City Council Meeting: June 14, 2011
Agenda Item: 3-W
To: Mayor and City Council
From: Scott Ferguson, Fire Chief
Subject: Ambulance Provider Contract Extension
Staff recommends that the City Council authorize the City Manager to negotiate and execute a fourth modification of an agreement to provide emergency ambulance and billing services for a term of six (6) months with Gerber Ambulance.
Staff recommends a fourth modification of agreement with Gerber Ambulance to extend the current contract from June 30, 2011 until December 31, 2011. Staff is in the process of preparing an RFP (Request for Proposal) for ambulance and billing services and anticipates making a recommendation for a provider of ambulance and billing services in August, 2011.
The current contract with Gerber Ambulance was approved in 2004, and expires June 30, 2011. An RFP for a three year contract is currently being disseminated to 16 licensed ambulance companies in Los Angeles County and placed on Planet Bids. In order to give the proposers sufficient time to prepare their bids, staff recommends that the current contract with Gerber Ambulance be extended until the bidding process is complete. The fourth modification of the agreement will give the City the option, at its sole discretion, to terminate the agreement upon five days written notice to Gerber that the City has entered into an agreement with a new contractor for the ambulance and billing services.
There is no immediate budget or financial impact related to this staff report; Gerber's compensation is based on a share of the fee received from the patient rather than a direct payment from the City. Anticipated revenue generated by fees collected by Gerber on behalf of the Santa Monica Fire Department has been included in the FY2011-2013 Proposed Budget in the amount of $1,259,911 for FY2011-12 and $1,291,409.