AGENDA

 

CITY OF SANTA MONICA

 

REGULAR CITY COUNCIL MEETING AND SPECIAL JOIN MEETING OF THE CITY

 

COUNCIL AND THE REDEVELOPMENT SUCCESSOR AGENCY AGENDA

 

CITY HALL COUNCIL CHAMBERS - 1685 MAIN STREET

 

TUESDAY, SEPTEMBER 10, 2013

 

 

MEETING BEGINS AT 5:30 P.M.

 

RULES OF CONDUCT AT CITY COUNCIL MEETINGS 

 

 

CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL

 

(Please note that Agenda Items may be reordered during the Council meeting at the discretion of the City Council.)

 

1.   CLOSED SESSIONS:

 

1-A:     Public Employee Evaluation

            Title of Employee: City Clerk

 

1-B      Conference with Legal Counsel – Existing Litigation – Litigation has been initiated formally pursuant to Government Code Section 54956.9 (d)(1) – City of Santa Monica et al. v. California Department of Finance et al., Sacramento Superior Court Case Number 34-2013-80001383

 

1-C:     Conference with Legal Counsel – Anticipated Litigation:  Anticipate significant         exposure to litigation pursuant to Government Code Section 54956.9 (d)(2) – 1 case:  1)  Beach Encroachment  

 

The following is the order of business for items to be heard no earlier than 6:30 p.m.

 

3.  CONSENT CALENDAR:  (All items will be considered and approved in one motion unless removed by a Councilmember for discussion.)

 

 

3-A:     Approval of minutes of the August 13, August 14 and August 27, 2013 City Council meetings.

 

MINUTES

 

3-B:     Construction Contract for Airport Administration Fire Alarm – recommendation to authorize the City Manager to negotiate and execute a contract with Golden Phoenix Construction Company, Inc., in an amount not to exceed $182,683 for the Airport Administration Fire Alarm Upgrade Project, and authorize any necessary change orders.

 

STAFF REPORT

 

3-C:     Crosswalk Striping Materials and Installation – recommendation to authorize the City Manager to negotiate and execute a contract with Super Seal and Stripe, in an amount not to exceed $455,000 to continue crosswalk striping services at the same prices under Bid #F4034; and award a sole source purchase order to Flint Trading, Inc., in the amount of $105,600 for the purchase of pre-formed thermoplastic materials resulting in a two year total purchase order amount not to exceed $193,000.

 

STAFF REPORT

 

3-D:     Measure V Citizens Oversight Committee Name Change – recommendation to adopt a resolution changing the name of the Citizens Oversight Committee Established Pursuant To Section 7.64.080 of the Santa Monica Municipal Code to The Clean Beaches and Ocean Parcel Tax Citizens Oversight Committee.

 

STAFF REPORT

 

3-E:     Purchase of General Electric LED Signal Products – recommendation to award a sole source purchase order to JAM Services, Inc., in an amount not to exceed $60,000 for the purchase of General Electric signal products, with four one-year renewal options for a total amount not to exceed $300,000 over a five-year period, with future year funding contingent on Council budget approval.

 

STAFF REPORT

 

3-F:     Second Amendment to 2009 Urban Area Security Initiative (UASI) Grant – recommendation to authorize the City Manager to accept a grant from The Department of Homeland Security in the amount of $99,378; execute a second amendment to the 2009 UASI grant in the amount of $149,378 and execute related agreements to purchase equipment and training that supports regional homeland security goals; and appropriate budget increases and authorize budget changes.

 

STAFF REPORT

 

3-G:     Fleet Management Purchase Orders for with Multiple Renewal Option Years Exceeding $100,000 recommendation that the City Council extend renewal options and authorize the issuance of new purchase orders for the list of Fleet Management’s vendors whose cumulative authorized purchase amount would exceed $100,000 in fiscal year 2013-14; the total cumulative amount of the purchase orders would not exceed $555,863.

 

STAFF REPORT

 

3-H:     Award Construction Contract for the Hotchkiss and Marine Park Restroom Renovation Project recommendation to authorize the City Manager to negotiate and execute a contract with G2K Construction, Inc., in an amount not to exceed $532,400 for the Hotchkiss and Marine Park Public Restroom Renovation Project, and authorize any necessary change orders.

 

STAFF REPORT

 

3-I:       New License Agreement for Rooftop Space at 100 Wilshire Boulevard for Public Safety Radio Communication System Infrastructure recommendation to authorize the City Manager to negotiate and execute a new License Agreement with Douglas Emmett 1998, LLC, in an amount not to exceed $263,750, for lease of rooftop space at 100 Wilshire Boulevard for a five year term.

 

STAFF REPORT

 

3-J:      Approval of Design Modification for Parking Structure 6 Alley Elevation – recommendation that the City Council approve the proposed design modifications for the Parking Structure 6 Alley Elevation.

 

STAFF REPORT

POWERPOINT PRESENTATION

 

SPECIAL JOINT MEETING OF THE CITY COUNCIL AND THE REDEVELOPMENT

SUCCESSOR AGENCY

 

ROLL CALL

 

3-K:     Recognized Obligation Payment Schedule: January 2014 through June 2014 and Administrative Budgets – recommendation that the City Council adopt a resolution approving the housing administrative budget for the period of January 2014 through June 2014; and serving as the Santa Monica Redevelopment Successor Agency, adopt resolutions approving the Successor Agency’s Draft Recognized Obligation Payment Schedule and administrative budget for January 2014 through June 2014.

 

STAFF REPORT

 

ADJOURNMENT OF THE SPECIAL JOINT MEETING

 

7.  ORDINANCES:  (Public comment is permitted on ordinances for introduction and first reading.  No public discussion is permitted on ordinances for second reading and adoption.)

 

7-A:     Introduction and First Reading of an Ordinance to amend the Interim Zoning Ordinance No. 2428 (CCS) to Clarify that the Bergamot Area Plan Standards Apply When in Conflict with the Zoning Ordinance as specified and to Specify an Interim Use Permit Approval Process. (Introduced August 13, 2013, and revised September 10, 2013)   (May be heard with Item 8-A)

 

SUPPLEMENTAL STAFF REPORT

STAFF REPORT

 

7-B:     Introduction and First Reading of an Ordinance Amending the Sign Code to Allow the City and Schools Use of Animated Signs for Public Safety and School Purposes.

 

STAFF REPORT


8. STAFF ADMINISTRATIVE ITEMS:

 

8-A:     Adoption of the Bergamot Area Plan and Findings of Consistency with the LUCE EIR in Compliance with the California Environmental Quality Act (CEQA) – recommendation that that the City Council: 1) find that the adoption of the Bergamot Area Plan is within the scope and covered by the Land Use & Circulation Environmental Impact Report (LUCE EIR), in compliance with the requirements of the California Environmental Quality Act (CEQA); 2) adopt the Bergamot Area Plan pursuant to Municipal Code §9.04.20.18.040, per the attached Resolution; and, 3) direct staff to begin Phase I implementation measures, including negotiations of development agreements based on the adopted Plan and development of a proposal to establish a non-profit Transportation Management Association (TMA) for the Bergamot Plan area. (Continued from August 13, 2013, with additional information provided). (May be heard with Item 7-A)

 

SUPPLEMENTAL STAFF REPORT

STAFF REPORT

POWERPOINT PRESENTATION

 

9.  PUBLIC HEARINGS:

 

9-A:     Report on Water Quality and Public Health Goals recommendation that the City Council hold a public hearing, receive public comments on City of Santa Monica Water Quality Report Relative to the Public Health Goals, and accept the report; and affirm that the above recommended action related to the City’s 2013 report on water quality are exempt from review pursuant to the California Environmental Quality Act (CEQA) Guidelines Section 15061(b).

 

STAFF REPORT

 

13.  COUNCILMEMBER DISCUSSION ITEMS:

 

13-A:   Boards and Commissions Annual Appointments (continued from August 13, 2013)

Board/Commission

No. of Appts.

Term Ending

Convention and Visitors Bureau

1

6/30/2017

Disabilities Commission

(Position must be filled by a person with a self-identified disability)

1

6/30/2017

Landmarks Commission

1

6/30/2017

Personnel Board

1

6/30/2018

 

 

13-B: Request of Mayor Pro Tempore O'Day and Councilmembers Vazquez and Winterer that the Council allocate $5000 of contingency funds to the Church in Ocean Park, a 501(c)3 nonprofit, for its California Climate Change Exchange to produce several broad-based community forums on climate change, to disseminate information to individuals who want to address climate change and to match those individuals to nonprofits according to their specific interests and concerns.

 

MEMO


14.  PUBLIC INPUT:  (Public comment is permitted only on items not on the agenda that are within the subject matter jurisdiction of the City.  State law prohibits the City Council from taking any action on items not listed on the agenda, including issues raised under this agenda item.)

 

ADJOURNMENT.

 

Any documents produced by the City and distributed to a majority of the City Council regarding any item on this agenda will be made available at the City Clerk's Counter located at City Hall, 1685 Main Street, Santa Monica, and at the City’s public libraries during normal business hours.  Documents are also available at http://www.smgov.net/departments/clerk/agendas.aspx.

 

For a free subscription to City Council Agendas sign up at http://www01.smgov.net/win or call the City Clerk’s Office at (310) 458-8211.

 

Any member of the public unable to attend a meeting but wishing to comment on an item(s) listed on the agenda may submit written comments prior to the meeting by mailing them to: City Clerk, 1685 Main Street, Santa Monica, CA  90401.  Comments may also be e-mailed to:  clerk@smgov.net

 

Si desea comunicarse con alguien en español, llame a nuestra oficina al (310) 458-8211 y pida hablar con Esterlina Lugo.

 

City Hall and the Council Chamber is wheelchair accessible.  If you require any special disability related accommodations (i.e. sign language interpreting, access to an amplified sound system, etc.), please contact the City Clerk’s Office at (310) 458-8211 or TDD: (310) 917-6626 at least 3 days prior to the scheduled meeting.  This agenda is available in alternate format upon request by calling the City Clerk’s Office.

 

Parking is available in front of City Hall and on Olympic Drive and in the Civic Center Parking Structure (validation free).