City Council Meeting:  June 14, 2011

Agenda Item: 3-T

To:               Mayor and City Council 

From:           Carol Swindell, Director of Finance

Subject:        Purchase of Safety Work Boots and Shoes

 

 

Recommended Action

Staff recommends that the City Council award Bid #3045 to Lehigh Outfitters, LLC, an Ohio-based company, to provide safety work boots and shoes and accessories through an onsite mobile shoe store for a three-year term, for a total amount of $260,000.

 

Executive Summary

Staff recommends award of bid to Lehigh Outfitters, LLC, to provide safety work boots and shoes and accessories through an onsite mobile shoe store at specified unit prices plus applicable sales tax.  The onsite mobile shoe store will be provided as required at various City locations.  The total expenditure for the three-year term is $260,000. 

 

Discussion

The City of Santa Monica supplies approved safety shoes and boots as necessary to employees who are required to wear safety shoes.  Cal-OSHA requires that employees who are exposed to foot injuries from electrical hazards, hot working conditions, corrosive conditions, wet surfaces, poisonous substances, falling objects, crushing, or penetrating objects be provided appropriate foot protection under General Industry Safety Orders Subchapter 7, Article 10, 3385.  Protective footwear for employees also must meet the requirements and specifications in American Society for Testing and Materials (ASTM) F 2412-05, Standard Test Methods for Foot Protection and ASTM F 2413-05.  In addition to steel-toed safety shoes, composite-toed safety shoes that are as protective and more comfortable to wear may be an option for some employees. 

 

 

Vendor Selection

In April 2011, the City published Notices Inviting Bids to furnish and deliver composite steel-toed and non-steel toed safety work boots and shoes and miscellaneous accessories as required in accordance with City specifications.  The bid was posted on the City’s on-line bidding site and notices were advertised in the Santa Monica Daily Press in accordance with City Charter and Municipal Code provisions.  Two bids were received and publicly opened on May 3, 2011 per Attachment A.  Bids were evaluated based on competitive pricing, the ability to meet specifications and provide a variety of quality products, delivery of services, and references.  Based on these criteria, Lehigh Outfitters, LLC is recommended as the best bidder.

 

Financial Impacts & Budget Actions

The amount of the purchase orders to be awarded to Lehigh Outfitters LLC for the three year term is $260,000.  Funds are included in the proposed FY 2011-13 budget submitted to Council for review and approval.   

 

Prepared by:  Kimberlie Nimori, Acting Purchasing Agent

 

 

Approved:

 

Forwarded to Council:

 

 

 

 

 

 

Carol Swindell

Director of Finance

 

Rod Gould

City Manager

 

 

Attachments:    Attachment A – Pricing