City Council Meeting: September 11, 2012

Agenda Item: 3-B 

 

To:                   Mayor and City Council

From:              Martin Pastucha, Director of Public Works

Subject:          Big Blue Bus Administration Building Waterproofing Contract

 

 

Recommended Action

Staff recommends that the City Council:

1.    Authorize the City Manager to negotiate and execute a contract with Fortex Construction, a California-based company, in an amount not to exceed $172,590 (includes a 10% contingency) for building enclosure waterproofing, repair and replacement work at the Big Blue Bus administration building. 

2.    Authorize the Director of Public Works to issue any necessary change orders to complete additional work within budget authority.

 

Executive Summary

 

Various improvements have recently been made to the Big Blue Bus administration building, located at 1660 7th Street. The last phase of these improvements is waterproofing the building to prevent further water intrusion into the structure.  In June 2012, the City issued a Request for Bids for a waterproofing contractor to repair the water intrusion at the administration building.  After evaluating all three bids received, Fortex Construction is recommended as the best bidder with a contract amount not to exceed $172,590.

 

Background

Over the last couple of years, various improvements have been made to the Big Blue Bus administration building, located at 1660 7th Street.  These improvements were necessary to allow for better handling of service needs, operations and administration needs, as well as meeting Americans with Disabilities Act requirements.  The waterproofing of the structure is the final phase of the overall improvements at the Big Blue Bus administration building.

 

On January 24, 2011, the City hired DLR Group WWCOT to assess the water intrusion at the Big Blue Bus administration building.  Upon completing the assessment, it was determined that the existing weatherproofing systems had numerous deficiencies, especially the existing custom skylight and portions of the adjacent building envelope, resulting in the deterioration of the building enclosure system.  DLR Group WWCOT recommended hiring a waterproofing contractor to remove the built-up sealant and exterior framing components to allow for repair.  The framing and glazing also needs to be cleaned and verified for continued serviceability, then reinstalled or replaced as necessary to provide a water-tight installation of the building enclosure system.

 

Discussion

Contractor Selection

On June 28, 2012, the City published Notices Inviting Bids to repair the water intrusion at the Big Blue Bus administration building.  The bid was posted on the City’s on-line bidding site and notices were advertised in the Santa Monica Daily Press in accordance with City Charter and Municipal Code provisions. Over 750 vendors were notified and 27 prospective bidders made requests for bid documents.  Three bids were received and publicly opened on July 24, 2012 as follows: 

            Bidder                                                                        Base Bid

            Fortex Construction                                                 $156,900

            Magic Hammer Development Inc.                         $185,000

            Howard Ridley Co. Inc.                                           $278,700

 

The bids were evaluated based on qualifications, experience, and pricing.  Based on these criteria, Fortex Construction is recommended as the best bidder to complete the waterproofing, repair and replacement work at the Big Blue Bus administration building in accordance with City specifications. 

 

Fortex Construction recently completed projects for the City of Corona, City of Rancho Cucamonga, and Metropolitan Water District of Southern California.  References were contacted and respondents reported that the contractor performed well on their projects.  The California Contractors State License Board verified that contractor’s license is current and in good standing.

 

Financial Impacts & Budget Actions

The contract to be awarded to Fortex Construction is $172,590 (includes a 10% contingency).  Funds are available in the FY 2012-13 Capital Improvement Program Budget in account C410826.589000.

 

Prepared by:  Danny Welch, Architectural Associate

 

 

Approved:

 

Forwarded to Council:

 

 

 

 

 

 

Martin Pastucha

Director of Public Works

 

Rod Gould

City Manager