CITY
OF SANTA MONICA
REGULAR
CITY COUNCIL MEETING AGENDA AND
A
SPECIAL JOINT MEETING WITH THE PARKING AUTHORITY
AND
A SPECIAL MEETING OF THE REDEVELOPMENT AGENCY
AND
A SPECIAL JOINT MEETING WITH THE HOUSING AUTHORITY
CITY
HALL COUNCIL CHAMBERS - 1685 MAIN STREET
TUESDAY,
JANUARY 24, 2012
MEETING BEGINS AT
5:30 P.M.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
(Please note that Agenda Items may
be reordered during the Council meeting at the discretion of the City Council.)
1.
CLOSED SESSIONS:
1-A: Conference with Real Property Negotiator
Property:
2322 Michigan Avenue
City
Negotiator: Andy
Agle, Dir., Housing and Economic Dev.
Under Negotiation: Interest in Real
Property
Owner of
Record: RUUD, CHRIS
H TRUST ETAL
1-B: Conference with Legal Counsel – Existing Litigation: Turner
v. City of Santa Monica and Jose Aguilar, Los Angeles Superior Court Case
Number SC 111540.
1-C: Conference with Legal Counsel – Existing Litigation: Harriet
P. Epstein and Stanley H. Epstein v. City of Santa Monica; ACS State and Local
Solutions Inc. and Sheri E. Ross, Los Angeles Superior Court Case Number BS
132415.
1-D: Conference with Legal Counsel – Existing Litigation: Finley
v. City of Santa Monica, Los Angeles Superior Court Case Number BS 127077.
1-E: Conference with Legal Counsel – Existing Litigation: Re
Municipal Derivatives Antitrust Litigation, United States District Court,
Southern District of New York, Case No. 08 Civ. 2516 (VM) GWG)
1-F: Conference with Legal Counsel –
Anticipated Litigation: Anticipate significant exposure to litigation pursuant
to Government Code Section 54956.9(b) – 1 case.
The following is the order of business
for items to be heard no earlier than 6:30 p.m.
3.
CONSENT CALENDAR:
(All items will be considered and approved in one motion unless removed
by a Councilmember for discussion.)
3-A: Windward School Well Relocation Agreement – recommendation to authorize the City Manager to
negotiate and execute an agreement with Windward School to define the terms,
conditions, performance specifications, payment, and other considerations for
the relocation of existing well CH-15 at the Charnock
field, to modify the layout of the athletic field; and, execute an amendment to
Agreement No. 8892 (CCS) with Black and Veatch Construction, in the amount of
$1,421,417, to provide project management and construction services for the
well relocation project.
3-B: Purchase of Sulfuric Acid – recommendation to award Bid #3067 to
Univar USA, Inc. in the amount of $381,375 for the purchase and delivery of
Sulfuric Acid for use at the City’s Arcadia Water Treatment Plant, for a
one-year term.
3-C: Legal
services for assistance with labor and employment law – recommendation to
authorize the City Manager to negotiate and execute a contract with Liebert, Cassidy, and Whitmore, for a new not to exceed
amount of $300,000 for personnel-related legal services, from February 2012
through June 2013, with four one-year options to review.
3-D: Artwork
Fabrication Contract for Palisades Garden Walk – recommendation to
authorize the City Manager to negotiate and execute a professional services
agreement with Iñigo
Manglano-Ovalle, in an amount not to exceed $440,200 for
the fabrication of the artwork to be installed in Palisades Garden Walk.
3-E: Resolution
declaring the City’s intent to participate in the Institute of Local
Government’s Beacon Award Program.
3-F: Transit
Master traffic signal priority system enhancements – recommendation to
authorize the City Manager to negotiate and execute a sole source Professional
Services Agreement with Trapeze, Inc., in the amount of $400,273 to install and
configure Transit Master traffic signal priority system components on 56
transit vehicles.
3-G: Re-plastering
the Municipal Pools at the Santa Monica Swim Center – recommendation to
approve a modification to Purchase Order No. 329844-OP, with Sea-Clear Pools,
in an amount not to exceed, $16,350 for additional cost for the Municipal Pool
Re-plastering Project.
3-H: Big
Blue Bus Administration Building Improvements – recommendation to authorize
the City Manager to negotiate and execute a third modification to Contract No.
9260 (CCS) with Design Space Modular, in the amount of $27,577, for the
demobilization of temporary trailers which housed the Big Blue Bus staff during
the Administration Building construction, for a total contract amount of
$366,299; and authorize any necessary change orders within budget authority.
3-I: Transfer
Project Sponsorship of Expo Bike Path to the L.A. County Metropolitan
Transportation Authority (Metro) – recommendation to authorize the City
Manager to negotiate and execute a payment agreement to: transfer project
sponsorship of the Expo Bike Path project to the Los Angeles County MTA in the
amount of $2,018,650, including federal Transportation Enhancement Activities
funds authorized by Metro; and authorization for Metro to invoice the City for
a local match obligation in the amount of $672,000.
3-J: Beach
Restroom Facilities Replacement – recommendation to authorize the City
Manager to negotiate and execute a second modification to Contract No. 2236
(CCS) with Monarch Plumbing & Mechanical, in the amount of $21,952 for
additional work for the Beach Restroom Facilities Replacement Project, for a
total contract of $220,486; and authorize any necessary changes.
3-K: Resolution to Correct the Penalty Schedule Reference in the Taxicab
Rules and Regulations Penalty Structure and Schedule of Fines and Penalties for
Rule 204.
3-L: Expo Maintenance Facility Buffer Zone
Update –
recommendation to support the community’s preferred
use of the buffer site as open space/park; direct staff to issue a request for
proposals for design services for the buffer as open space/park; to continue
working with the community on buffer zone design; and to continue to work with
the Expo Construction Authority, Metro, and their consultant teams on the
design and construction of the Maintenance Facility to be a “good neighbor” to
the community.
3-M: Design-Build Contract for Civic Auditorium Remodel & Seismic
Upgrade –
to
authorize the City Manager to negotiate and execute a revision to Contract No. 9396 (CCS) with Morley Construction Company in
an amount not to exceed $51,944,432, including contingencies and
allowances, for the Civic Auditorium Remodel &
Seismic Upgrade; and appropriate budget increases.
3-N: GFI Farebox Parts and Service – recommendation to award Bid No. 3068 to
GFI Genfare, for
a total amount not to exceed $200,000, for the
purchase and service of GFI farebox parts and
components for a one-year term.
3-O: Guaranteed Maximum Price Amendment for Construction for Palisades
Garden Walk and Town Square Project – recommendation to authorize the City
Manager to negotiate and execute an amendment to Contract No. 9395 (CCS) with W.E. O’Neil Construction
Company in an amount not to exceed $47,014,773, including contingencies and
allowances, for construction services
for the Palisades Garden Walk and Town Square; and appropriate
the budget increases.
3-P: Real Estate and Economic Development Consulting Services –
recommendation to authorize
the City Manager to negotiate and execute a Professional Services Agreement
with Keyser Marston Associates in the amount of $80,000, and amend Contract No.
9113 (CCS), with Allan D. Kotin & Associates in
the amount of $70,000, for the purposes of providing professional real estate
and economic development advice and support to City staff.
3-Q: Expo Light Rail 3% Local Match and Betterment Funding Agreements -
recommendation to authorize the City
Manager to negotiate and execute an agreement with the Exposition Metro
Line Construction Authority for a lump
sum payment of $16,500,000 for the required 3% local match; authorize such
agreements, as may be appropriate, not-to-exceed $8,850,000 with the Exposition
Metro Line Construction Authority to perform engineering services and
construction of betterments at the Downtown/4th Street Station; make
related appropriations; and, revises funding source for previously authorized
betterments at the Memorial Park/17th Street and Bergamot/26th Street
Stations and preliminary engineering services at Downtown/4th Street
Station.
3-R: Modification to Contract for improving connections between the Downtown,
Expo Light Rail Station and Civic Center over the I-10 Freeway - recommendation to authorize the City
Manager to negotiate and execute a first modification to Contract No. 9167
(CCS) with AECOM, in the amount of $740,000 for improving connections between
the Downtown, Expo Light Rail Station and Civic Center over the I-10 freeway, for
a total contract not to exceed $1,723,112.
SPECIAL
JOINT MEETING OF THE CITY COUNCIL AND PARKING AUTHORITY:
ROLL CALL
3-S: Consulting services for financial planning and analysis,
and debt issuance activities –
recommendation to authorize the City Manager to execute a third modification to
Professional Services Agreement 8724 (CCS) with Public Resources Advisory Group
(PRAG) to increase contract amount by $150,000 for a total contract amount not
to exceed $650,000 for the five-year contract term.
ADJOURNMENT
OF SPECIAL MEETING
SPECIAL
MEETING OF THE REDEVELOPMENT AGENCY:
ROLL CALL
3-T: Redevelopment Agency Amended Enforceable
Obligation Payment Schedule - recommendation to adopt a resolution approving the Redevelopment Agency’s
amended Enforceable Obligation Payment Schedule.
ADJOURNMENT
OF SPECIAL MEETING
SPECIAL JOINT MEETING OF THE CITY
COUNCIL AND HOUSING AUTHORITY:
ROLL
CALL
3-U: Agreement to Perform Affordable Housing Operation –
recommendation to authorize the City Manager and Housing Authority Board Chair
to negotiate and execute an agreement (i) to transfer responsibility from the
City to the Housing Authority for affordable housing compliance monitoring,
inspections, waiting list management, enrollment, reporting, and related
activities; for affordable housing production and preservation activities; and
for implementation and continuing oversight of the Senior Homeless Prevention
and Rental Assistance Program to the Housing Authority; and (ii) to fund said
affordable housing responsibilities to be assumed by the Housing Authority by
assigning from the City to the Housing Authority the stream of affordable
housing payments required by Cooperation Agreement No. 8180 (CCS); an amount not
to exceed $20,282,771, and future payments pursuant to Cooperation Agreement No.
9267 (CCS); and housing set-aside funds as are available from the City.
ADJOURNMENT
OF SPECIAL MEETING
6.
ADMINISTRATIVE PROCEEDINGS:
6-A: Appeal
of the Landmarks Commission Designation of the Residence located at 2501 2nd
Street as a City Landmark – recommendation to deny the appeal and uphold
the decision of the Landmarks Commission to designate the subject building as a
City Landmark.
8. STAFF ADMINISTRATIVE ITEMS:
8-A: Annual
Development Agreement Compliance Review – recommendation to
review the status of Development Agreement compliance; and, determine good
faith compliance for those development agreements that are in compliance.
8-B: Declaration
of Commitment to Sustainable Rights – recommendation to adopt a resolution
to support the Move to Amend campaign’s call for an amendment to the U.S.
Constitution to abolish corporate personhood; adopt a resolution declaring the
city’s commitment to sustainable rights; and direct staff to formulate a
process for identifying the policy, process, and legal changes that would
protect the rights of people and natural communities consistent with the
resolution as part of the update to the Sustainable City Plan in 2012.
13.
COUNCILMEMBER DISCUSSION ITEMS:
13-A: Appointment to one unscheduled vacancy
on the Architectural Review Board for a term ending on June 30, 2012.
13-B: Recommendation to accept Eve
Brosnahan’s resignation from the Personnel Board and
to authorize the City Clerk to publish the vacancy.
13-C: Recommendation to accept Amy Anderson’s
resignation from the Housing Commission and to authorize the City Clerk to
publish the vacancy.
13-D: Request
by Councilmember Holbrook that the City Council direct staff to examine the
City’s current limitations of the use of on-site parking spaces to on-site
residents and to assess under what circumstances on-site parking spaces might
be made available to off-site users.
14. PUBLIC INPUT:
(Public comment is permitted only on items not on the agenda that are
within the subject matter jurisdiction of the City. State law prohibits the City Council from
taking any action on items not listed on the agenda, including issues raised
under this agenda item.)
ADJOURNMENT.
Any documents
produced by the City and distributed to a majority of the City Council
regarding any item on this agenda will be made available at the City Clerk's
Counter located at City Hall, 1685 Main Street, Santa Monica, and at the City’s
public libraries during normal business hours.
Documents are also available at http://www01.smgov.net/cityclerk/council/agendas.
For a free
subscription to City Council Agendas sign up at http://www01.smgov.net/win or call the
City Clerk’s Office at (310) 458-8211.
Any member of
the public unable to attend a meeting but wishing to comment on an item(s)
listed on the agenda may submit written comments prior to the meeting by
mailing them to: City Clerk,
Si desea
comunicarse con alguien en español, llame a nuestra oficina al (310) 458-8211 y
pida hablar con Maria Stewart.
City
Hall and the Council Chamber is wheelchair accessible. If you require any special disability related
accommodations (i.e. sign language interpreting, access to an amplified sound
system, etc.), please contact the City Clerk’s Office at (310) 458-8211 or TDD:
(310) 917-6626 at least 3 days prior to the scheduled meeting. This agenda is available in alternate format
upon request by calling the City Clerk’s Office.
Parking is available in front of
City Hall and on Olympic Drive and in the Civic Center Parking Structure
(validation free).