City Council Meeting:  June 14, 2011

Agenda Item: 3-Q

To:               Mayor and City Council 

From:           Carol Swindell, Director of Finance

Subject:        Purchase of Plexiglas Window Guards

 

 

Recommended Action

Staff recommends that the City Council award Bid #3037 to Transit Products & Services, a California-based company, for the purchase and delivery of plexiglas window guards for a three-year term, for a total amount of $250,000.

 

Executive Summary

Staff recommends award of bid to Transit Products & Services for the purchase and delivery of plexiglas window guards protecting glass windows from graffiti at specified unit prices plus applicable sales tax.  The total expenditure for the three-year term is $250,000. 

 

Discussion

In an effort to avoid the cost of replacing expensive window glass that was damaged by unsightly and sometimes graphic graffiti, the window glass on the City’s transit buses are equipped with an inexpensive window liner that is easily replaced. The liners are made of a durable polycarbonate material that will not fade or crack. The purchase of the replacement window liners enables the Big Blue Bus to remove unsightly graffiti on a daily basis and provide a clean, comfortable environment to transit passengers that rely on transit services. 

 

Vendor Selection

In April 2011, the City published Notices Inviting Bids to provide plexiglas window guards as required by the Big Blue Bus in accordance with City specifications.  The bid was posted on the City’s on-line bidding site, and notices were advertised in the Santa Monica Daily Press in accordance with City Charter and Municipal Code provisions.  Three bids were received and publicly opened on April 21, 2011 per Attachment A.  Bids were evaluated based on transit references, transit experience and responsiveness.  Based on these criteria, Transit Products & Services is recommended as the best bidder.

 

Financial Impacts & Budget Actions

The purchase order amount to be awarded to Transit Products & Services, for the three-year term is $250,000. Funds are included in the FY 2011-13 proposed budget submitted for review and approval.  Funding for subsequent years will be requested in each biannual budget cycle for Council approval.

 

 

Prepared by:  Kellee Mac Donald, Senior Buyer

 

 

Approved:

 

Forwarded to Council:

 

 

 

 

 

 

Carol Swindell

Director of Finance

 

Rod Gould

City Manager

 

 

Attachments:    Attachment A – Pricing