City Council Meeting: September 11, 2012

Agenda Item:  3-J

To:                   Mayor and City Council 

From:              Martin Pastucha, Director of Public Works

Subject:          Bid Award for Graffiti Removal and Painting Services at the Santa Monica Pier

 

 

Recommended Action

Staff recommends that the City Council award Bid #4003 for graffiti removal and painting services at the Santa Monica Pier to Parrot Painting, a California-based company, in an amount not to exceed $40,000 for FY 2012-13, with two one-year renewal options and a not to exceed amount of $130,000 for a three-year period.

 

Executive Summary

The City contracts out graffiti removal and painting services to maintain the appearance of the Santa Monica Pier (Pier) structure, buildings, and fixtures.  In June 2012 the City solicited bids for such services.  After reviewing all four bids received, staff recommends Parrot Painting as the best bidder to provide graffiti removal and painting services at the Pier for a total not to exceed amount of $130,000 for a three-year period.

 

Discussion

Staff coordinates the graffiti removal and painting contract to properly maintain the appearance of the Pier, which is one of the premier tourist attractions in Southern California.  The contractor removes graffiti from all areas of the Pier, focusing on restrooms, buildings, fishing decks, and other areas.  In addition, the contractor also assists Pier staff in painting buildings, light poles, railings, stairways and traffic striping.

 

Vendor Selection

In June 2012 the City published Notices Inviting Bids for graffiti removal and painting services at the Pier.  The bid was posted on the City’s online bidding site and notices were advertised in the Santa Monica Daily Press in accordance with the City Charter and Municipal Code provisions.  Four bids were received and publicly opened on July 3, 2012, per Attachment A.  Bids were evaluated on price, vendor qualifications and experience, and compliance with City specifications.  Based upon these criteria, Parrot Painting is recommended as the best bidder to provide graffiti removal and painting services at the Pier in accordance with City specifications.

 

Financial Impacts & Budget Actions

The purchase order to be awarded to Parrot Painting will not exceed $40,000.  Funds in the amount of $40,000 are included in the FY 2012-2013 budget in account 30455.555010.  Budget authority for subsequent years will be requested in each budget cycle for Council approval.  Future funding is contingent upon Council approval.

 

Prepared by:  Kevin Nagata, Administrative Analyst 

 

Approved:

 

Forwarded to Council:

 

 

 

 

 

 

Martin Pastucha

Director of Public Works

 

Rod Gould

City Manager

 

 

Attachments:   A – Bid Summary