bwwide-R

City Council Report

 

City Council Meeting: March 17, 2015

Agenda Item:  3-D  

To:               Mayor and City Council 

From:           Susan Cline, Interim Director of Public Works

Subject:        Professional Services Agreement for the North Beach Playground Project

 

Recommended Action

Staff recommends that the City Council:

1.     Award Request for Proposals (RFP) #SP2374 to Patrick Tighe Architecture, Inc., a California-based company, to provide design services for the North Beach Playground Project.

2.     Authorize the City Manager to negotiate and execute a professional services agreement with Patrick Tighe Architecture, Inc. (PTA) in an amount not to exceed $146,896 (includes a 10% contingency).

3.     Authorize the Director of Public Works to issue any necessary modifications to complete additional work within budget authority.

 

Executive Summary

This agreement would provide design services for playground improvements on Santa Monica State Beach north of the Santa Monica Pier. In September 2014, the City published a Request for Proposals (RFP) for design services for the North Beach Playground project.  After reviewing proposals, staff recommends Patrick Tighe Architecture, Inc. to provide design services for the North Beach Playground project in an amount not to exceed $146,896.

 

Background

During the FY 2013-14 budget adoption, Council authorized a feasibility study to identify play opportunities on the beach north of the Pier. The only play areas on the north beach are the playground at the Annenberg Community Beach House (Beach House) and two sets of old swings near Montana Avenue. Since the Beach House opened in 2009, usage of the facilities and other amenities in the area has increased as indicated by the rise in parking utilization at beach parking lots 1150, 930 and 810 PCH.  The total number of cars parked in these three lots has increased 62% from 118,385 to 192,072, from FY 2011-12 to FY 2013-14.

 

The North Beach Play Area Study completed by Mia Lehrer and Associates, analyzed the distance between the Beach House and the Pier (1.4 miles or a 28 minute walk) and identified three potential sites for playgrounds: Montana Avenue, California Avenue and Arizona Avenue. The Montana Avenue location was recommended as the first phase in North Beach Playground project due to its location adjacent to restrooms, the 810 PCH parking lot, and the Montana Avenue pedestrian overpass. An additional advantage at this site is that the playground may be located east of the bike path to avoid children and families having to cross the bike path to reach the playground. Historically, this location has had play equipment; however, most play pieces have been removed due to age. Only two old swing sets remain. A new playground would activate this area of the beach for both visitors and north side residents who may access the playground via the pedestrian overpass from Palisades Park. 

 

Discussion

This project would include the first phase of playground improvements on Santa Monica State Beach north of the Santa Monica Pier that have been identified in the North Beach Play Area Study completed in January 2014 (Attachment A).  Subsequent phases would be dependent on available funding in the Beach Fund.  The design options identified in the existing study are not intended to be guiding principles that inform the proposed design but would be used as a starting point in terms of scope and program.

 

Consultant Selection

On September 29, 2014, the City issued a Request for Proposals (RFP) for design services for the North Beach Playground Project. The RFP was posted on the City’s online bidding website and notices were advertised in the Santa Monica Daily Press in accordance with the City Charter and Municipal Code provisions. A total of 115 vendors were notified and 93 vendors downloaded the RFP. The following eight proposals were received and publicly opened on November 3, 2014:

 

•        Community Works Design Group

•        David Volz Design

•        Hirsch & Associates

•        Katherine Spitz Associates, Inc.

•        LA Design Group

•        Mia Lehrer Associates

•        Patrick Tighe Architecture

•        Troller Mayer Associates

 

City staff from Public Works and Community & Cultural Services evaluated proposals based on criteria listed in the RFP including:

•        Previous innovative design experience in the creation of parks and playgrounds to guide the North Beach Playground Project.

•        A track record of professionally acknowledged, award winning and innovative design work.

•        Proposed cost and unit cost break down for comprehensive design services.

•        Timely completion of prior assignments.

•        Thorough knowledge of California codes and regulations.

•        References.

 

After interviewing the four highest ranking firms, Staff selected Patrick Tighe Architecture, Inc. (PTA) as the best qualified firm. PTA offers a strong and cohesive project team which includes Ahbe Landscape Design, with demonstrated experience in the design of parks and playgrounds and collaborative public engagement processes with municipal clients, including design and professional services for Airport Park (City of Santa Monica), Reflections Mini Park (City of Carson), and Jonny Carson Park Revitalization (City of Burbank).  Additionally, PTA’s rates are competitive with the other proposals submitted. Based on these criteria, staff recommends Patrick Tighe Architecture, Inc. to provide design services for the North Beach Playground Project at a cost not to exceed $146,896. 

 

Next Steps

Dependent upon Council approval of the recommended action, staff anticipates the following project timelines:

·       Initial design phase (including community outreach and entitlements) – spring 2015

·       Submit information item  to Council on the proposed design – fall 2015

·       Completion of design phase – spring 2016

·       Return to Council for authorization to award a construction contract – summer 2016

·       Start of construction – fall 2016

·       Complete construction – spring 2017

 

Financial Impacts and Budget Actions

The agreement to be awarded to Patrick Tighe Architecture, Inc. is for an amount not to exceed $146,896 (includes a 10% contingency). Funds are available in FY 2014-15 Capital Improvement Program budget in account C119070.589000, Beach Playground Enhancements.

 

Prepared By: Tom Afschar, Architect

Approved:

 

Forwarded to Council:

 

 

 

 

 

 

Susan Cline

Interim Director of Public Works

 

Elaine M. Polachek

Interim City Manager

 

 

Attachment:

A – North Beach Play Area Study