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City Council Report

 

City Council Meeting: January 27, 2015

Agenda Item: 3-G

To:               Mayor and City Council 

From:           Martin Pastucha, Director of Public Works

Subject:        Award Construction Contract for the Michigan Avenue Traffic Circles Project

 

Recommended Action

Staff recommends that the City Council:

  1. Award Bid #SP2348 for the Michigan Avenue Traffic Circles Project to El Camino Construction & Engineering Corporation, a California-based company, in an amount not to exceed $357,148 (includes 10% contingency).

2.     Authorize the City Manager to negotiate and execute a contract with El Camino Construction & Engineering Corporation, a California-based company, in an amount not to exceed $357,148 (includes a 10% contingency) for the construction of the Michigan Avenue Traffic Circles Project.

3.     Authorize the Director of Public Works to issue any necessary change orders to complete additional work within budget authority.

4.     Authorize the budget increases as outlined in the Financial Impacts and Budget Actions section of this report.

 

Executive Summary

The Michigan Avenue Traffic Circles Project (Project) consists of the installation of four traffic circles and related street and intersection improvements along Michigan Avenue.  The traffic circles would be installed at the Michigan Avenue intersections at 9th Street, 10th Street, 12th Street, and Euclid Street.  These improvements are part of an overall concept plan completed by the Planning and Community Development Department entitled the Michigan Avenue Neighborhood Greenway (MANGo).  MANGo is a visioning effort for the creation of a safe, inviting, and tranquil neighborhood greenway through the Pico Neighborhood.

 

On December 30, 2014, four bids were received for the Project.  Staff recommends executing a construction contract with El Camino Construction & Engineering Corporation in an amount not to exceed $357,148 for the construction of the Project. 

 

 

Background

On February 11, 2014, Council approved the conceptual design of MANGo and directed staff to pursue a phased implementation of this project.  MANGo will enhance Michigan Avenue and connecting streets on the eastern and western ends to realize a multi-modal corridor in the Pico Neighborhood that would provide a safe and comfortable place for neighbors of all ages to walk, bike, recreate, and interact with one another.  MANGo is the result of a strong collaboration with community members and community organizations, with input from four community meetings, and comments from various boards and commissions.  The recommended concept of MANGo includes pedestrian lighting, landscaping, improved crosswalks, roadway striping, and traffic calming as well as signage and way-finding to identify the corridor and neighborhood destinations, mini-parks, and green walls.  MANGo was directed to be implemented in phases as funding becomes available.

 

Staff identified Community Development Block Grant (CDBG) funds as an available source of funding to implement a portion of the concept design (this Project).  Funds were approved in the City’s 2014-16 Capital Improvement Program Budget.  Ninety percent of the fiscal year 2014-15 CDBG funds allocated for all CDBG projects must be expended by April 30, 2015.  Staff has sought to expedite the design, bidding, and construction of this project.  In the summer of 2014, staff posted a Request for Proposals for design services on the City’s online bidding site and selected Civil Source to lead the design and production of construction documents for a contract amount of $51,949.  Construction documents were completed in early December of 2014.

 

Discussion

This Project consists of new traffic circles and dual curb ramps to be installed at the intersections of Michigan Avenue and 9th Street, 10th Street, 12th Street, and Euclid Street.  The new traffic circles would be 20 feet in diameter and consist of water-efficient landscaping and irrigation. 

 

 

The traffic circles would also be surrounded by decorative pavers.  The corners of each of these four intersections would be reconstructed to include dual curb ramps (instead of one as exists in the current condition) and matching decorative pavers at the curb ramps.  Corresponding signage and striping would be added at each intersection.  In addition, bike sharrows and signage would be added along the entire Michigan Avenue corridor as defined by MANGo (Figures 1 and 2).

 

Figure 1

 

 

 


 

Figure 2

 

Contractor Selection

On December 5, 2014, the City published Bid #SP2348 for the Michigan Avenue Traffic Circles Project.  The bid was posted on the City’s online bidding site in accordance with City Charter and Municipal Code provisions.  The City Clerk’s office received four sealed bids, which were publicly opened by the Deputy City Clerk on December 30, 2014.  Bid results are as follows:

 

          Bidder                                                                       Bid Amount

          El Camino Construction & Engineering Corporation     $324,680.00

AVA Builders, Inc.                                                     $335,922.00

All American Asphalt                                                  $348,960.00

          PALP, Inc. dba Excel Paving Company                       $454,733.50

Engineer’s Estimate                                                   $200,000-$300,000

Bids were evaluated on price, understanding of the project’s scope, direct experience with similar projects, approach to the work, technical competence, qualifications of the proposed staff, and the ability to meet the project schedule.  Staff contacted reference agencies listed by the contractor to ascertain past performance on similar projects, including Bus Stops and Sidewalk Improvements for Long Beach Transit, Structural and Site Concrete for Section 3 Apartment Buildings for Curtom-Dunsmuir, and Helen Keller Public Park Improvements for Soltek Pacific.  Staff verified with the Contractors State License Board that El Camino Construction & Engineering Corporation’s license is current, active, and in good standing.  Based on these criteria, staff recommends El Camino Construction & Engineering Corporation as the best bidder for the construction of the Michigan Avenue Traffic Circles Project for a total amount not to exceed $357,148 (including a 10% contingency).

 

Construction Schedule

Construction for this project would begin in late February 2015 and be completed by April 30, 2015.

 

Financial Impacts & Budget Actions

The contract to be awarded to El Camino Construction & Engineering Corporation is for an amount not to exceed $357,148 (including a 10% contingency).  The Project will utilize CDBG funds.  Funds in the amount of $307,593 are available in the FY 2014-15 Capital Improvement Program budget account C197045.589000, Michigan Avenue Neighborhood Greenway.

 

Award of the contract to El Camino Construction & Engineering Corporation requires an additional appropriation of $49,555 to account C197045.589000 from the available CDBG fund balance. 

 

Prepared by:  Zach Pollard, P.E., Civil Engineer

Approved:

 

Forwarded to Council:

 

 

 

 

 

 

Martin Pastucha

Director of Public Works

 

Rod Gould

City Manager