CITY OF SANTA MONICA

 

REGULAR CITY COUNCIL MEETING AGENDA

 

CITY HALL COUNCIL CHAMBERS - 1685 MAIN STREET

 

TUESDAY, JANUARY 8, 2013

 

 

MEETING BEGINS AT 5:30 P.M.

 

 

 

CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL

 

(Please note that Agenda Items may be reordered during the Council meeting at the discretion of the City Council.)

 

1.   CLOSED SESSIONS:

 

1-A:    Conference with Legal Counsel – Existing Litigation:  Merrill Lynch Credit Corporation v. 26 Malibu LLC et al, Shahram Elyaszadeh, Wells Fargo Bank, SMS Financial LLC, Tony Nieman, City of Santa Monica, and International Fidelity Insurance Los Angeles Superior Court Case No. BC465820

 

1-B:    Conference with Legal Counsel - Anticipated Litigation:  Anticipate significant exposure to litigation pursuant to Government Code Section 54956.9(b) - 4 cases:  1)  Village Trailer Park  2)  2401 Beverly Avenue 3) 2 cases  

 

1-C:    Conference with Legal Counsel – Anticipated Litigation: Consideration of whether to initiate litigation pursuant to Government Code Section 54956.9 (c) – 2 cases

 

1-D:    Public Employee Evaluation.

          Title of Employees: City Attorney, City Manager

 


The following is the order of business for items to be heard no earlier than 6:30 p.m. 

 

3.  CONSENT CALENDAR:  (All items will be considered and approved in one motion unless removed by a Councilmember for discussion.)

 

3-A:    Authorization of Actions Related to Acceptance of Reprogrammed Funds for 2008 Urban Area Security Initiative (UASI) Homeland Security Grant – recommendation to authorize the City Manager to accept a grant awarded in the amount of $50,000 from the Department of Homeland Security UASI to be used to procure approximately 230 ADA Compliant emergency cots for the Area A cities (including Santa Monica, Beverly Hills, Culver City and West Hollywood), and authorize budget changes.

 

          STAFF REPORT

 

3-B:    Contract Modification for Deputy Inspection Services for Parking Structure 6 – recommendation to authorize the City Manager to negotiate and execute a first modification to Professional Services Agreement No. 9575 (CCS) in the amount of $82,500 with Willdan Geotechnical, to provide deputy inspection services during the demolition and rebuilding of Parking Structure 6. This will result in a two year amended agreement with a new total amount not to exceed $368,000.

 

          STAFF REPORT

 

3-C:    Award Bid for Asbestos and Hazardous Materials Abatement and Construction Demolition Services at Various City Facilities – recommendation to award Bid No. 4043 to Castlerock Environmental for asbestos and hazardous materials abatement and construction demolition services, in an amount not to exceed $50,000 for FY 2012-13, with two one-year renewal options in an amount not to exceed $150,000 over a three-year period.

 

          STAFF REPORT

 

3-D:    Contract for Arcadia Reservoir Roof Repair Project

 

          WITHDRAWN AT REQUEST OF STAFF

 

3-E:    Application for 2013 Call for Projects Grant Funds – recommendation to adopt a resolution authorizing seven applications for grant funds in the amount of $12,268,050 from Los Angeles County Metropolitan Transportation Authority 2013 Call for Projects, and authorize the City Manager to execute all necessary documents to apply for the grants and accept the grants, if awarded.

 

          STAFF REPORT

 

3-F:    Award Bid for Vehicle Electronic Equipment Service – recommendation to award Bid No. 4038 to Intercon Technologies, Inc. for the purchase of vehicle electronic equipment and service for a term of one year in the amount of $100,000 with two additional one-year renewal options for a total amount not to exceed $300,000 over a three-year period.

 

          STAFF REPORT

 

3-G:   Award Bid for Pressure Washer Solution – recommendation to award Bid No. 4040 to DeltaGreen for the purchase and delivery of pressure wash solution for a term of one year in the amount of $50,000 with two additional one-year renewal options for a total amount not to exceed $150,000 over a three-year period.

 

          STAFF REPORT

 

3-H:    Amend Contract to Automate Fuel System – recommendation to authorize the City Manager to negotiate and execute a first modification to Contract No. 9508 with Trapeze Inc., in the amount of $152,725 to provide vehicle identification and authentication modules, spare parts, training, and related parts and services to upgrade the existing fuel management system, resulting in a four-year amended contract with a new total amount not to exceed $837,904.

 

          STAFF REPORT

 

3-I:     Expo Light Rail Station Names within the City of Santa Monica – recommendation that City Council make a formal recommendation to the Metro Board to name the Expo light rail stations in Santa Monica as follows: Downtown Santa Monica; Colorado/17th Street/SMC; 26th Street/Bergamot; and, direct staff to work with the Exposition Construction Authority and Metro staff for adoption by the Metro Board.

 

          STAFF REPORT

 

3-J:    Execute a Water-Efficient Agreement with the U.S. EPA – recommendation to authorize the City Manager to negotiate and execute an agreement with the U.S. EPA to become a promotional partner in the EPA’s WaterSense program.

          STAFF REPORT

 

3-K:    Cost-sharing Monitoring Plans for the Ballona Creek Watershed Bacterial, Metals and Toxics Total Maximum Daily Loads – recommendation to authorize the City Manager to negotiate and execute two Memorandums of Understanding with the City of Los Angeles to implement cost-share monitoring plans to comply with the Los Angeles Regional Water Quality Control Board’s Bacterial, and Metals and Toxics Total Maximum Daily Loads requirements for the Ballona Creek Watershed.

 

          STAFF REPORT

 

3-L:    Authorize City’s Membership in the US Conference of Mayors – recommendation to authorize the City Manager to authorize City’s membership in the US Conference of Mayors for an amount not to exceed $2,634 for the remainder of FY 12-13.

 

          STAFF REPORT


5.  CONTINUED ITEMS:

 

5-A:    Development Agreement Application Processing Procedures and Consideration of Policy Related to Average and Minimum Unit Sizes in Mixed-Use Residential Developments – – recommendation that the City Council affirm shifting the responsibility for hosting the initial Development Agreement project community meeting from City staff to the project applicant and direct staff to provide applicant with guidelines to ensure meetings are consistent with City practice, affirm revising the float up process as follows: a. projects requiring an Environmental Impact Report: replace Planning Commission (PC) float up with a combined float up meeting of PC and four members of the Architectural Review Board (ARB); and b. projects exempt from the California Environmental Quality Act: add a float up with a combined meeting of PC and four members of the ARB, direct staff to develop possible approaches to prioritizing projects that meet certain criteria and return to Council at a future date, and direct staff to negotiate applications for mixed-use housing projects with the goal of achieving the recommended average unit size of 900 square feet gross floor area and minimum unit sizes consistent with the City’s Affordable Housing Production Program. (Continued from December 11, 2012)

 

          STAFF REPORT

 

 

8. STAFF ADMINISTRATIVE ITEMS:

 

8-A:    Discontinue On-Going Funding to the Pico Youth and Family Center (PYFC), a Grantee of the Human Services Grants Program (HSGP) through the Expiration of the “Last Chance Agreement” with Social and Environmental Entrepreneurs (SEE) – recommendation that the City Council discontinue on-going funding of PYFC, a grantee of the Human Services Grants Program through the expiration of the “Last Chance Agreement” with SEE; and authorize the City Manager to negotiate and execute a modification to Contract No. 9605 in an amount not to exceed $78,805 with SEE to close-out outstanding financial and reporting obligations including compensation (up to three months) for PYFC staff.

 

          STAFF REPORT

          SUPPLEMENTAL INFORMATION

 

13.  COUNCILMEMBER DISCUSSION ITEMS:

 

13-A:  Appointment to one unscheduled vacancy on the Architectural Review Board for a term ending on June 30, 2016.

 

          STAFF REPORT

 

13-B:  Request of Councilmembers McKeown, Vazquez, and Winterer that staff provide information, options, and recommendations regarding the impacts on Santa Monica's various sustainability goals of recent state and SCAG actions on CEQA rules for transit-oriented development, including but not limited to land use discretion, availability of information to assess project impacts on traffic, mobility, and air quality, and protection and retention of existing affordable housing stock.

 

          STAFF REPORT

 

13-C:  Request of Mayor Pam O’Connor to appoint Councilmember Kevin McKeown as Governing Board Representative to the Westside Cities Council of Governments (COG) and designate an Alternate Governing Board Representative. The Joint Powers Authority and By-laws require each City Council to designate one of its Councilmembers as a Governing Board Representative and one Councilmember as an Alternate Governing Board Representative.

 

STAFF REPORT

 

13-D:   Request of Councilmembers Davis and Winterer that staff draft for the next Council meeting both a regular ordinance and an emergency ordinance effective 1/8/13 to eliminate administrative approvals of

housing projects of 50 or fewer units providing 100% moderate income units and instead allow for administrative approval of projects of 50 or fewer units with a maximum of 75% of the units restricted to moderate income households and the remainder restricted to low income, very low income or extremely low income households.

 

            STAFF REPORT

 

13-E:  Request of Councilmembers Holbrook and Winterer that staff report as soon as possible on implementation of LUCE strategies for reducing traffic and enhancing circulation.

 

          STAFF REPORT

 

         

14.  PUBLIC INPUT:  (Public comment is permitted only on items not on the agenda that are within the subject matter jurisdiction of the City.  State law prohibits the City Council from taking any action on items not listed on the agenda, including issues raised under this agenda item.)

 

ADJOURNMENT.

 

Any documents produced by the City and distributed to a majority of the City Council regarding any item on this agenda will be made available at the City Clerk's Counter located at City Hall, 1685 Main Street, Santa Monica, and at the City’s public libraries during normal business hours.  Documents are also available at http://www.smgov.net/departments/clerk/agendas.aspx.

 

For a free subscription to City Council Agendas sign up at http://www01.smgov.net/win or call the City Clerk’s Office at (310) 458-8211.

 

Any member of the public unable to attend a meeting but wishing to comment on an item(s) listed on the agenda may submit written comments prior to the meeting by mailing them to: City Clerk, 1685 Main Street, Santa Monica, CA  90401.  Comments may also be e-mailed to:  clerk@smgov.net

 

Si desea comunicarse con alguien en español, llame a nuestra oficina al (310) 458-8211 y pida hablar con Esterlina Lugo.

 


City Hall and the Council Chamber is wheelchair accessible.  If you require any special disability related accommodations (i.e. sign language interpreting, access to an amplified sound system, etc.), please contact the City Clerk’s Office at (310) 458-8211 or TDD: (310) 917-6626 at least 3 days prior to the scheduled meeting.  This agenda is available in alternate format upon request by calling the City Clerk’s Office.

 

Parking is available in front of City Hall and on Olympic Drive and in the Civic Center Parking Structure (validation free).