City Council Meeting: September 11, 2012
Agenda Item: 3-K
To: Mayor and City Council
From: Martin Pastucha, Director of Public Works
Subject: Bid Award for Deck Board Replacement and Nail Patrol Services at the Santa Monica Pier
Staff recommends that the City Council award Bid #4004 for deck board replacement and monthly nail patrol services at the Santa Monica Pier to John S. Meek Company, a California-based company, in an amount not to exceed $68,400 for FY 2012-13, with two one-year renewal options and a total not to exceed amount of $238,400 for a three-year period.
The City replaces a minimum of 20 wooden deck boards per month at the Pier to maintain the structure against damage caused by vehicles, the elements, and general usage of the Pier. The contractor provides equipment and labor to pull up, replace, and cut up old deck boards for disposal. In addition, nail patrols covering all Pier wooden deck surfaces are performed monthly to eliminate any trip hazards from nails that rise due to vehicles and Pier movements that may cause deck boards to dislodge. An interim blanket purchase order has been awarded to John S. Meek Company for services from July through September 2012 to maintain the integrity of the Pier structure to ensure the safety of the public, Pier vendors, and City staff.
In June 2012 the City published Notices Inviting Bids to provide deck board replacement and monthly nail patrol services at the Pier. The bid was posted on the City’s online bidding site and notices were advertised in the Santa Monica Daily Press in accordance with the City Charter and Municipal Code provisions. Four bids were received and publicly opened on June 19, 2012, per Attachment A. Bids were evaluated on price, vendor qualifications, experience, and compliance with City specifications. Based on these criteria, staff recommends John S. Meek Company as the best bidder to provide deck board replacement and monthly nail patrol services at the Pier in accordance with City specifications. Although John S. Meek Company was not the lowest bidder based on the estimated annual cost, its 17 years of experience in marine construction and maintenance of municipal piers including satisfactory performance of deck board replacements and pile repairs at the Santa Monica Pier makes them the best bidder.
Financial Impacts & Budget Actions