City Council Meeting: June 14, 2011

Agenda Item: 3-R

To:               Mayor and City Council

From:           Stephanie Negriff, Director of Transit Services

Subject:        Maintenance of Parts Cleaning Tanks



Recommended Action

Staff recommends that the City Council award Bid No 3043 to Ipax, a California-based company, for the maintenance of parts cleaning tanks for a three-year term, for a total amount of $160,000.


Executive Summary

Recommendation to award Bid #3043 to Ipax, for the maintenance of parts cleaning tanks at specified unit prices plus applicable sales tax through June 30, 2014.  Two additional one-year renewal options are available, subject to annual budget approval. The total expenditure for the three-year term is $160,000. 



The Big Blue Bus uses non-hazardous, water-based cleaning tanks to clean parts removed from buses being serviced. The cleaning of removed parts is critical for the rebuilding or repairing of bus components. Maintenance of the parts cleaning tanks will enable the Big Blue Bus to safely and effectively repair bus components and reduce the amount of time taken to perform a service or repair.  


Vendor Selection

In April 2011, the City published Notices Inviting Bids to provide maintenance on parts cleaning tanks as required by the Big Blue Bus in accordance with City specifications.  The bid was posted on the City’s on-line bidding site, Planet Bids, and notices were advertised in the Santa Monica Daily Press in accordance with City Charter and Municipal Code provisions.  One bid was received and publicly opened on April 28, 2011, per Attachment A.  Bids were evaluated based on cost of service and City’s history with vendor. Based on these criteria, Ipax is recommended as the best bidder.


Financial Impacts & Budget Actions

The purchase order amount to be awarded to Ipax for the three-year term is $160,000.  There is sufficient funding in the Department Supplies and Expense budget for FY 2011-13. Future funding for additional years will be requested in future years’ budgets and will be contingent upon Council approval.  All funds used for this purchase come from funding sources specifically dedicated for transit uses.


Prepared by:  Ralph Merced, Transit Maintenance Manager





Forwarded to Council:







Stephanie Negriff

Director of Transit Services


Rod Gould

City Manager



Attachments:    Attachment A – Pricing