AGENDA

 

CITY OF SANTA MONICA

 

REGULAR CITY COUNCIL MEETING AND A

 

SPECIAL JOINT MEETING WITH THE CITY COUNCIL AND

 

THE PUBLIC FINANCING AUTHORITY AND

 

A SPECIAL JOINT MEETING OF THE CITY COUNCIL AND THE HOUSING AUTHORITY

 

CITY HALL COUNCIL CHAMBERS - 1685 MAIN STREET

 

TUESDAY, JUNE 9, 2015

 

MEETING BEGINS AT 5:30 P.M.

 

CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL

 

(Please note that Agenda Items may be reordered during the Council meeting at the discretion of the City Council.)

 

1.   CLOSED SESSIONS:

 

1-A:    Conference with Legal Counsel – Existing Litigation – Litigation has been initiated formally pursuant to Government Code Section 54956.9(d)(1): Riel v. City of Santa Monica, United States District Court, Central District, Western Division Case Number 2:14-CV-04692

 

1-B:    Conference with Legal Counsel – Existing Litigation – Litigation has been initiated formally pursuant to Government Code Section 54956.9(d)(1): Cardenas v. City of Santa Monica, Los Angeles Superior Court Case Number BC 491 724

 

1-C:    Conference with Real Property Negotiators pursuant to Government Code Section 54956.8:

Property:                         Parcels seaward of the 1921 Mean High Tide Line and adjacent to 201 Palisades Beach Road

City Negotiator:               Judith Meister

Under Negotiation:          Lease and Terms

Owner of Record/Operator of Property Lessee: State of California/City of Santa Monica/The Beach Club

 

The following is the order of business for items to be heard no earlier than 6:30 p.m.

 

2.  SPECIAL AGENDA ITEMS:

 

2-A:    Introduction of City Manager Rick Cole

 

3.  CONSENT CALENDAR:  (All items will be considered and approved in one motion unless removed by a Councilmember for discussion.)

 

3-A:    Approval of minutes for the May 14, 2015, City Council meeting.

 

          MINUTES

 

3-B:    Adopt a Resolution Approving Revisions to the Citywide Records Retention Schedule and Records.

 

          STAFF REPORT

 

3-C:    Award Contract for Santa Monica Pier South Stairs Upgrade Project – recommendation to Award Bid #SP2352 to RSB Group, Inc., for the construction services of the Santa Monica Pier South Stairs Upgrade Project; authorize the City Manager to negotiate and execute a contract in an amount not to exceed $526,900, and authorize any necessary change orders to complete additional work within contract authority.

 

          STAFF REPORT

 

3-D:    Award Contract for Palisades Park Drainage Improvements – recommendation to Award Bid #SP2205 to STL Landscape, Inc., for the construction services of the Palisades Park Drainage Improvements Project; authorize the City Manager to negotiate and execute a contract in an amount not to exceed $300,000; and, authorize any necessary change orders to complete additional work within contract authority.

 

          STAFF REPORT

 

3-E:    Contractual Service Agreement for Airport's Landing Fee Services – recommendation to authorize the City Manager to negotiate a contractual service agreement with Vector Airport Systems, to provide for the capture of aircraft operations; data management and reports; billing and collections. The initial term is for three years through June 30, 2018, with two one-year renewal options through FY 2019-20 at the discretion of the City. This is a sole source contract in an amount based on 18% or 21% of gross monthly receipts dependent upon the gross revenue realized each month.

 

          STAFF REPORT

 

3-F:    Award Bid for Custodial Supplies – recommendation to Award Bid #4179 to Cleansource/Supplyworks, Royal Corporation, and Waxie Sanitary Supply, for the purchase of custodial supplies, and: 1) Authorize the Purchasing Services Manager to issue a purchase order with:  Cleansource/Supplyworks for custodial supplies in the amount not to exceed $98,265 for one year, with one additional one-year renewal for a total not to exceed $201,450; 2) Royal Corporation for custodial supplies in the amount not to exceed $32,900 for one year, with four-additional one-year renewal options for a total not to exceed $175,800; and, 3) Waxie Sanitary Supply for custodial supplies in the amount not to exceed $359,850 for one year, with four-additional one-year renewal options for a total not to exceed $2,196,950, all with future year funding contingent on Council budget approval.

 

          STAFF REPORT

 

3-G:     Contractual Services Agreement to Provide Electrical Services on Motor Starters– recommendation to Award Bid #4188 to Golden West Electric, to provide electrical services on motor starter centers and controls at water treatment facilities and wastewater facilities; authorize the City Manager to negotiate and execute a contractual services agreement in an amount not to exceed $101,200 for one year, with two additional one-year renewal options for a total amount not to exceed $303,600 over a three-year period, with future year funding contingent on Council budget approval, and authorize any necessary changes to complete additional work within contract authority.

 

          STAFF REPORT

 

3-H:    Award Purchase Order for Water Supplies and Repair Parts – recommendation to Award Bid #4187 to S&J Supply Co, Inc., for the purchase and delivery of water supplies and repair parts; authorize the Purchasing Services Manager to issue a purchase order in an amount not to exceed $250,500 for one year, with two additional one-year renewal options for a total amount not to exceed $797,492 over a three-year period, with funding contingent upon Council budget approval.

 

          STAFF REPORT

 

3-I:     Award Bid for Citywide Safety Shoes – recommendation to award Bid #4204 to Industrial Shoe Company, and L & M Footwear, Inc. doing business as Shoetera, for the purchase of safety shoes, boots, and accessories and; authorize the Purchasing Services Manager to issue purchase orders in an amount not to exceed $96,364 for one year, with two additional one-year renewal options for a total three-year agreement not to exceed $303,789, with future year funding contingent on Council budget approval. 

 

          STAFF REPORT

 

3-J:    Transit Air Conditioning Repair Service – recommendation to authorize the City Manager to exercise the first year renewal option to contractual services agreement #4015 with Bus Systems Unlimited, to provide transit air conditioning maintenance and repair services in an amount not to exceed $175,000 for one year, with one additional one-year renewal option for a total amount not to exceed $525,000 over the three-year period with future year funding is contingent on Council budget approval. 

 

          STAFF REPORT

 

3-K:      Professional Services Agreement with Santa Monica Community College District to Air City Council Meetings Live on KCRW – recommendation to authorize the City Manager to negotiate and execute a professional service agreement with Santa Monica Community College District (SMCCD), to continue to broadcast regular City Council meetings. This is a sole source service that will result in a three-year agreement in an amount not to exceed $267,063, with future year funding contingent on Council budget approval.

 

          STAFF REPORT

 

3-L:    Professional Services Agreement Modification for Acoustical/Noise Management Consulting Services for the Santa Monica Airport – recommendation to authorize the City Manager to negotiate and execute a fourth modification to professional services agreement No. 9684, with Landrum & Brown, Inc. in the amount of $40,000 to provide acoustical/noise management consulting services for the Santa Monica Airport through December 31, 2015, resulting in an eight-year amended agreement with a new total amount not to exceed $170,000, with future funding contingent on Council budget approval.

 

          STAFF REPORT

 

3-M:   Professional Services Agreement Modification for Traffic Management Center Staffing – recommendation to authorize the City Manager to negotiate and execute a second modification to professional services agreement No. 9997, with Iteris, Inc., in an amount not to exceed $44,745, to provide additional services for the Go With the Flow Program, with three additional one-year renewal options in the amount of $269,923 for a new total amount not to exceed $405,000 over a five-year period, with future year funding contingent on Council budget approval.

 

          STAFF REPORT

 

3-N:    Airport Leases with Volkswagen of America, Milstein Adelman LLP, and Museum of Flying – recommendation to authorize the City Manager to negotiate and execute leases on Airport property with Volkswagen of America, Milstein Adelman LLP and the Museum of Flying on the terms outlined in this report, consistent with the preliminary approvals and direction previously given by Council.

 

          STAFF REPORT

          LETTERS FROM THE PUBLIC

 

3-O:   Contract for Service as City Manager – recommendation that the City Council approve the proposed Employment Agreement with Rick Cole for his services as City Manager, and authorize the Mayor to execute the agreement.

 

          STAFF REPORT

 

SPECIAL JOINT MEETING OF THE CITY COUNCIL AND THE HOUSING AUTHORITY:

 

ROLL CALL

 

3-P:    Payment Towards Unfunded Pension Liability – recommendation that the City Council and Housing Authority approve budget actions necessary for a $5 million payment towards the City’s unfunded pension liability to CalPERS.

 

STAFF REPORT

 

ADJOURNMENT OF SPECIAL JOINT MEETING

 

6.  ADMINISTRATIVE PROCEEDINGS:

 

6-A:    Appeals 14APP-006 and 14APP-007 of the Planning Commission’s approval of Conditional Use Permit 13CUP-017 and Parking Variance 13VAR-012 to amend existing alcohol and parking variance permits for the Georgian Hotel located at 1415 Ocean Avenue – recommendation to: deny appeal 14APP-006 which seeks modification of certain conditions of approval as requested by the applicant/appellant Georgian Hotel; deny 14APP-007 submitted by the appellant Unite Here Local 11; and, uphold the Planning Commission’s approval of Conditional Use Permit 13-017 and Variance 13-012 based on the findings and revised conditions of approval contained in the staff report.

 

          STAFF REPORT (This item is being continued to a future City Council meeting.)

 

7.  ORDINANCES:  (Public comment is permitted on ordinances for introduction and first reading.  No public discussion is permitted on ordinances for second reading and adoption.)

 

7-A:    Introduction for First Reading of an Interim Ordinance Establishing Development Procedures and Standards in the Downtown Core Land Use Designation Pending Adoption of the City’s Downtown Specific Plan.

 

          STAFF REPORT

 

8. STAFF ADMINISTRATIVE ITEMS:

 

ROLL CALL FOR SPECIAL JOINT MEETING OF THE CITY COUNCIL AND THE PUBLIC FINANCING AUTHORITY:

 

8-A:    Issuance of Lease Revenue Refunding Bonds, Series 2015 (Civic Center Parking Project) – recommendation that the City Council and the Public Financing Authority, adopt Resolutions Authorizing Issuance of Series 2015 bonds, and approve the related documents required for the Issuance of Lease Revenue/Refunding Bonds Series 2015.

 

          STAFF REPORT

 

8-B:    Amendment of the Lease between the Santa Monica Public Financing Authority and the City of Santa Monica – recommendation that the City Council and the Public Financing Authority, adopt Resolutions Approving the Substitution and Release of Property, and approve the related documents required to amend the Lease between the Public Financing Authority and the City.

 

          STAFF REPORT

 

ADJOURNMENT OF SPECIAL JOINT MEETING

 

9.  PUBLIC HEARINGS:

 

9-A:    Public Hearing to consider an addendum to the approved 2005 CCSP EIR and amend the Civic Center Specific Plan (CCSP) pertaining to the Santa Monica Early Childhood Education Center (ECEC) (Text Amendment 15-ENT-0158), review of the proposed ECEC design, and adoption of a resolution regarding amendments to the Memorandum of Understanding with Santa Monica College (SMC) and execution of a ground lease with Santa Monica College for the ECEC - recommendation that the City Council hold a public hearing, receive public comment, and: 1 Certify an addendum to the CCSP Environmental Impact Report in compliance with the California Environmental Quality Act (CEQA); 2) Adopt an amendment to the Civic Center Specific Plan policies pertaining to the Early Childhood Education Center (ECEC) to increase the maximum height of one building from 25 feet to 40 feet and increase the project’s maximum floor area from 16,000 square feet to 20,000 square feet to accommodate 110 children and provide additional facilities that will serve SMC’s Early Childhood Education Department teaching center and ancillary meeting space for community-based agencies; 3)Review and comment on the proposed design of the ECEC project; and, 4) Adopt a resolution authorizing the City Manager to negotiate and execute amendments to the existing Memorandum of Understanding (MOU) with Santa Monica College and to negotiate and execute a ground lease with SMC.

 

          STAFF REPORT

 

11.  RESOLUTIONS:

 

11-A:  Establishment of Preferential Parking Zone JJ – recommendation to: establish Preferential Parking Zone JJ to include the following parking regulation for Palisades Avenue between 4th Street and 7th Street, Alta Avenue between 4th Street and 7th Street, and 7th Street between Montana Avenue and Alta Avenue: “Two hour parking 9 a.m. to 9 p.m. daily, except by permit”, and, adopt a Resolution establishing Preferential Parking Regulations.

 

          STAFF REPORT

 

13.  COUNCILMEMBER DISCUSSION ITEMS:

 

13-A:  Appointment to one unscheduled vacancy on the Architectural Review Board for a term ending on June 30, 2016. (Continued from the May 27, 2015 meeting.)

 

13-B:  Appointment to one unscheduled vacancy on the Housing Commission for a term ending on June 30, 2017. (Continued from the May 27, 2015 meeting.)

 

13-C:  Request of Councilmember Davis that the Council appropriate $4,000 of its discretionary fund to the Main Street Business Improvement Association to allow it to produce its Summer SOULstice, a family-friendly festival on Main Street.  SOULstice is scheduled for June 28.  This money will be used to pay for, among other things, City-required staffing of public safety and fire safety officers.

 

13-D:  Recommendation to accept Caeli Lynch’s resignation from the Social Services Commission and authorize the City Clerk to publish the vacancy.

 

13-E:  Request of Councilmembers Himmelrich, Vazquez and Davis, in regional coordination with the pending passage of a new minimum wage ordinance by the City of Los Angeles and movement in the same direction by the County Board of Supervisors, that Council direct staff to initiate outreach and begin preparation of an ordinance setting a minimum wage and other minimum terms for Santa Monica employers, consistent with or expanding upon existing Santa Monica policy on City contractor wages and wage provisions of Development Agreements.

 

          ATTACHMENT 1

          ATTACHMENT 2

          ATTACHMENT 3

          ATTACHMENT 4

          ATTACHMENT 5

 

14.  PUBLIC INPUT:  (Public comment is permitted only on items not on the agenda that are within the subject matter jurisdiction of the City.  State law prohibits the City Council from taking any action on items not listed on the agenda, including issues raised under this agenda item.)

 

ADJOURNMENT.

 

Any documents produced by the City and distributed to a majority of the City Council regarding any item on this agenda will be made available at the City Clerk's Counter located at City Hall, 1685 Main Street, Santa Monica, and at the City’s public libraries during normal business hours.  Documents are also available at http://www.smgov.net/departments/clerk/agendas.aspx.

 

For a free subscription to City Council Agendas sign up at http://www01.smgov.net/win or call the City Clerk’s Office at (310) 458-8211.

 

Any member of the public unable to attend a meeting but wishing to comment on an item(s) listed on the agenda may submit written comments prior to the meeting by mailing them to: City Clerk, 1685 Main Street, Santa Monica, CA 90401.  Comments may also be e-mailed to: clerk@smgov.net

 

Si desea comunicarse con alguien en espańol, llame a nuestra oficina al (310) 458-8211 y pida hablar con Esterlina Lugo.

 

City Hall and the Council Chamber is wheelchair accessible.  If you require any special disability related accommodations (i.e. sign language interpreting, access to an amplified sound system, etc.), please contact the City Clerk’s Office at (310) 458-8211 or TDD: (310) 917-6626 at least 3 days prior to the scheduled meeting.  This agenda is available in alternate format upon request by calling the City Clerk’s Office.

 

Parking is available in front of City Hall and on Olympic Drive and in the Civic Center Parking Structure (validation free).