CITY OF SANTA MONICA

 

REGULAR CITY COUNCIL MEETING AGENDA AND

 

A SPECIAL JOINT MEETING WITH THE PARKING AUTHORITY

 

AND A SPECIAL MEETING OF THE REDEVELOPMENT AGENCY

 

AND A SPECIAL JOINT MEETING WITH THE HOUSING AUTHORITY

 

CITY HALL COUNCIL CHAMBERS - 1685 MAIN STREET

 

TUESDAY, JANUARY 24, 2012

 

 

MEETING BEGINS AT 5:30 P.M.

 

CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL

 

(Please note that Agenda Items may be reordered during the Council meeting at the discretion of the City Council.)

 

1.   CLOSED SESSIONS:

 

1-A:    Conference with Real Property Negotiator

           Property:                         2322 Michigan Avenue

           City Negotiator:              Andy Agle, Dir., Housing and Economic Dev.

           Under Negotiation:         Interest in Real Property

           Owner of Record:           RUUD, CHRIS H TRUST ETAL

 

1-B:    Conference with Legal Counsel – Existing Litigation: Turner v. City of Santa Monica and Jose Aguilar, Los Angeles Superior Court Case Number SC 111540.

 

1-C:    Conference with Legal Counsel – Existing Litigation: Harriet P. Epstein and Stanley H. Epstein v. City of Santa Monica; ACS State and Local Solutions Inc. and Sheri E. Ross, Los Angeles Superior Court Case Number BS 132415.

 

1-D:    Conference with Legal Counsel – Existing Litigation: Finley v. City of Santa Monica, Los Angeles Superior Court Case Number BS 127077.

 

1-E:    Conference with Legal Counsel – Existing Litigation: Re Municipal Derivatives Antitrust Litigation, United States District Court, Southern District of New York, Case No. 08 Civ. 2516 (VM) GWG)

1-F:    Conference with Legal Counsel – Anticipated Litigation: Anticipate significant exposure to litigation pursuant to Government Code Section 54956.9(b) – 1 case.

 

The following is the order of business for items to be heard no earlier than 6:30 p.m.  

 

 

3.  CONSENT CALENDAR:  (All items will be considered and approved in one motion unless removed by a Councilmember for discussion.)

 

3-A:    Windward School Well Relocation Agreement – recommendation to authorize the City Manager to negotiate and execute an agreement with Windward School to define the terms, conditions, performance specifications, payment, and other considerations for the relocation of existing well CH-15 at the Charnock field, to modify the layout of the athletic field; and, execute an amendment to Agreement No. 8892 (CCS) with Black and Veatch Construction, in the amount of $1,421,417, to provide project management and construction services for the well relocation project.

 

STAFF REPORT

 

3-B:    Purchase of Sulfuric Acid – recommendation to award Bid #3067 to Univar USA, Inc. in the amount of $381,375 for the purchase and delivery of Sulfuric Acid for use at the City’s Arcadia Water Treatment Plant, for a one-year term.

 

STAFF REPORT

 

3-C:    Legal services for assistance with labor and employment law – recommendation to authorize the City Manager to negotiate and execute a contract with Liebert, Cassidy, and Whitmore, for a new not to exceed amount of $300,000 for personnel-related legal services, from February 2012 through June 2013, with four one-year options to review.

 

STAFF REPORT

 

3-D:    Artwork Fabrication Contract for Palisades Garden Walk – recommendation to authorize the City Manager to negotiate and execute a professional services agreement with Iñigo Manglano-Ovalle, in an amount not to exceed $440,200 for the fabrication of the artwork to be installed in Palisades Garden Walk.

 

STAFF REPORT

 

3-E:    Resolution declaring the City’s intent to participate in the Institute of Local Government’s Beacon Award Program.

 

STAFF REPORT

 

3-F:    Transit Master traffic signal priority system enhancements – recommendation to authorize the City Manager to negotiate and execute a sole source Professional Services Agreement with Trapeze, Inc., in the amount of $400,273 to install and configure Transit Master traffic signal priority system components on 56 transit vehicles.

 

STAFF REPORT

 

3-G:   Re-plastering the Municipal Pools at the Santa Monica Swim Center – recommendation to approve a modification to Purchase Order No. 329844-OP, with Sea-Clear Pools, in an amount not to exceed, $16,350 for additional cost for the Municipal Pool Re-plastering Project.

 

STAFF REPORT

 

3-H:    Big Blue Bus Administration Building Improvements – recommendation to authorize the City Manager to negotiate and execute a third modification to Contract No. 9260 (CCS) with Design Space Modular, in the amount of $27,577, for the demobilization of temporary trailers which housed the Big Blue Bus staff during the Administration Building construction, for a total contract amount of $366,299; and authorize any necessary change orders within budget authority.

 

STAFF REPORT

 

3-I:     Transfer Project Sponsorship of Expo Bike Path to the L.A. County Metropolitan Transportation Authority (Metro) – recommendation to authorize the City Manager to negotiate and execute a payment agreement to: transfer project sponsorship of the Expo Bike Path project to the Los Angeles County MTA in the amount of $2,018,650, including federal Transportation Enhancement Activities funds authorized by Metro; and authorization for Metro to invoice the City for a local match obligation in the amount of $672,000.

 

STAFF REPORT

 

3-J:    Beach Restroom Facilities Replacement – recommendation to authorize the City Manager to negotiate and execute a second modification to Contract No. 2236 (CCS) with Monarch Plumbing & Mechanical, in the amount of $21,952 for additional work for the Beach Restroom Facilities Replacement Project, for a total contract of $220,486; and authorize any necessary changes.

 

STAFF REPORT

 

3-K:    Resolution to Correct the Penalty Schedule Reference in the Taxicab Rules and Regulations Penalty Structure and Schedule of Fines and Penalties for Rule 204.

 

STAFF REPORT

 

3-L:    Expo Maintenance Facility Buffer Zone Update – recommendation to support the community’s preferred use of the buffer site as open space/park; direct staff to issue a request for proposals for design services for the buffer as open space/park; to continue working with the community on buffer zone design; and to continue to work with the Expo Construction Authority, Metro, and their consultant teams on the design and construction of the Maintenance Facility to be a “good neighbor” to the community.

 

STAFF REPORT

 

3-M:   Design-Build Contract for Civic Auditorium Remodel & Seismic Upgradeto authorize the City Manager to negotiate and execute a revision to Contract No. 9396 (CCS) with Morley Construction Company in an amount not to exceed $51,944,432, including contingencies and allowances, for the Civic Auditorium Remodel & Seismic Upgrade; and appropriate budget increases.

 

STAFF REPORT

 

3-N:    GFI Farebox Parts and Service – recommendation to award Bid No. 3068 to GFI Genfare, for a total amount not to exceed $200,000, for the purchase and service of GFI farebox parts and components for a one-year term.

 

STAFF REPORT

 

3-O:   Guaranteed Maximum Price Amendment for Construction for Palisades Garden Walk and Town Square Project – recommendation to authorize the City Manager to negotiate and execute an amendment to Contract No. 9395 (CCS) with W.E. O’Neil Construction Company in an amount not to exceed $47,014,773, including contingencies and allowances, for construction services for the Palisades Garden Walk and Town Square; and appropriate the budget increases.

 

STAFF REPORT

 

3-P:    Real Estate and Economic Development Consulting Services – recommendation to authorize the City Manager to negotiate and execute a Professional Services Agreement with Keyser Marston Associates in the amount of $80,000, and amend Contract No. 9113 (CCS), with Allan D. Kotin & Associates in the amount of $70,000, for the purposes of providing professional real estate and economic development advice and support to City staff.

 

STAFF REPORT

 

3-Q:    Expo Light Rail 3% Local Match and Betterment Funding Agreements - recommendation to authorize the City Manager to negotiate and execute an agreement with the Exposition Metro Line Construction Authority for a lump sum payment of $16,500,000 for the required 3% local match; authorize such agreements, as may be appropriate, not-to-exceed $8,850,000 with the Exposition Metro Line Construction Authority to perform engineering services and construction of betterments at the Downtown/4th Street Station; make related appropriations; and, revises funding source for previously authorized betterments at the Memorial Park/17th Street and Bergamot/26th Street Stations and preliminary engineering services at Downtown/4th Street Station.

 

STAFF REPORT

 

3-R:    Modification to Contract for improving connections between the Downtown, Expo Light Rail Station and Civic Center over the I-10 Freeway - recommendation to authorize the City Manager to negotiate and execute a first modification to Contract No. 9167 (CCS) with AECOM, in the amount of $740,000 for improving connections between the Downtown, Expo Light Rail Station and Civic Center over the I-10 freeway, for a total contract not to exceed $1,723,112.

 

STAFF REPORT

 

SPECIAL JOINT MEETING OF THE CITY COUNCIL AND PARKING AUTHORITY:

ROLL CALL

 

3-S:    Consulting services for financial planning and analysis, and debt issuance activities – recommendation to authorize the City Manager to execute a third modification to Professional Services Agreement 8724 (CCS) with Public Resources Advisory Group (PRAG) to increase contract amount by $150,000 for a total contract amount not to exceed $650,000 for the five-year contract term.

 

STAFF REPORT

 

ADJOURNMENT OF SPECIAL MEETING

 

 

SPECIAL MEETING OF THE REDEVELOPMENT AGENCY:

ROLL CALL

 

3-T:    Redevelopment Agency Amended Enforceable Obligation Payment Schedule - recommendation to adopt a resolution approving the Redevelopment Agency’s amended Enforceable Obligation Payment Schedule.

 

STAFF REPORT

 

ADJOURNMENT OF SPECIAL MEETING

 

 

SPECIAL JOINT MEETING OF THE CITY COUNCIL AND HOUSING AUTHORITY:

ROLL CALL

 

3-U:    Agreement to Perform Affordable Housing Operation – recommendation to authorize the City Manager and Housing Authority Board Chair to negotiate and execute an agreement (i) to transfer responsibility from the City to the Housing Authority for affordable housing compliance monitoring, inspections, waiting list management, enrollment, reporting, and related activities; for affordable housing production and preservation activities; and for implementation and continuing oversight of the Senior Homeless Prevention and Rental Assistance Program to the Housing Authority; and (ii) to fund said affordable housing responsibilities to be assumed by the Housing Authority by assigning from  the City to the Housing Authority the stream of affordable housing payments required by Cooperation Agreement No. 8180 (CCS); an amount not to exceed $20,282,771, and future payments pursuant to Cooperation Agreement No. 9267 (CCS); and housing set-aside funds as are available from the City. 

 

STAFF REPORT

 

ADJOURNMENT OF SPECIAL MEETING

 

 

6.  ADMINISTRATIVE PROCEEDINGS:

 

6-A:    Appeal of the Landmarks Commission Designation of the Residence located at 2501 2nd Street as a City Landmark – recommendation to deny the appeal and uphold the decision of the Landmarks Commission to designate the subject building as a City Landmark.

 

STAFF REPORT

POWERPOINT PRESENTATION

 

 

8. STAFF ADMINISTRATIVE ITEMS:

 

8-A:    Annual Development Agreement Compliance Review – recommendation to review the status of Development Agreement compliance; and, determine good faith compliance for those development agreements that are in compliance.

 

STAFF REPORT

POWERPOINT PRESENTATION

 

8-B:    Declaration of Commitment to Sustainable Rights – recommendation to adopt a resolution to support the Move to Amend campaign’s call for an amendment to the U.S. Constitution to abolish corporate personhood; adopt a resolution declaring the city’s commitment to sustainable rights; and direct staff to formulate a process for identifying the policy, process, and legal changes that would protect the rights of people and natural communities consistent with the resolution as part of the update to the Sustainable City Plan in 2012.

 

STAFF REPORT

 

 

13.  COUNCILMEMBER DISCUSSION ITEMS:

 

13-A:  Appointment to one unscheduled vacancy on the Architectural Review Board for a term ending on June 30, 2012.

 

13-B:  Recommendation to accept Eve Brosnahan’s resignation from the Personnel Board and to authorize the City Clerk to publish the vacancy.

 

13-C:  Recommendation to accept Amy Anderson’s resignation from the Housing Commission and to authorize the City Clerk to publish the vacancy.

 

13-D:  Request by Councilmember Holbrook that the City Council direct staff to examine the City’s current limitations of the use of on-site parking spaces to on-site residents and to assess under what circumstances on-site parking spaces might be made available to off-site users.

 

14.  PUBLIC INPUT:  (Public comment is permitted only on items not on the agenda that are within the subject matter jurisdiction of the City.  State law prohibits the City Council from taking any action on items not listed on the agenda, including issues raised under this agenda item.)

 

ADJOURNMENT.

 

Any documents produced by the City and distributed to a majority of the City Council regarding any item on this agenda will be made available at the City Clerk's Counter located at City Hall, 1685 Main Street, Santa Monica, and at the City’s public libraries during normal business hours.  Documents are also available at http://www01.smgov.net/cityclerk/council/agendas.

 

For a free subscription to City Council Agendas sign up at http://www01.smgov.net/win or call the City Clerk’s Office at (310) 458-8211.

 

Any member of the public unable to attend a meeting but wishing to comment on an item(s) listed on the agenda may submit written comments prior to the meeting by mailing them to: City Clerk, 1685 Main Street, Santa Monica, CA  90401.  Comments may also be e-mailed to:  clerk@smgov.net

 

Si desea comunicarse con alguien en español, llame a nuestra oficina al (310) 458-8211 y pida hablar con Maria Stewart.

 

City Hall and the Council Chamber is wheelchair accessible.  If you require any special disability related accommodations (i.e. sign language interpreting, access to an amplified sound system, etc.), please contact the City Clerk’s Office at (310) 458-8211 or TDD: (310) 917-6626 at least 3 days prior to the scheduled meeting.  This agenda is available in alternate format upon request by calling the City Clerk’s Office.

 

Parking is available in front of City Hall and on Olympic Drive and in the Civic Center Parking Structure (validation free).