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City Council Report

 

City Council Meeting: December 16, 2014 

Agenda Item: 3-C  

 

To:               Mayor and City Council 

From:           Edward F. King, Director of Transit Services

Subject:        Increase Purchase Order for Big Blue Bus Security Service

 

  

Recommended Action

Staff recommends that the City Council authorize the City Manager to execute a second modification to Purchase Order No. 23924 in the amount of $384,000 with ABM Security, Inc., a California-based company, to provide Big Blue Bus security services. This will result in a four-year amended purchase order with a new total not to exceed $2,024,969, with future year funding contingent on Council approval and budget adoption.

 

Executive Summary

Big Blue Bus (BBB) has contracted with a security firm to provide daily security services at the BBB campus since February 2002, based in part on recommendations made by the Federal Transit Administration’s Office of Safety and Security to secure public transportation properties.  These recommendations were encompassed in an FTA Threat and Vulnerability Assessment (TVA) that outlined FTA’s safety and security standards for the safety of the transportation systems, equipment and employees.   ABM Security, Inc. has been providing security service since July 2011. Their contract expires in June 2015. The City has the option of terminating the amended purchase order with a 30-day written notice to the contractor. Big Blue Bus is requesting to amend the existing purchase order by $384,000 for a new total not to exceed $2,024,969.    

 

Background

On April 26, 2011 Council awarded Bid No. 3019 to ABM Security, Inc. for security guard services at Big Blue Bus starting July 1, 2011, through end of FY 2014-15. 

On April 24, 2012, Council approved an amendment to increase the PO by $126,500 with a total contract amount not to exceed $1,640,999. 

Discussion

An additional $384,000 is necessary to cover expenses for security service needs in FY 2014-15.  This will allow BBB staff to update and rehabilitate the current security perimeter gating system with automatic vehicular gates, monitoring and key card systems and security camera system throughout the campus.  These improvements will result in a reduction in 80 hours of guard coverage per week required to secure BBB facilities while still ensuring the safety and security of staff and equipment.  BBB is in the process of preparing a Request for Proposal (RFP) for security services for FY 2015-16 and anticipates awarding a new security contract in May 2015.

It should be noted that staff will present a Contract Staffing Review, Policy, Practice and Recommendations to Council on January 13, 2015 and that pending Council policy, it is recommended that the additional $384,000 be approved to provide continuity of security services at BBB.  An outside security contractor has a much greater ability to allocate staffing resources quickly and efficiently to respond to personnel turnover or when BBB’s security needs change.  All security personnel hold state certification through the Bureau of Security and Investigative Services (BSIS) and are trained in compliance with Title 16, California Code of Regulations, Section 643(b).

 

Currently there are no in-house personnel within the department with the training or expertise to provide security services as these functions are outside of the scope of standard transit operations.  In the past Santa Monica Police officers were utilized for on-route security issues but the program was ended due to budgetary reasons and the redeployment of the officers from the detail.  Utilizing Santa Monica Police officers for BBB facilities security may increase liability for the city and would be less than optimal use of well-trained police personnel.  The City has the option of terminating the amended purchase order with a 30-day written notice to the contractor.

 

 Financial Impacts & Budget Actions

The purchase order amendment to be awarded to ABM Security is $384,000, for an amended purchase order total not to exceed $2,024,969.  Funds are available in the FY 2014-15 budget in division 41670; the purchase order will be charged to account 41670.555020. 

 

Prepared by:  Raymond Lopez, Transit Safety and Training Manager

Approved:

 

Forwarded to Council:

 

 

 

 

 

 

Edward F. King

Director of Transit Services

 

Rod Gould

City Manager