CITY OF SANTA MONICA AGENDA

 

REGULAR CITY COUNCIL MEETING

 

CITY HALL COUNCIL CHAMBERS - 1685 MAIN STREET

 

TUESDAY, JUNE 11, 2013

 

 

MEETING BEGINS AT 5:30 P.M.

 

 

CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL

 

(Please note that Agenda Items may be reordered during the Council meeting at the discretion of the City Council.)

 

1.   CLOSED SESSIONS:

 

1-A:     Conference with Legal Counsel – Anticipated Litigation:  Anticipate significant exposure to litigation pursuant to Government Code Section 54956.9 (d)(2) – 2 cases

 

 

The following is the order of business for items to be heard no earlier than 6:30 p.m.

 

2.  SPECIAL AGENDA ITEMS:

 

2-A:     SaMoHi Plastic Bag Ban Study Commendation       

 

3.  CONSENT CALENDAR:  (All items will be considered and approved in one motion unless removed by a Councilmember for discussion.)

 

3-A:     Approval of minutes for the January 8 and 22, February 12,and 26, April 9, 23, and 30, May 28 and May 29, 2013 City Council meetings.

 

MINUTES

 

3-B:     Amendment to Agreement 9526 with Santa Monica Community College District– recommendation to authorize the City Manager to negotiate and execute a second modification to Professional Services Agreement No. 9526 (CCS), with Santa Monica Community College District in the amount of $167,772, to continue to broadcast regular City Council meetings, resulting in a four year amended agreement with a new total amount not to exceed $320,292.

 

STAFF REPORT

 

3-C:     Third Modification of Property Management Contract with RECS – recommendation to authorize the City Manager to negotiate and execute a third modification to Contract No. 9183, with Real Estate Consulting and Services, Inc. (RECS) in the amount of $916,850 to provide property management services at City-owned residential properties through June 2015, resulting in a two-year extension for a five-year amended contract with a total amount not to exceed $2,547,714.

 

STAFF REPORT

 

3-D:     Purchase of Radio Equipment – recommendation to authorize the City Manager to negotiate and execute a contract with Motorola, Inc. in an amount not to exceed $2,500,000 for the purchase of radio equipment and replacement parts over a five-year period.

 

STAFF REPORT

 

3-E:     Professional Services Agreement with Shaw/Yoder/Antwih, Inc. for State Representative and Lobbying Services – recommendation to authorize the City Manager to negotiate and execute a five-year Professional Services Agreement with Shaw/Yoder/Antwih, Inc. in an amount not to exceed $229,556 for state representative and lobbying services.

 

STAFF REPORT

 

3-F:     Professional Services Agreement with The Ferguson Group, LLC for Washington Representative/Lobbying Services – recommendation to authorize the City Manager to negotiate and execute a five-year Professional Services Agreement with The Ferguson Group, LLC in an amount not to exceed $216,000 for Federal representative and lobbying services.

 

STAFF REPORT

 

3-G:     Maintenance of Selectron IVR and IWR System – recommendation to authorize the City Manager to negotiate and execute a sole source contract with Selectron Technologies, in an amount not to exceed $89,060 over a five-year term for maintenance of the Selectron IVR and IWR systems.

 

STAFF REPORT

 

3-H:     Authorization to Continue with the Subscription Agreement for American Express Card Acceptance – recommendation to authorize the City Manager to continue to accept American Express cards under the current subscription agreement for American Express Card Acceptance with American Express Travel Related Services Company, through June 30, 2014 with an option to extend the agreement for an additional two years in an estimated amount of $240,000 per year.

 

STAFF REPORT

 

3-I:       Second Contract Modification with Avolve for ProjectDox Maintenance – recommendation to authorize the City Manager to negotiate and execute a second modification to Contract No. 9149 (CCS) with Avolve Software, in the amount of $77,868 for product maintenance and technical support services for the ProjectDox plan checking system, resulting in a five-year amended contract with a new total not to exceed $375,868.

 

STAFF REPORT

 

3-J:      Award Bid for Purchase of One Dodge 5500 Class 1 Aircraft Fire Fighting Vehicle – recommendation to award a purchase order in response to the Aircraft Rescue & Firefighting Apparatus bid for the purchase and delivery of one Dodge 5500 Class 1 Aircraft Fire Fighting Vehicle to Firetrucks Unlimited, in an amount not to exceed $96,022; and to authorize the transfer of title of four surplus fire apparatus to Firetrucks Unlimited for trade-in value.

 

STAFF REPORT

 

3-K:     Farmers Market Rules, Regulations and Policy Guide Update – recommendation to approve amendments to the Farmers Market Rules, Regulations and Policies.

 

STAFF REPORT

 

3-L:     Professional Services Agreement Modification for the Universally Accessible Playground Project – recommendation to authorize the City Manager to negotiate and execute a third modification to Professional Services Agreement No. 9388 (CCS) with Katherine Spitz Associates, Inc., in the amount of $33,759 to provide additional design and construction administration services for the Universally Accessible Playground, resulting in a new amended agreement amount not to exceed $160,919 over a one-year period, and authorize any necessary changes.

 

STAFF REPORT

 

3-M:    Award Bid for Purchase of Four CNG Front Loader Refuse Packer Units- recommendation to award Bid #4053 to Boerner Truck Center in the amount of $1,119,983 for the purchase and delivery of four CNG front loader refuse packer units.

 

STAFF REPORT

 

3-N:     Award Bid for Purchase of Three CNG Side Loader Refuse Packer Units – recommendation to award Bid #4056 to Boerner Truck Center in the amount of $826,888 for the purchase and delivery of three CNG side loader refuse packer units.

 

STAFF REPORT

 

3-O:     Lease Extension for Toyota RAV4 Electric Vehicles – recommendation to authorize the City Manager to award a sole source purchase order to Toyota Motor Credit Corporation, in an amount not to exceed $90,873 for a one-year lease extension to for 23 Toyota RAV4 electric vehicles and a one-year lease extension in the amount of $51,246 for 13 Toyota RAV4 electric vehicles, for a total amount not to exceed $142,119 over a two-year period.

 

STAFF REPORT

 

3-P:     Approval of Bikeway License Agreement with the Los Angeles County Metropolitan Transportation Authority – recommendation to authorize the City Manager to negotiate and execute a Bikeway License Agreement with the Los Angeles County Metropolitan Transportation Authority (Metro) as well as other ancillary agreements that may be necessary to carry out the Bikeway License Agreement; funds to maintain and operate the bikeway are estimated to be $100,000 per year and will be included in future annual operating budgets starting in FY 2015-17.  

 

STAFF REPORT

 

3-Q:      Housing Authority of the County of Los Angeles Scattered Sites Bonds – recommendation that Council conduct adopt resolutions required for the Housing Authority of the County of Los Angeles (HACLA) to secure ongoing financing for 41 affordable apartments that it owns and operates in Santa Monica, located at 1855 9th Street, 1450 14th Street, and 2006 20th Street (Properties); the proposed resolutions would consent to HACLA’s issuance of bonds in an amount not to exceed $8,000,000 and issuance or acquisition of mortgage loan(s) in connection with the Properties and authorize the City Manager to negotiate and execute a Cooperation Agreement between HACLA and the City of Santa Monica connection with Properties.

 

STAFF REPORT

 

7.  ORDINANCES:  (Public comment is permitted on ordinances for introduction and first reading.  No public discussion is permitted on ordinances for second reading and adoption.)

 

7-A:     Introduction and First Reading of an Ordinance repealing Santa Monica Municipal Code 7.18 Water Conservation – Plumbing Standards.

 

STAFF REPORT

 

7-B:     Introduction and First Reading of an Amendment to Interim Zoning Ordinance No. 2417 (CCS) to Extend the Interim Zoning Ordinance to February 28, 2014, and to Exempt Ground Floor Outdoor Dining on Private Property from a Floor Area Ratio Calculation in the Downtown District.

 

STAFF REPORT     POWERPOINT PRESENTATION

 

7-C:     Introduction and First Reading of an Ordinance amending Santa Monica Municipal Code Chapter 9.56, the City’s Affordable Housing Production Program (AHPP) Including Revising Affordable Housing Categories, Income-Eligibility Limits, Rent Limits, and Expanding AHPP Income Categories.

 

STAFF REPORT

 

8. STAFF ADMINISTRATIVE ITEMS:

 

8-A:     Options for the future of the Santa Monica Civic Auditorium – recommendation that the City Council: review and comment on an interim use plan for the Civic Auditorium; review and comment on options to manage and operate the Civic Auditorium, review and comment on strategies to generate revenue for the renovation and operation of the Civic Auditorium, review and comment on the concept of a Civic Auditorium as the hub of a Civic Center creative district and mixed-use cultural campus and preferred uses of the district; direct staff to proceed with a community process and associated market feasibility and economic analyzes and return to Council with recommendations for preferred uses and proposed modifications to the Civic Center Specific Plan as necessary; and authorize budget changes.

 

STAFF REPORT     POWERPOINT PRESENTATION

 

13.  COUNCILMEMBER DISCUSSION ITEMS:

 

13-A:   Appointment to one unscheduled vacancy on the Social Services Commission for a term ending on June 30, 2016.

 

13-B:   Request of Councilmember Davis that staff review the permitting process for 5K and 10K races in Santa Monica and consider adjusting permitted race frequencies.  In addition, staff should consider expanding notification practices to include nearby and affected residents and businesses that may not be directly on the race route. 

 

13-C:  Request of Councilmembers McKeown, Vazquez, and Winterer that the City Council direct staff, pending adoption of the new Downtown Specific Plan called for in the 2010 adopted Land Use and Circulation Element, to bring forward at this time for sites within downtown only those Development Agreement applications where the proposed heights are within the maximum allowed for downtown in the previous and therefore most recent applicable Land Use Element.

 

STAFF REPORT

 

13-D:  Recommendation to accept Phillip Tate’s resignation from the Personnel Board and authorize the City Clerk to publish the vacancy.

 

13-E:   Request of Councilmembers Davis and Winterer that the Crossroads School Development Agreement be brought before the City Council for decision at its meeting on June 25, 2013.  The reason for doing so is to allow the City Council to make a final decision on the proposed Development Agreement in a timely fashion that will allow Crossroads School to move forward with disruptive demolition and construction work during the summer when school is not in session. 

 

ITEM WITHDRAWN

 

14.  PUBLIC INPUT:  (Public comment is permitted only on items not on the agenda that are within the subject matter jurisdiction of the City.  State law prohibits the City Council from taking any action on items not listed on the agenda, including issues raised under this agenda item.)

 

ADJOURNMENT.

 

Any documents produced by the City and distributed to a majority of the City Council regarding any item on this agenda will be made available at the City Clerk's Counter located at City Hall, 1685 Main Street, Santa Monica, and at the City’s public libraries during normal business hours.  Documents are also available at http://www.smgov.net/departments/clerk/agendas.aspx.

 

For a free subscription to City Council Agendas sign up at http://www01.smgov.net/win or call the City Clerk’s Office at (310) 458-8211.

 

Any member of the public unable to attend a meeting but wishing to comment on an item(s) listed on the agenda may submit written comments prior to the meeting by mailing them to: City Clerk, 1685 Main Street, Santa Monica, CA  90401.  Comments may also be e-mailed to:  clerk@smgov.net

 

Si desea comunicarse con alguien en español, llame a nuestra oficina al (310) 458-8211 y pida hablar con Esterlina Lugo.

 

City Hall and the Council Chamber is wheelchair accessible.  If you require any special disability related accommodations (i.e. sign language interpreting, access to an amplified sound system, etc.), please contact the City Clerk’s Office at (310) 458-8211 or TDD: (310) 917-6626 at least 3 days prior to the scheduled meeting.  This agenda is available in alternate format upon request by calling the City Clerk’s Office.

 

Parking is available in front of City Hall and on Olympic Drive and in the Civic Center Parking Structure (validation free).