Description: bwwide-R

City Council Report

 

City Council Meeting: February 26, 2013

Agenda Item: 3-I

To:               Mayor and City Council

From:           Martin Pastucha, Director of Public Works

Subject:        Bid Award for the Purchase of Pool Chemicals for the Annenberg Community Beach House

 

 

Recommended Action

Staff recommends that the City Council award Bid# F4027 to Commercial Aquatic Services, a California-based company, in an amount not to exceed $30,250 to furnish and deliver chemicals for the pool at the Annenberg Community Beach House, with two additional one-year renewal options in the amount of $50,000, for a total amount not to exceed $130,250 over a three-year period, with future year funding contingent upon Council budget approval.

 

Executive Summary

The City purchases chemicals for City swimming pools on a regular basis to comply with State and county health laws and regulations.  In September 2012, the City solicited bids for the supply and delivery of pool chemicals for the Annenberg Community Beach House.  After reviewing the four bids received, staff recommends Commercial Aquatic Services as the best bidder for a total not-to-exceed amount of $130,250 over a three-year period.  

 

Discussion

State and County laws and regulations require that all public swimming pools maintain balanced water chemistry.  The regular delivery of chemicals designated for use in public swimming pools and the annual maintenance of the chemical storage tanks is required in order to comply with Los Angeles County Department of Public Health requirements. 

 

Vendor Selection

In September 2012, the City published Notices Inviting Bids to furnish and deliver pool chemicals as required by the Annenberg Community Beach House in accordance with City specifications.  The bid was posted on the City’s online bidding site and notices were advertised in the Santa Monica Daily Press in accordance with the City Charter and Municipal Code provisions.  Four bids were received and publicly opened on October 23, 2012 per Attachment A. 

 

Bids were evaluated based on competitive pricing, completeness of bid response, past experience, and the ability to provide maintenance services.  Commercial Aquatic Services was the lowest bidder and has provided pool chemicals for the City’s Swim Center with excellent maintenance service.  Based on these criteria, Commercial Aquatic Services is recommended as the best bidder to provide pool chemicals for the Annenberg Community Beach House in accordance with City specifications.

 

Financial Impacts & Budget Actions

The purchase order to be awarded to Commercial Aquatic Services, Inc. is $130,250.  Funds in the amount of $30,250 are available in the FY 2012-13 budget in division 24497; purchase order will be charged to account 24497.545010.  Budget authority for the two-year renewal option in the amount of $100,000 will be requested in the FY 2013-15 budget, subject to Council approval.

 

Prepared by:  Joyce Perez, Administrative Analyst – Beach House

 

 

Approved:

 

Forwarded to Council:

 

 

 

 

 

 

Martin Pastucha

Director of Public Works

 

Rod Gould

City Manager

 

 

Attachment: A – Bid Summary