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City Council Report

 

City Council Meeting: December 16, 2014

Agenda Item: 3-D  

To:               Mayor and City Council 

From:           Andy Agle, Director of Housing and Economic Development

Subject:        Professional Services Agreement for Corporation Yards Parking Study

 

 

Recommended Action

Staff recommends that the City Council:

 

  1. Authorize the City Manager to negotiate and execute a professional services agreement with International Parking Design, Inc., a California-based company, to prepare a parking study for the City Corporation Yards (“City Yards”) in an amount not to exceed $95,000.

 

  1. Appropriate the budget as outlined in the Financial Impacts and Budget Actions section of this report.    

 

 

Executive Summary

A comprehensive parking and financial feasibility study is necessary to evaluate and develop recommendations for the construction and operation of a parking structure as identified in the City Yards Master Plan (Master Plan).  Following a request for proposals process, staff recommends entering into a professional services contract with International Parking Design (IPD), in an amount not to exceed $95,000, for a one-year term with an additional one-year extension that does not change the authorized contract amount.

 

 

Background

The City Yards located at 2500 Michigan Avenue, near the intersection of 24th Street and Michigan Avenue, has been used as a headquarters for the City’s municipal services field operations since the 1940’s. Today, the City Yards contains approximately twice the operational functions and employees as it was originally designed to accommodate. Parking needs for the City’s fleet vehicles, staff, and operational uses have also increased proportionately over time. To address the physical reorganization, renovation and rehabilitation needs of the City Yards, staff initiated the preparation of a Master Plan for the City Yards in 1996. The preparation of the Master Plan has undergone an extensive iterative process of studies and updates to address evolving changes to regulatory requirements, user needs and expanded environmental and geotechnical analysis. In January 2015, Council will be presented with the completed Master Plan which contemplates the construction a new multi-level parking structure to meet the parking needs at the City Yards. 

 

Discussion

 

The Master Plan sets forth the incremental implementation and reorganization of operations, facilities, and uses at the City Yards.  In total, there are 16 phases of the Master Plan ranging from Phase 1a through Phase 6b.  The construction of the parking structure is planned to occur in Phase 3c.  The purpose of the parking study and financial analysis is to evaluate the financial operating model and financing options for the construction and operation of the City Yards parking structure.  An assessment of the anticipated demand for parking from adjacent uses, such as Bergamot Station Arts Center and the Expo Light Rail Bergamot Station, will also be completed in the parking study. The findings from the proposed parking study and financial analysis will assist City staff in formulating recommendations to Council concerning the construction of the parking structure as set forth in the Master Plan.

 

Consultant Selection

On April 30, 2014, the City issued a request for proposals (RFP) seeking responses from firms with the expertise and qualifications to prepare a comprehensive parking demand study, cost analysis, and financing study evaluating various funding scenarios, including public sector-only financing, public and private sector participation, and private sector-only financing.  The RFP was posted on the City’s online bidding site, and newspaper advertisements were placed in accordance with City Charter and Municipal Code provisions.  In addition, 350 vendors who specialize in parking and financial services were notified with 33 vendors downloading the RFP. Three firms responded. Responses to the RFP were reviewed and scored by an evaluation committee comprised of staff from the Finance, Public Works, and the Housing and Economic Development departments.

 

Evaluation was based on the following selection criteria: qualifications, experience, study approach, work plan, cost, and references. Based upon these criteria, the evaluation committee recommends International Parking Design, Inc. and its team of sub-consultants comprised of Gibson Transportation Consulting, Inc., Michael R. Kodama Planning Consultant, and Keyser Marston Associates as the best qualified firm to provide the parking and financial studies. Each member of the team holds significant expertise and experience in its respective fields.  IPD is a leading expert in developing parking solutions and designing parking with nearly 45 years of experience in public and private projects across the nation and internationally. For example, Parking Structure 6 on Second Street in Santa Monica’s downtown was designed by IPD.  IPD proposes the following services:

 

·       survey of existing parking quantities and utilization,

 

·       analysis of parking demand,

 

·       study of shared use parking to determine the potential to maximize utilization of existing and future parking inventory,

 

·       analysis of the conceptual design and construction costs,

·       study of parking fee strategies and financial analysis evaluating options to construct, operate and finance the parking structure at the City Yards site.

 

 

The firms will collaborate on summarizing the benefits and tradeoffs associated with their recommendations.  Staff will return to Council in the future to discuss the findings of the parking study and financial analysis and identify next steps with respect to implementation of the City Yard’s parking structure. 

 

 

Financial Impacts & Budget Actions  

 

The professional services agreement to be awarded to IPD is for an amount not to exceed $95,000. Funds in the amount of $95,000 are available in the FY 2014-15 budget in the following accounts:

C014028.589000               $86,000

012681.555060                 $ 9,000

                                        $95,000

 

 

 

Prepared by:  Nia Tang, Senior Development Analyst

 

Approved:

 

Forwarded to Council:

 

 

 

 

 

Andy Agle, Director

Housing and Economic Development

 

Rod Gould

City Manager