AGENDA
CITY OF SANTA MONICA
REGULAR CITY COUNCIL MEETING AGENDA
CITY HALL COUNCIL CHAMBERS - 1685 MAIN STREET
TUESDAY, JULY 14, 2015
MEETING BEGINS
AT 5:30 P.M.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
(Please
note that Agenda Items may be reordered during the Council meeting at the
discretion of the City Council.)
1. CLOSED SESSIONS:
1-A: Conference with Labor Negotiator.
City
Negotiator: Donna C. Peter, Director
of Human Resources
Bargaining
Units: California Teamsters Local 911
(Teamsters)
Public
Attorneys Union (PAU)
1-B: Conference with Legal
Counsel – Existing Litigation – Litigation has been initiated formally pursuant
to Government Code Section 54956.9(d)(1): Riel v. City of Santa Monica,
United States District Court, Central District, Western Division Case Number
2:14-CV-04692
1-C: Conference with Legal
Counsel – Anticipated Litigation: Anticipate significant exposure to litigation
pursuant to Government Code Section 54956.9(d)(2)- 1 case: 423-429 Ocean Avenue
1-D: Conference with Legal
Counsel – Existing Litigation – Litigation has been initiated formally pursuant
to Government Code Section 54956.9 (d)(1): O’Dell, et al v.
City of Santa Monica, et al, Los Angeles Superior Court Case Number BC
526 373
1-E: Conference
with Legal Counsel – Existing Litigation – Litigation has been initiated
formally pursuant to Government Code Section 54956.9 (d)(1): City
of Santa Monica, et al. v. Nugent,
et al., Los Angeles Superior Court Case Number SC 124 122
1-F: Conference
with Legal Counsel – Existing Litigation – Litigation has been initiated
formally pursuant to Government Code Section 54956.9 (d)(1): City
of Santa Monica, et al. v. Ornstein,
et al., Los Angeles Superior Court Case Number SC 124 123
1-G: Conference
with Legal Counsel – Existing Litigation – Litigation has been initiated
formally pursuant to Government Code Section 54956.9 (d)(1): City
of Santa Monica, et al. v. Bader,
et al., Los Angeles Superior Court Case Number SC 124 124
1-H: Conference
with Legal Counsel – Existing Litigation – Litigation has been initiated
formally pursuant to Government Code Section 54956.9 (d)(1): City
of Santa Monica, et al. v. Levy,
et al., Los Angeles Superior Court Case Number SC 124 125
1-I: Conference
with Legal Counsel – Existing Litigation – Litigation has been initiated
formally pursuant to Government Code Section 54956.9 (d)(1): City
of Santa Monica, et al. v. Phibiln, et al., Los Angeles Superior
Court Case Number SC 124 126
1-J: Conference
with Legal Counsel – Existing Litigation – Litigation has been initiated
formally pursuant to Government Code Section 54956.9 (d)(1): City
of Santa Monica, et al. v. Greene,
et al., Los Angeles Superior Court Case Number SC 124 127
1-K: Conference
with Legal Counsel – Existing Litigation – Litigation has been initiated
formally pursuant to Government Code Section 54956.9 (d)(1): City
of Santa Monica, et al. v. Prager,
et al., Los Angeles Superior Court Case Number SC 124 128
1-L: Conference
with Legal Counsel – Existing Litigation – Litigation has been initiated
formally pursuant to Government Code Section 54956.9 (d)(1): United
States of America, ex rel.
Mark Baird, Justin Frith, Rick Larson and David Moran
v. City of Santa Monica and Gerber Ambulance Co., United States
District Court Case Number 11-cv-06632.
The following is the order of business for items to be heard no earlier than 6:30 p.m.
2. SPECIAL AGENDA ITEMS:
2-A: Recognition of the People's Academy spring 2015 graduating
class
2-B: Proclamation declaring July 2015 as Park and Recreation Month
3. CONSENT CALENDAR: (All items will be considered and approved in one motion unless removed by a Councilmember for discussion.)
3-A: Approval
of minutes for the June 9 and 23, 2015, City Council meetings.
3-B: Upholstery Services for Transit Buses and Fire Vehicles –
recommendation that the City Council: (1) Award Bid #4180 to Ye Olde Upholstery Shoppe, to provide upholstery services
for transit and Fire vehicles; and (2) Authorize the City Manager to
negotiate and execute a contractual service agreement with Ye Olde Upholstery Shoppe, in an amount not to exceed
$102,300 for one year, with two additional one-year renewal option(s) in the
amount of $204,600, under the same terms and conditions for a total amount not
to exceed $306,900 over a three-year period, with future year funding
contingent on Council budget approval.
3-C: Transit Bus Electronic Equipment and Service - recommendation that the City Council: (1) Award Bid #4185 to Intercon Technologies,
Inc., for the purchase of vehicle electronic equipment and service for transit
buses; and 2. Authorize the City Manager to negotiate and execute a
contractual service agreement with Intercon Technologies,
Inc., in an amount not to exceed $131,750 for one year, with two additional
one-year renewal option(s) in the amount of $263,500, under the same terms and
conditions for a total amount not to exceed $395,250 over a three-year period,
with future year funding contingent on Council budget approval.
3-D: Bid
Award for Purchase of Fourteen Kia Soul Electric Vehicles - recommendation that the City
Council: (1) Award Bid #4207 to Wondries Fleet
Group for the purchase and delivery of 14 Kia Soul electric vehicles; (2)
Authorize the Purchasing Services Manager to issue a purchase order with Wondries Fleet Group for the purchase and
delivery of 14 Kia Soul electric vehicles in an amount not to exceed $563,453
with future year funding contingent on Council budget approval.
3-E: Amend
Purchase Order for One Additional Tennant Scrubber-Sweeper and Modify Contract
for Full Service Maintenance – recommendation that
the City Council: (1) Approve a change order to Blanket Purchase Order 24327-OF
in the amount of $69,251 with Tennant Company for the purchase and delivery of
one additional Tennant M30 scrubber-sweeper. This would result in a revised
blanket purchase order total not to exceed $277,003; (2) Authorize the City
Manager to negotiate and execute a first modification to contractual service
agreement #10017 (CCS) in the amount of $33,192 with Tennant Company for the
full service maintenance agreement for one additional Tennant M30
scrubber-sweeper, resulting in a one year amended contractual service agreement
with a new total amount not to exceed $147,705; and (3) authorize budget
changes.
3-F: Award
Bid for Asphalt Materials – recommendation that that
the City Council: (1) Award Bid #4202 to Blue Diamond Materials for the purchase and delivery
of asphalt materials; and (2) Authorize the Purchasing Services Manager to
issue a purchase order with Blue Diamond Materials for the purchase and
delivery of asphalt in the amount not to exceed $206,780 for one year, with two
additional one-year renewal options with a 5% increase each renewal
year for a total not to exceed $651,874, with future year funding contingent on
Council budget approval.
3-G: Award
Contract for Crosswalk Renewal Program - recommendation that the City Council: (1)
Award Bid #4200 to Superior Pavement Markings, Inc., for crosswalk striping
services; (2) Authorize the City Manager to negotiate and execute a
contractual service agreement with Superior Pavement Markings, Inc. for
crosswalk striping services in an amount not to exceed $297,000; and (3)
Approve a change order to purchase order #367308 in the amount of $53,000 with
Flint Trading, Inc., for the purchase and delivery of pre-formed thermoplastic
material, resulting in a revised purchase order total not to exceed $180,853
over three years.
3-H: Award
Bid for Traffic Paint Materials – recommendation that
the City Council: (1) Award Bid #4199 to Ennis Paint, Inc. and to
American Traffic Products, Inc. for the purchase and delivery of traffic paint
and paint supplies; (2) Authorize the Purchasing Services Manager to issue a
purchase order with Ennis Paint, Inc. for the purchase and delivery of traffic
paint and paint supplies in the amount not to exceed $39,540 for one year, with
two additional one-year renewal options to extend with an increase based on the
Consumer Price Index (CPI) for a total not to exceed $122,214 with future year
funding contingent on Council budget approval; and (3) Authorize the Purchasing
Services Manager to issue a purchase order with American Traffic Products, Inc.
for the purchase and delivery of traffic paint and paint supplies in the amount
not to exceed $33,323 for one year, with two additional one-year renewal
options including a 3% increase each year for a total not to exceed $102,999
with future year funding contingent on Council budget approval.
3-I: Award Bid for Purchase of Portland Cement –
recommendation that the City Council: (1) Award Bid
#4201 to Logans Marketing for the purchase and
delivery of mixed Portland cement concrete; and (2) Authorize
the Purchasing Services Manager to issue a purchase order with Logans Marketing for the purchase and delivery of mixed
Portland cement concrete in an amount not to exceed $105,245 for one year, with
one additional renewal option to extend one year including a 5% increase for a
total not to exceed amount of $215,753 over two years, with future year funding
contingent on Council budget approval.
3-J: Resolution
Authorizing the City Manager to Execute a Memorandum of Understanding for the
Management Team Associates (MTA) – recommendation that the City Council:
(1) Adopt the attached resolution accepting the tentative agreement and
authorizing the City Manager to execute a Memorandum of Understanding (MOU)
with the City’s Management Team Associates (MTA) bargaining unit; and (2)
Approve the attached revised salary schedule effective as a result of the
negotiated tentative agreement reached for the classifications represented by
the MTA.
3-K: Request
for Authorization to Negotiate and Execute a License Agreement with Macerich
SMP LP, for Parking Equipment – recommendation that the City Council authorize
the City Manager to negotiate and execute a new license agreement with Macerich
SMP LP for up to 10 years to install, maintain, and operate parking equipment,
resulting in a five year agreement, with one five year option to renew.
3-L: License
Agreement with Macerich SMP LP, to Use Reserved Spaces in Parking Structure 8 –
recommendation that the City Council authorize the City Manager to negotiate and
execute a new license agreement with Macerich SMP LP for up to 6 years to use
reserved spaces in Parking Structure 8 for valet parking, resulting in a three
year agreement, with one three year option to renew.
3-M: Agreement with Briotix,
Inc. for Workplace Injury Prevention Services – recommendation that the City Council: (1) Award RFP# 27 to Briotix, Inc. for workplace injury prevention services; and
(2) Authorize the City Manager to negotiate and execute
a three-year professional services agreement with Briotix,
Inc., in an amount not to exceed $240,348, with two additional one-year renewal
options with a total amount not to exceed $412,838 over a five-year period,
with future year funding contingent
on Council budget approval; costs for the first year of the agreement will not
exceed $77,760; each year thereafter contains an annual increase based on the
Consumer Price Index capped at 3%.
3-N: Application for US Bureau of Reclamation WaterSMART: Drought Resiliency Project Grants Program for
Fiscal Year 2015 –recommendation that the City
Council: (1) Adopt the attached resolution authorizing the application
for grant funds in the amount of $300,000 from the United States Bureau of
Reclamation WaterSMART: Drought Resiliency Project
Grants for Fiscal Year 2015 Grants Program for the Santa Monica Drought
Resiliency Infrastructure Project; (2) Authorize the City Manager to execute
all necessary documents to apply for the grant, accept the grant, if awarded,
and accept all grant renewals, if awarded; and (3) Authorize
budget changes in the event that the grant is awarded.
3-O: Agreement
for Occupational Medical Testing Services - recommendation that the City
Council: (1) Award RFP# 17 to Westchester Medical Group for Occupational
Medical Testing Services; and (2) Authorize the City Manager to negotiate and
execute a professional services agreement with Westchester Medical Group, in an
amount not to exceed $1,250,000 over a five year period with future year
funding contingent on Council budget approval.
3-P: Award Bid for the Purchase of Pool Chemicals for the Swim Center
- recommendation that the City
Council: (1) Award Bid #4205 to Commercial Aquatic Services, Inc., for the
purchase of pool chemicals for the Santa Monica Swim Center; and (2)
Authorize the Purchasing Services Manager to issue a purchase order with
Commercial Aquatic Services, Inc. for the purchase of pool chemicals in the
amount not to exceed $82,500 (includes a 20% contingency) for one year, with
two additional one-year renewal options at the same terms and conditions for
the first renewal year, and 5% increase for the third renewal year for a total
not to exceed $251,625 over three years, with future year funding contingent on
Council budget approval.
3-Q: Fairview
Brand Library Renovations – recommendation that the City Council: (1)
Award Bid SP2263 to JR Universal Construction, Inc., for the Fairview Branch
Library Renovation project; (2) Authorize the City Manager to negotiate and
execute a contract with JR Universal Construction, Inc. in an amount not to
exceed $907,975 (including a 10% contingency); (3) Authorize the Director of
Public Works to issue any necessary change orders to complete additional work
within contract authority; and (4) authorize budget changes.
7. ORDINANCES: (Public comment is permitted on ordinances for introduction and first reading. No public discussion is permitted on ordinances for second reading and adoption.)
7-A: Introduction for First Reading of an Ordinance Regulating Lobbying and Request to Consider Changing Rules on
Disclosures.
7-B: Introduction for First Reading of an Ordinance Permitting Public Safety
Dispatcher Participation the Peace Officer Standards and Training (POST)
Program.
7-C: Introduction for First Reading of an Ordinance Setting the FY2015-16
Tax Rate for the 2012 Library General Obligation Refunding Bonds.
7-D: Introduction for First Reading of an
Interim Ordinance Extending Interim Ordinance 2487 (CCS) Establishing
Development Procedures and Standards in the Downtown Core Land Use Designation
Pending Adoption of the City’s Downtown Specific Plan.
8. STAFF ADMINISTRATIVE ITEMS:
8-A: Santa Monica Pier Governance
Recommendations, Board Appointment Schedule and Proposed New Corporation
Services Agreement - recommendation that the City Council: (1) Receive and file the Santa
Monica Pier Board Governance Recommendation; (2) Extend the terms of the
existing interim Board of the Santa Monica Pier Corporation until December 31,
2015; (3) Authorize the City Manager to negotiate and execute a new
Service Agreement with the Santa Monica Pier Corporation; and (4) Set November
10, 2015 for Consideration of Pier Board Appointments for terms beginning
January 1, 2016.
8-B: Lincoln Boulevard Property-Based Assessment
District and Colorado Avenue PBAD
Overlay Zone – recommendation that the City Council: (1) Accept
the certified election results as tabulated by the City Clerk for the Lincoln
Boulevard Property-Based Assessment District (PBAD) and Colorado Avenue PBAD
Overlay Zone; (2) Adopt Resolutions Approving
Engineer’s Reports and the Levying of Assessments on parcels within the
assessment areas; (3) Authorize the City Manager to negotiate and
execute a modification to the existing Services Agreement with Downtown Santa
Monica Inc. (DTSM) to implement and administer the newly established assessment
areas, as well as execute a modification to the existing Maintenance Services
Agreement with DTSM for enhanced maintenance services for the City-owned Big
Blue Bus property at 612 Colorado Avenue at a cost of $25,000 for the first
year; and (4) Approve budget changes as noted in the
Financial Impacts and Budget Actions section of this report.
8-C: Airport
Leases with Ruskin Theater, Atlantic Aviation, Krueger Aviation, Gunnell Properties,
American Flyers, Spitfire Grill, Typhoon, and Miscellaneous Tenants and Update
on Airport Issues – recommendation that the
City Council authorize the City Manager to negotiate and execute new Santa
Monica Airport leases with aviation and non-aviation tenants at market rates
and on terms consistent with the guidance provided at its meeting of March 24,
2015.
ADDITIONAL SUPPLEMENTAL STAFF REPORT
11. RESOLUTIONS:
11-A: Establishment
of an Audit Committee – recommendation that the City Council: (1) Adopt the
attached resolution of the City of Santa Monica establishing an audit
committee; and (2) Appoint members to serve on the audit committee.
13. COUNCILMEMBER DISCUSSION ITEMS:
13-A: Annual Appointments to
the following Boards and Commissions:
|
Board/Commission |
No. of Appts. |
Term Ending |
|
Planning Commission |
1 |
6/30/2019 |
|
Santa Monica Pier Corporation |
7 |
6/30/2017 |
|
Social Services Commission |
3 |
6/30/2019 |
(Continued from the
June 23, 2015 meeting.)
Note: Staff will
request continuance of the Social Services Commission appointments to a date
uncertain.
13-B: Request of Mayor McKeown, Mayor pro tem
Vazquez, and Councilmember Davis that Council support SB593 (McGuire), which
has been amended at Santa Monica’s suggestion to preserve local control over
vacation rental ordinances while requiring internet platforms to share
appropriate booking location and price data, and direct City staff to convey
Santa Monica’s support to state legislators and the Governor.
13-C: Request
of Mayor McKeown and Councilmembers O’Connor and Winterer that Council allocate
$15,000 of already-budgeted Council contingency funds for the Santa Monica
Sister City Association, through its Sister City Foundation, to develop and
expand Santa Monica’s cultural and academic relationships with other cities and
to help fund youth travel to sister cities where local family income levels
might otherwise make equitable participation challenging.
13-D: Recommendation to accept Peter Shellenbarger’s
resignation from the Clean Beaches & Ocean Parcel Tax Citizens Oversight
Committee and authorize the City Clerk to publish the vacancy.
13-E: Recommendation to accept Jossimar Fuentes’
resignation from the Social Services Commission and authorize the City Clerk to
publish the vacancy.
13-F: Request
of Mayor McKeown, Mayor pro tem Vazquez, and Councilmember Himmelrich that the
Council allocate from its already-budgeted contingency fund $10,000 as a
founding contribution to the David B. Finkel Social Justice Scholarship, via
the Santa Monica College Foundation, to be used as matching funds to encourage
further donations to support our community’s low-income youth in getting a
college education.
13-G: Request
of Mayor McKeown and Councilmember Himmelrich that Council direct staff to
evaluate potential improvements to Santa Monica's Affordable Housing Production
Plan in light of recent court decisions, and return to Council with analysis
and recommendations.
13-H: Request
of Mayor McKeown and Councilmember Himmelrich that Council direct staff to
return with proposals for a comprehensive City of Santa Monica ethics code,
with the following goals: a) To establish standards of ethical conduct —
especially those dealing with conflicts between personal interests and those of
the City — for City officials, employees, consultants, candidates, and those
who do business with the City; (b) To provide clear guidance with respect to
such standards by clarifying which acts are allowed and which are not; (c) To
promote public confidence in the integrity of our City's governance and
administration; (d) To provide for the consideration of potential ethical
problems before they arise, so as to
minimize unwarranted suspicion and enhance the accountability of our City's
government to Santa Monica residents; and (e) To provide for the fair and
effective administration and enforcement of this code.
14. PUBLIC INPUT:
(Public comment is permitted only on items not on the agenda that are
within the subject matter jurisdiction of the City. State law prohibits the City Council from
taking any action on items not listed on the agenda, including issues raised
under this agenda item.)
ADJOURNMENT.
Any documents
produced by the City and distributed to a majority of the City Council
regarding any item on this agenda will be made available at the City Clerk's
Counter located at City Hall, 1685 Main Street, Santa Monica, and at the City’s
public libraries during normal business hours.
Documents are also available at http://www.smgov.net/departments/clerk/agendas.aspx.
For a free
subscription to City Council Agendas sign up at http://www01.smgov.net/win or call the
City Clerk’s Office at (310) 458-8211.
Any member of the public unable to attend a
meeting but wishing to comment on an item(s) listed on the agenda may submit
written comments prior to the meeting by mailing them to: City Clerk, 1685 Main
Street, Santa Monica, CA 90401. Comments may also be e-mailed
to: clerk@smgov.net
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