.C. Conference with Legal Counsel – Existing Litigation – Litigation has been initiated formally pursuant to Government Code Section 54946.9(d)(1): Cardier v. City of Santa Monica, Los Angeles Superior Court, Case No. BC 578779
ACTION: Approved Settlement No. 10642 (CCS) in the amount of $4.75 million.

1.D. Conference with Legal Counsel - Existing Litigation - Litigation has been initiated formally pursuant to Government Code Section 54956.9(d)(1): City of Santa Monica v. Justice Aviation, Los Angeles Superior Court, Case No. 16R00754
ACTION: Heard. No reportable action taken.
City of Santa Monica 3/6/18 Special City Council Meeting Page 2

1.E. Conference with Legal Counsel – Anticipated Litigation – Anticipate significant exposure to litigation pursuant to Government Code Section 54656.9(d)(2): 1 item
ACTION: Heard. No reportable action taken.

1.F. Conference with Legal Counsel – Existing Litigation – Litigation has been initiated formally pursuant to Government Code Section 54956.9(d)(1): Homeaway.com, Inc., and AirBNB, Inc. v. City of Santa Monica, United States District Court, Central District of California, Case Nos. 2:16-cv-6641-ODW-AFM, 2:16-cv-6645-ODW-AFM
ACTION: Heard. No reportable action taken.

(Please note that Agenda Items may be reordered during the Council meeting at the discretion of the City Council.)

THE FOLLOWING IS THE ORDER OF BUSINESS FOR ITEMS TO BE HEARD NO EARLIER THAN 6:30 P.M.

2. SPECIAL AGENDA ITEMS

2.A. City Manager's Report: Homeless Count Update
ACTION: Presented.

3. CONSENT CALENDAR

(All items will be considered and approved in one motion unless removed by a Councilmember for discussion.)

3.A. Award RFP for the Pier Infrastructure Assessment Study, Pier West End Retrofit and Pier Area 2 Upgrades at the Santa Monica Pier
Recommended Action
Staff recommends that the City Council:
1. Award RFP# SP2473 to Moffatt & Nichol, a California-based company, to provide structural engineering consulting and design services to develop a new Pier Infrastructure Assessment Study and prepare construction documents for the Pier West End Retrofit and Pier Area 2 Upgrades at the Santa Monica Pier;
2. Authorize the City Manager to negotiate and execute Agreement No. 10633 (CCS) with Moffatt & Nichol, in an amount not to exceed $328,000 (including a 10% contingency) over a two-year period.
ACTION: Approved.
(802-005)

3.B. Correct Contract Reference for Contract Modification with DNV-GL for Climate Action Plan
Recommended Action
Staff recommends that City Council:
1. Amend the authorization of November 28, 2017 Council action to authorize a First Modification of Agreement No. 10240 (CCS) with DNV-GL for additional services for the Climate Action & Adaptation Plan in the amount of $34,000 for a three-year amended agreement with a new total amount not to exceed $260,578 with future year funding contingent on Council budget approval.
ACTION: Approved.
(510-019)

3.C. Presentation of the City's Comprehensive Annual Financial Report
Recommended Action
Staff recommends that the City Council receive and file the City’s Comprehensive Annual Financial Report, the independent auditors’ unmodified report for the City’s financial statements for the fiscal year ended June 30, 2017, and the attached Auditors’ Letters to Council.
ACTION: Approved.
(201-002)

3.D. Award Bid for Bus Detailing Services for Big Blue Bus
Recommended Action
Staff recommends that the City Council:
1. Award Bid #4295 to Uniserve Facilities Inc., a California-based company, for bus detailing services for the Big Blue Bus;
2. Authorize the City Manager to negotiate and execute Agreement No. 10634 (CCS) with Uniserve Facilities Inc., in an amount not to exceed $622,166 including a 10% contingency for five-year term with future year funding contingent on Council budget approval.
ACTION: Approved.
(1000-001-07)

3.E. Award Contracts for Seismic Retrofit Program Engineering Reviews
Recommended Action
Staff recommends that the City Council:
1) Award RFP# 147 to the following four firms:
a) Degenkolb Engineers, a California-based company for seismic structural evaluation report peer review services;
b) IDS Group, a California-based company for seismic structural evaluation report peer review services;
c) JAS Pacific, a California-based company for plan review services; and
d) Interwest Consulting Group, a California-based company for plan review services.
2) Authorize the City Manager to negotiate and execute professional service Agreement Nos. 10635 (CCS) through 10638 (CCS) with:
a) Degenkolb Engineers, in an amount not to exceed $525,000 (for three years, with one additional one-year renewal option in the amount of $100,000 on the same terms and conditions) for a total amount not to exceed $625,000 over a four-year period, with future year funding contingent on Council budget approval;
b) IDS Group, in an amount not to exceed $525,000 (for three years, with one additional one-year renewal option in the amount of $100,000 on the same terms and conditions) for a total amount not to exceed $625,000 over a four-year period, with future year funding contingent on Council budget approval;
c) JAS Pacific, in an amount not to exceed $125,000 (for three years), with future year funding contingent on Council budget approval; and
d) Interwest Consulting Group, in an amount not to exceed $125,000 (for three years), with future year funding contingent on Council budget approval;
ACTION: Approved.
(416-005)

3.F. Award RFP# 126 to Westnet, Inc. for a Fire Station Alerting System.
Recommended Action
1. Award RFP# 126 to Westnet, Inc. a California-based company for a Fire Station Alerting System.
2. Authorize the City Manager to negotiate and execute Contractual Services Agreement No. 10639 (CCS) with Westnet, Inc. in an amount not to exceed $800,000 for the initial purchase and installation.
3. Authorize the City Manager to negotiate and execute Maintenance Agreement No. 10640 (CCS) with Westnet, Inc. in an amount not to exceed $350,000 for maintenance of the system over a 5-year period with future year funding contingent on Council budget approval.
ACTION: Approved.
(101-003-04-08)

3.G. Renewal of Downtown Property-Based Assessment District
Recommended Action
Staff recommends that the City Council:
1) Authorize the City Manager to cast its ballots on behalf of City-owned properties in support of continuing the Downtown Property-Based Assessment District for an additional 10-year term; and
2) Authorize the City Manager to negotiate and execute Amended and Reinstated Services Agreement No. 10641 (CCS) with Downtown Santa Monica Inc. for an additional 10-year term.
ACTION: Approved.
(213-001-01)

3.H. Resolution Regarding Offshore Oil Drilling, Exploration and Fracking
Recommended Action
Staff recommends that City Council adopt attached Resolution No. 11100 (CCS) reaffirming the City’s position against offshore oil and gas drilling, seismic oil exploration, oil and gas leasing, hydraulic fracturing (fracking) and other well stimulation in federal and state waters off the Pacific coast.
ACTION: Adopted.
(511-000)

4. STUDY SESSION

4.A. Downtown Parking Management Pricing Strategies Study Session
Recommended Action
Staff recommends that the City Council:
1. Direct staff to draft an ordinance modifying the Santa Monica Municipal Code (“SMMC”) Section 3.16 related to on-street parking management and Section 3.04 related to the establishment of off-street public parking fees;
2. Review and provide direction to staff on the proposed parking management strategies consistent with the policies in the Land Use and Circulation Element (“LUCE”) to further manage congestion, improve public parking services, address downtown residents’ parking desires, and encourage shifts toward more sustainable modes of transportation;
3. Direct staff to report annually on the State of Citywide Parking, including a financial and operational analysis as well as recommendations for future year parking rate adjustments.
ACTION: Approved, and direction given to staff.
(417-010)

7. ORDINANCES
(Public comment is permitted on ordinances for introduction and first reading. No public discussion is permitted on ordinances for second reading and adoption.)

7.A. Introduction and adoption of Emergency Ordinance No. 2570 (CCS) setting forth regulations for shared mobility systems and devices and providing for
generally applicable enhanced enforcement measures, and adoption of Resolution No. 11101 (CCS) establishing an impound fee and related administrative fines.
Recommended Action
Staff recommends that the City Council:
1) Adopt an emergency ordinance, provided as Attachment A, adding Chapter 3.21 to the City of Santa Monica Municipal Code setting forth regulations for shared mobility systems and devices, adding Section 1.14.030 authorizing the City Manager to implement Administrative Instructions, and amending Section 1.08.010 to provide for civil penalties of up to $5,000 for violations of local law, and
2) Adopt a resolution, provided as Attachment B, establishing an impound fee for shared mobility devices abandoned in the public rights-of-way and administrative fines for violations of Chapter 3.21, and
3) Direct staff to establish a pilot program to assist with the development of a regulatory framework for shared mobility systems and devices.
ACTION: Adopted, with amendments, and direction given to staff.
(506-001-04)

7.B. Introduce for First Reading an Ordinance Amending Santa Monica Municipal Code Chapter 2.04 Relating to Civil Service Rules and Regulations
Recommended Action
Introduce for first reading an ordinance amending Santa Monica Municipal Code Sections 2.04.070 (Application for examinations), 2.04.160 (Appointments from eligible lists-Fingerprinting-Conviction Record), 2.04.180 (Temporary assignments) and 2.04.320 (Sick leave) of the Civil Service Rules and Regulations.
ACTION: Introduced and held first reading.
(600-005)

11. RESOLUTIONS

11.A. First Modification with ChargePoint to Provide, Install and Operate Electric Vehicle Charging Stations; Resolution No. 11102 (CCS) to authorize application for MSRC funds
Recommended Action
Staff recommends that the City Council:
1. Authorize the City Manager to negotiate and execute a first modification to agreement #10507 (CCS) in the amount of $493,247 including 10% contingency with ChargePoint, a California-based company, for the purchase and operation of 45 electric vehicle charging stations. This will result in a five-year amended agreement with a new total amount not to exceed $666,372 with future year funding contingent on Council budget approval.
2. Adopt the attached resolution authorizing the application for incentive funds in the amount of $121,500 from Mobile Source Air Pollution Reduction Review Committee (MSRC) for Clean Transportation Funding for the 2017 Local Government Partnership Program to accelerate the transition to zero and near-zero emission vehicles.
3. Authorize the City Manager to execute all necessary documents to apply for and accept the incentive funds, if awarded.
4. Authorize budget changes as outlined in the Financial Impacts & Budget Actions section of this report, for the agreement modification and the incentive funds, in the event that the incentive funds are awarded.
ACTION: Approved and adopted.
(208-024)

ADJOURNMENT at 11:53 p.m.

 
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NOTE: Council Wrap-Ups are a summary of meeting topics and events provided by the City Manager's Office as a public service. This wrap-up is not an official record of Council action. The official record is posted by the City Clerk on this website with other meeting documents as soon as possible after the meeting.
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