City Council Report
City Council Meeting: December 6, 2011
Agenda Item: 3-E
To: Mayor and City Council
From: Martin Pastucha, Director of Public Works
Subject: Professional Services Agreement for Phase II of Santa Monica Airport Visioning Process
Staff recommends that the City Council authorize the City Manager to negotiate and execute a professional services agreement with Moore Iacofano Goltsman, Inc. (MIG), a California-based company, in an amount not to exceed $148,280 to design, facilitate and manage Phase II of the Santa Monica Airport Visioning Process and train City staff on the facilitation process.
On October 4, 2011, Council directed staff to move forward with Phase II of the comprehensive three-phase public process regarding the future of the Santa Monica Airport Campus. Phase II will engage the public in an open and transparent dialogue through the use of community discussion groups to gather and record community comments and ideas in formulating, discussing, and prioritizing potential policies and actions in advance of Phase III. MIG is recommended for the design, facilitation and management of this Phase II process at a cost not to exceed $148,280. In addition, as a part of this agreement, MIG would provide training to City staff to assist with the facilitation of the community discussion groups, establishing a well-trained cohort of City facilitators, who would serve as a resource going forward.
The City has embarked on a rigorous three-phase public process regarding the future of the Santa Monica Airport Campus. On October 4, 2011, Council directed staff to move forward with Phase II as proposed. During this phase an extensive program of community discussion groups would be conducted from January to March 2012 at locations throughout the city to maximize accessibility. Staff recommends partnering with MIG, a planning, design, communications, and management firm, to lead the facilitation of the community discussion groups to engage the community in a dialogue about the future of the Santa Monica Airport. MIG has developed a unique facilitation model called “Meeting of the Minds” that blends social psychology with dynamic visualization to facilitate groups, manage conflict, and reach agreement on vision and direction.
Additionally, as part of a Citywide staff development effort, MIG would provide training of its specialized facilitator methods and techniques to 24 City staff members who would assist with the facilitation of the community discussion groups. These City staff members would gain hands-on experience and be able to apply their newly acquired skills to future projects to improve communication and problem solving. Staff would also have the opportunity to witness a complex community process unfold. At the conclusion of the community discussion groups, MIG and staff participants would debrief about the process.
The City Manager has exercised his authority to identify a firm that is uniquely qualified to assist the City with the crucial task of providing meaningful guidance on the Airport public process and its relationship to the community. MIG is recommended to undertake the comprehensive effort to design, facilitate, and manage the Phase II public engagement process. Since the early 1980s, MIG has focused on planning, designing, and sustaining environments that support human development. The firm embraces inclusivity and encourages community and stakeholder interaction as experienced on other City projects including the Land Use and Circulation Element (LUCE) process that recently concluded.
MIG designs and implements multi-leveled, well-documented involvement processes aimed at increasing public confidence in decision-making. With more than 25 years of expertise and experience, MIG’s community outreach process focuses on developing common objectives and providing a full range of successful strategies for achieving those objectives.
Financial Impacts & Budget Actions