City Council Meeting: September 11, 2012
Agenda Item: 3-M
To: Mayor and City Council
From: Martin Pastucha, Director of Public Works
Subject: Bid Award for the Purchase of Electrical and Street Lighting Supplies
Staff recommends that the City Council award Bid #4002 for the purchase of electrical and street lighting supplies to One Source Distributors, a California-based company, in an amount not to exceed $300,000 for FY 2012-13, with two one-year options to renew, for a total not to exceed amount of $950,000 over a three-year period.
Staff completes approximately 2,800 work orders per year including repair of street lights and poles, support for facility remodels, and maintenance of lighting fixtures/bulbs, outlets, hand dryers and other electrical equipment at various City locations. In FY 2011-12, staff purchased a variety of electrical and street lighting supplies for approximately $320,000. Of this amount, approximately $100,000 was spent on electrical supplies previously available from the Warehouse which is now closed. Due to the variety and quantity of electrical and street lighting products needed, staff asked vendors to quote fifteen of the most commonly ordered products based on historical purchases to evaluate pricing and product selection.
In June 2012, the City published Notices Inviting Bids to provide electrical and street lighting supplies. The bid was posted on the City’s online bidding site and notices were advertised in the Santa Monica Daily Press in accordance with City Charter and Municipal Code provisions. Five bids were received and publicly opened on June 14, 2012 per Attachment A. Bids were evaluated on price, product availability and quality, and compliance with City specifications. One Source Distributors is recommended as the best bidder as they were the lowest price bidder that is able to meet all of the specifications.