CITY OF SANTA MONICA

 

REGULAR CITY COUNCIL MEETING AGENDA

 

CITY HALL COUNCIL CHAMBERS - 1685 MAIN STREET

 

TUESDAY, JUNE 14, 2011

 

MEETING BEGINS AT 5:30 P.M.

 

RULES OF CONDUCT AT COUNCIL MEETINGS

 

CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL

 

(Please note that Agenda Items may be reordered during the Council meeting at the discretion of the City Council.)

 

1.   CLOSED SESSIONS:

 

1-A:     Public Employee Evaluation.

            Title of Employee:  City Clerk

 

1-B:     Conference with Legal Counsel – Existing Litigation: City of Santa Monica v. Expedia Inc., et al., Los Angeles Superior Court Case Number SC 108568

 

1-C:     Conference with Real Property Negotiators.

                Property:              223 Broadway

                City Negotiator:  Andy Agle, Director of Housing and Economic Development

                Under Negotiation:        Lease Price and Terms

                Owner of Record:           Third Street Limited, a California Limited Partnership

 

The following is the order of business for items to be heard no earlier than 6:30 p.m., or as soon thereafter when Council returns from Closed Session. 

 

 

3.  CONSENT CALENDAR:  (All items will be considered and approved in one motion unless removed by a Councilmember for discussion.)

 

3-A:     Roof Replacement at Big Blue Bus Administration Building -  recommendation to authorize the City Manager to negotiate and execute a contract with Eberhard, in the amount of$156,262, to replace the roof at the Big Blue Bus administration building.

 

            STAFF REPORT

 

3-B:     Relocation and removal of trees; site demolition for Palisades Garden Walk & Town Square – recommendation to authorize the City Manager to negotiate and execute a contract with American Landscape, in the amount of $913,000, for tree relocation and removal and site demolition services for the project.

 

            STAFF REPORT

 

3-C:     Annenberg Community Beach House marketing services – recommendation to authorize the City Manager to negotiate and execute an amendment to Agreement No. 2141 with Hospitality Atelier, in the amount of $45,625 and a renewal option for $46,856, for a total of $162,356, for business development and marketing services for events at the Beach House.

 

            STAFF REPORT

 

3-D:     Management of Culver CityBus advertising sales program – recommend-dation to authorize the City Manager to negotiate and execute a two-year contract with three one-year options with the City of Culver City to manage the bus advertising sales program for Culver CityBus estimated to generate $105,000 in revenue the first year.

 

            STAFF REPORT

 

3-E:     BBB temporary trailer lease extension – recommendation to authorize the City Manager to negotiate and execute an amendment to existing lease with Design Space Modular, in the amount of $56,800 for a total of $309,800, to house BBB staff on-site in temporary trailers during construction of administrative building.

 

            STAFF REPORT

 

3-F:     Provision of liquefied natural gas to the Big Blue Bus – recommendation to award Bid No. 3024, and authorize the City Manager to negotiate and execute a contract with Clean Energy, in the amount of $12,500,000, for provision of fuel for a five-year term. 

 

            STAFF REPORT

 

3-G:     Pier Restoration Corporation amended Bylaws – recommendation to approve an amendment to the Pier Restoration Corporation Bylaws making minor modifications and removing an inconsistency with requirements of the Ralph M. Brown Act.

 

            STAFF REPORT

 

3-H:     LED Street lighting and Pier lighting retrofit project – recommendation to authorize the City Manager to negotiate and execute a contract with Republic Intelligent Transportation Services, in the amount of $912,378 for the project; authorize Director of Public Works to issue necessary change orders; and, approve the proposed budget changes

 

             WITHDRAWN

 

3-I:       State Homeland Security Grant Funds – recommendation to authorize the City Manager to accept a grant in the amount of $25,575, and to execute related agreements to fund certain purchases and training for the Fire Department in hazardous materials and urban search and rescue response. 

 

            STAFF REPORT

 

3-J:      Parking lot operation services -recommendation to authorize the City Manager to negotiate and execute an amendment to Contract No. 9050 with Central Parking System in the amount of $284,077 for a total of $11,940,931, to operate the Civic Auditorium Parking Lot, Mid-City parking Lots, parking Structure 10, and bike valets at Virginia Avenue Park and Main Street.

 

            STAFF REPORT

 

3-K:     Pay-on-Foot parking machines and transit passes integration for City parking facilities – recommendation to authorize an increase to Purchase Order No. 18310-OF with Sentry Control system Inc., in the amount of $50,000 for a total of $1,230,000, for additional work related to installation of pay-on-foot parking machines in the Civic Lot and Downtown parking structures

 

            STAFF REPORT

 

3-L:     BBB bus schedules printing services – recommendation to award Bid No. 3022 to Pacific Graphics for printing services, in the amount of $400,000 for a four-year term.

 

            STAFF REPORT

 

3-M:    Liquefied compressed natural gas fueling station maintenance – recommendation to award Bid No. 3023 to General Physics Corporation, in the amount of $560,235, to provide maintenance, repair, service and parts for the natural gas fueling station for a four-year period. 

 

            STAFF REPORT

 

3-N:     Big Blue Bus air conditioning repair services – recommendation to award Bid No. 3033 to Bus Systems Unlimited, in the amount of $450,000, for provision of air conditioning repair services for a three-year term. 

 

            STAFF REPORT

 

3-O:     Purchase of Big Blue Bus engine parts – recommendation to award Bid No. 3035 to Cummins Cal Pacific, for purchase and delivery of engine parts, in the amount of $900,000, for a three-year term. 

 

            STAFF REPORT

 

3-P:     Repair services to transit and fire vehicles – recommendation to award Bid No. 3036 to Grigsby’s Santa Monica Automotive, in the amount of $280,000, to provide repair services on transit and fire vehicles for a three-year term.

 

            STAFF REPORT

 

3-Q:     Purchase of Plexiglas window guards recommendation to award bid No. 3037 to Transit Products and Services, in the amount of $250,000, for a three-year term, for purchase and delivery of Plexiglas window guards for the Big Blue Bus.

 

            STAFF REPORT

 

3-R:     Maintenance of BBB cleaning tanks – recommendation to award Bid No. 3043 to Ipax, in the amount of $160,000, for maintenance of parts cleaning tanks for the Big Blue Bus for a three-year term.

 

            STAFF REPORT

 

3-S:     Methane fuel system services and repairs – recommendation to award Bid No. 3044 to FAB Diversified Services, in the amount of $1,200,000, to provide methane fuel systems service and repairs for a three-year term.

 

            STAFF REPORT

 

3-T:     Purchase of safety work boots and shoes – recommendation to award Bid No. 3045 to Lehigh Outfitters, in the amount of $260,000, to provide safety work boots and shoes and accessories for a three-year term.

 

            STAFF REPORT

 

3-U:     Downtown parking in-lieu fee study – recommendation to authorize the City manager to negotiate and execute an agreement with Nelson/Nygaard, in the amount of $75,000, to analyze and make recommendations of the Downtown Parking In-Lieu Fee Program; and approve the proposed appropriation and budget changes. 

 

            STAFF REPORT

 

3-V:     Affordable Housing wage and labor requirement monitoring services – recommendation to authorize the City Manager to negotiate and execute an amendment to Contract No. 9052 with Comprehensive Housing Services in the amount of $120,000 for a total of $295,000, for federal/state prevailing wage Section 3 compliance for affordable housing developments.

 

            STAFF REPORT

 

3-W:    Provision of ambulance services – recommendation to authorize the City Manager to negotiate and execute an amendment to existing contract with Gerber Ambulance for provision of ambulance and billing services.

 

            STAFF REPORT

 

3-X:     Airport Landing Fee Program management – recommendation to authorize the City Manager to negotiate and execute a contract with Vector Airport Solution, in an amount based on 21% of net receipts, not to exceed $400,000 during the four-year term, for data management, reports billing and collection services.

 

            STAFF REPORT

 

3-Y:     Recommendation to adopt resolution approving Final Tract Map No. 70399 for a 6-unit condominium project at 1518 11th Street.

 

            STAFF REPORT

 

3-Z:     Environmental assessment and remediation services – recommendation to authorize the City Manager to negotiate and execute an amendment to Contract 8914 (CCS) with ICF International, in the amount of $674,410 for a total of $2,404,293 for environmental assessment and remediation services for City projects.

 

            STAFF REPORT

 

3-AA:  Structural pest control services – recommendation to award Bid No. 3041 to Innovative Pest Management, in the amount of $300,000, to provide pest control services at City facilities for a three-year term.

 

            STAFF REPORT

 

3-BB:  Publishing of legal notices – recommendation to award a bid in the amount of $60,000, to the Santa Monica Daily Press, to publish the City’s legal notices for FY2011-12.

 

            STAFF REPORT

 

3-CC:  2009 Urban Area Security Initiative Grant Funds - recommendation to authorize the City Manager to accept a grant award in the amount of $304,608.00 from the 2009 Urban Area Security Initiative; and, approve the proposed budget changes.

 

            STAFF REPORT

 

3-DD:  Recommendation to appoint candidate to fill vacancy on the Expo Phase 2 Urban Design Committee.

 

            STAFF REPORT

 

3-EE:  Rejection of bid to purchase biodiesel fuel – recommendation to reject all bids received for Bid No. 3047 for purchase of biodiesel fuel; and, authorize an increase of $850,000, for a total amount of $2,650,131, to Bid No. 2984 made to General Petroleum Corporation, for the period July 1 through September 30, 2011 or until a formal bid is awarded. 

 

            STAFF REPORT

 

3-FF:   Taxicab Franchise credits and fees – recommendation to adopt a resolution granting a prorated credit to each franchisee towards future fees; and, a resolution revising the fee schedule for taxicab franchise fees.

 

            WITHDRAWN AT THE REQUEST OF STAFF

 

4.  STUDY SESSION:

 

4-A:     Update on the Bergamot Area Plan progress, community outreach and arts integration - recommendation to review work to date on the Area Plan and provide input on work completed and the next steps.

 

            STAFF REPORT

            SUPPLEMENTAL STAFF REPORT

 

7.  ORDINANCES:  (Public comment is permitted on ordinances for introduction and first reading.  No public discussion is permitted on ordinances for second reading and adoption.)

 

7-A:     Introduction and first reading of an ordinance approving an amendment to the Development Agreement between the City of Santa Monica, a municipal corporation and CA-Colorado Center, LLC, a California limited partnership.  (Yahoo Center Office Development, formerly known as Colorado Place Phase I and II.)  The Property Owner proposes a Fifth Amendment to the Development Agreement for the Yahoo Center Office Development, including revising the base parking ratio for office use on the site from the current requirement of one parking space per 322 square feet of office floor area to one parking space per 500 square feet of office floor area, authorizing the leasing of up to 1,053 existing surplus parking spaces to off-site parties consistent with existing practice, implementing a facility-wide Transportation Demand Management (TDM) Program, and updating current standard development agreement provisions.

 

            STAFF REPORT

            SUPPLEMENTAL STAFF REPORT

 

7-B:     Actions related to the City’s Affordable Housing Production Program (AHPP):  Introduction and first reading of an ordinance of the City of Santa Monica amending Municipal Code Section 9.56.070 to adjust the time to undertake a comprehensive study of affordable housing fees until July 1, 2015; recommendation to amend the AHPP Administrative Guidelines as proposed, including to revise the procedure for development of offsite affordable housing that satisfies a market-rate project’s affordable housing obligation to require that construction of offsite affordable housing occurs prior to or concurrently with the market rate housing, and to revise the guidelines regarding eligibility procedures for occupancy of affordable housing; adopt a resolution automatically adjusting the affordable housing unit base fee for new market-rate multifamily development pursuant to the Municipal Code based on changes in construction costs and land costs; adopt a resolution automatically adjusting affordable housing unit development cost pursuant to the Municipal Code based on changes in construction costs and land costs; and direct staff to prepare an ordinance implementing an annual fee for the monitoring of affordable housing created by the AHPP.

 

            STAFF REPORT

 

8. STAFF ADMINISTRATIVE ITEMS:

 

8-A:     Design development for Palisades Garden Walk and Town Square – recommendation to review and provide input on the design development plans for the projects; approve the recommended design direction; and, direct staff to move forward with construction documents, returning to regulatory commissions for additional refinements of specific elements as proposed. 

 

            STAFF REPORT

 

8-B:     Amendment to Civic Center Specific Plan related to Main Street Traffic Circle and Early Childhood Center; RAND Development Agreement fee transfers – recommendation to consider an addendum to the Civic Center Specific Plan EIR that analyzes the proposed amendments; approve the application and adopt two resolutions to (a) eliminate the Main Street Circle as a public improvement for Main Street and (b) modify provisions for the Early Childhood Center to eliminate the proposed surface parking lot at the southwest corner of 4th Street and Civic Center Drive, and allow a maximum floor area of 16,000 square feet for the facility; and, authorize the City Manager to execute a Transfer Agreement and Joint Escrow Instructions with RAND for the fee transfer to the City of three parcels located on RAND property that are essential to develop the “Living Street” and to provide subterranean garage and pedestrian access for the Civic Center Village Development, and to accept the fee transfers.

 

            STAFF REPORT

            SUPPLEMENTAL STAFF REPORT

 

8-C:     Tax-Exempt Bonds for Civic Center Affordable Housing – recommendation to hold a public hearing and adopt a resolution approving the issuance of multifamily housing revenue bonds by the California Statewide Communities Development Authority for the Belmar Apartments Project, to assist in the financing of 160 affordable housing units in the Civic Center Village, and authorizing execution of related documents. 

 

            STAFF REPORT

 

13.  COUNCILMEMBER DISCUSSION ITEMS:

 

13-A:   Request of Mayor Bloom and Councilmember O'Day that the City Council direct staff to review, analyze and return with recommendations addressing a request of the Task Force on the Environment to adopt a resolution on the subject of consumer and environmental protection related to the production and consumption of genetically engineered salmon.

 

13-B:   Appointment to one unscheduled vacancy on the Commission on the Status of Women for a term ending on June 30, 2012.

            (To be continued to a future meeting.)

 

13-C:  Appointment to one unscheduled vacancy on the Social Services Commission for a term ending on June 30, 2013.

 

13-D:  Request of Councilmember McKeown that the Council direct staff, in light of the recent World Health Organization classification of cell phone radiation as a possible carcinogenic hazard, to evaluate appropriate public protective measures, including the possibility of advocating with the state or federal government for  warning labels on cell phones at point of sale.

 

          INFORMATION

 

13-E:  Request of Councilmember Shriver that Council direct staff to place on a future Council agenda the Police Chief's response to the Office of Independent Review Report.

 

13-F:   Request to declare Gwynne Pugh’s seat on the Planning Commission vacant and direct the City Clerk to publish the vacancy.

 

13-G:  Request of Councilmember Shriver and Councilmember O’Day that the City file an amicus curiae brief in the pending litigation against the Veterans Administration regarding housing homeless veterans in empty buildings on the West Los Angeles campus.

 

14.  PUBLIC INPUT:  (Public comment is permitted only on items not on the agenda that are within the subject matter jurisdiction of the City.  State law prohibits the City Council from taking any action on items not listed on the agenda, including issues raised under this agenda item.)

 

ADJOURNMENT.

 

Any documents produced by the City and distributed to a majority of the City Council regarding any item on this agenda will be made available at the City Clerk's Counter located at City Hall, 1685 Main Street, Santa Monica, and at the City’s public libraries during normal business hours.  Documents are also available at http://www01.smgov.net/cityclerk/council/agendas.

 

For a free subscription to City Council Agendas sign up at http://www01.smgov.net/win or call the City Clerk’s Office at (310) 458-8211.

 

Any member of the public unable to attend a meeting but wishing to comment on an item(s) listed on the agenda may submit written comments prior to the meeting by mailing them to: City Clerk, 1685 Main Street, Santa Monica, CA  90401.  Comments may also be e-mailed to:  clerk@smgov.net

 

Si desea comunicarse con alguien en español, llame a nuestra oficina al (310) 458-8211 y pida hablar con Maria Stewart.

 

City Hall and the Council Chamber is wheelchair accessible.  If you require any special disability related accommodations (i.e. sign language interpreting, access to an amplified sound system, etc.), please contact the City Clerk’s Office at (310) 458-8211 or TDD: (310) 917-6626 at least 3 days prior to the scheduled meeting.  This agenda is available in alternate format upon request by calling the City Clerk’s Office.

 

Parking is available in front of City Hall and on Olympic Drive and in the Civic Center Parking Structure (validation free).