Item 6-F

Council Meeting: 2/25/97                     Santa Monica, CA

TO:       Mayor and City Council

FROM:     City Staff

SUBJECT:  Award of Contract for the 1996-97 Street Resurfacing
          Project to Damon Construction Company and
          Recommendation to Authorize the City Manager to
          Negotiate and Execute a Professional Services Contract
          with C.M.I. Engineering Consultants for Construction
          Management of the Street Work

INTRODUCTION 
This report recommends that the City Council award a contract to
construct street improvements at various locations within the
City to Damon Construction Company, the lowest bidder, in the
amount of $ 2,899,851.  Furthermore, staff recommends that the
City Council authorize the City Manager to negotiate and execute
a professional services contract with C.M.I. Engineering
Consultants, a construction management firm, for construction
management of the street work undertaken.  The negotiated fees
for this contract shall not exceed $ 200,000. 

Background 
Each fiscal year, the City Council authorizes the implementation
of street improvements identified by the Department of
Environmental and Public Works Management for the year including
street resurfacing, slurry sealing, and repairs to curbs,
gutters, curb ramps, bus pads, and sidewalks.  The priority
projects for the year are selected from among those streets that
rank high in the hierarchy of warranted street repairs outlined
in the "Pavement Management System" Report.  This report, 
required since 1989 to qualify for federal funding,  is updated
annually,  and ranks the condition of all streets, sidewalks,
curbs, and gutters in the City.  
During the annual on-site inspection of these priority locations,
staff  further evaluates  streets for type and schedule of repair
by age, surface and subsurface conditions, complaints received,
type of use (i.e., commercial, industrial or residential),
current traffic volume, and projected change of use or volume.

Financial considerations are also factored into the scheduling of
the street resurfacing projects.   Comprehensive resurfacing
projects requiring additional work on gutters and sidewalks are
more costly, limiting the number of locations that can be
addressed in one year.  Every effort is made to repair and
recycle existing pavement rather than unnecessarily incur the
expense of total pavement replacement.  Badly damaged streets are
resurfaced by heating and scoring the top 1 inch, adding oil to
rejuvenate the pavement and then adding 1 inch of new rubber-asphalt.  For streets with more limited traffic and/or where the
pavement is not as badly damaged, an asphalt slurry coating of
approximately 1/8" thickness is applied over the old pavement. 
This seals the cracks and prevents stormwater intrusion, and
smooths surface irregularities.  Sidewalks, curb ramps, bus pads,
curbs, gutters, driveways and parkway pavements in need of repair
are also replaced at the time of resurfacing or slurry sealing.


Historically, a portion of the street resurfacing was funded
through the formation of an assessment district which is
permitted by the Improvement Act of 1911.  Proposition 218,
recently adopted by California Voters, significantly changes the
procedures associated with the establishment of assessment
districts.   Specifically, Proposition 218 requires extensive
noticing and a majority vote by affected property owners actually
voting on the proposed assessment district (each vote weighted in
proportion to the amount of the assessment to be paid).   Staff
is currently investigating the new procedure and will attempt to
establish an assessment district using the new requirements.  

In order to expedite this project, the entire scope of work will
be awarded now.  However, the contractor will be authorized to
proceed with only the non-assessment portion of the work.  Staff
will not authorize the contractor to proceed with work contained
in the potential assessment district area until the assessment
district process has been completed in accordance with the
provisions of Proposition 218.  If the affected property owners
in the proposed assessment district approve the formation of the
district, the contractor will be authorized to proceed with the
assessment work and owners will be assessed the associated costs. 
If the affected property owners in the proposed assessment
district oppose the formation of the district, staff will
evaluate whether the affected work should proceed or be deferred
until full funding is identified.

This contract will include street resurfacing and reconstruction
of four downtown alleys; construction of ADA curb ramps at
various locations;  resurfacing of the water division parking lot
at the Santa Monica City Yard;  and the construction of  concrete
bus pads at various locations on transit routes.

Bid Package
The Notice Inviting Bids was published in The Outlook on January
3 and 4, 1997.  A Notice Inviting Bids, along with the plans and
specifications were also submitted to four (4) construction
journals, and were sent to six (6) women/minority business
enterprise (WMBE) associations.  Bidding packages were requested
by eight contractors.  The City Clerk's Office received seven
sealed bids, which were publicly opened and read aloud on January
21, 1997, by the Deputy City Clerk.    The base bid results were
as follows:

1.   Damon Construction Company              $ 2,899,851

2.   Excel Paving Company     $ 2,976,784

3.   Sequel Contractors, Inc.      $ 2,978,788

4.   Sully Miller Contracting Company   $ 3,037,823

5.   Los Angeles Engineering, Inc. $ 3,038,204

6.   Sylvia Construction, Inc.     $ 3,045,311

7.   Hillcrest Contracting    $ 3,177,871

The City Engineer's Estimate was $2,850,000 to $3,350,000

The lowest bidder, Damon Construction Company, supplied the City
with three references and all references reported that the
Contractor's work was satisfactory.  The State Contractors
License Board verified that the Contractor's license is current,
active, and in good standing.

The professional services construction management contract
includes inspection and management of the construction work
detailed above.  Requests for Proposals were sent to six (6)
firms.  The City received three (3)  replies which were scored by
a staff committee of three (3) engineers.  Three (3) firms were
interviewed by the same committee resulting in the selection of
C.M.I. Engineering Consultants.  They supplied the City with
three (3) references and all references reported that the
consultant's work was excellent.  

BUDGET/FINANCIAL IMPACT
CONSTRUCTION FUNDS REQUIRED, BASE BID
          Contract.................................. $ 2,899,851
          Contingency ..........,.................. .$   490,365
          TOTAL FUNDS REQUIRED...................... $ 3,390,216

                     CONSTRUCTION ACCOUNTS
                                
Account Number              Contract    Contingency    Total
                            Amount
01-770-402-20097-8905-99152 $1,884,916  $400,000       $2,284,916
(Street Res.)

20-770-402-20097-8905-99152 $500,000    $-             $500,000
(Street Res.)

01-770-402-20097-8905-99091 $250,000    $50,000        $300,000
(Sidewalk Rep.)     

25-770-402-20097-8905-99152 $91,304     $13,696        $105,000
(Street Res.)

20-770-402-20097-8905-99777 $86,956     $13,044        $100,000
(Bus Pads)

31-770-402-20097-8900-99152 $45,675     $6,825         $52,500
(Street Res.)

20-720-262-20097-8905-99417 $22,000     $3,000         $25,000
(Curb Cuts)

25-760-671-20093-8900-99344 $19,000     $3,800         $22,800
(Res. Water Yd.)            

Totals                      $2,899,851  $490,365       $3,390,216

For the professional services contract, costs will be based on an
hourly rate schedule with a total not to exceed $ 200,000.  Funds
are available in Account No. 01-770-402-20097-8905-99152.

RECOMMENDATION
Staff recommends that the City Council:
1.   Award a contract to perform the annual street improvement
     project and miscellaneous paving work to Damon Construction
     Company, the lowest responsible bidder, in the amount of $
     2,899,851; 
2.   Authorize the City Manager to negotiate and execute a
     professional services contract with C.M.I. Engineering
     Consultants  for construction management services for the
     street resurfacing work in an amount not to exceed $200,000;
     
3.   Authorize the City Engineer to issue any necessary change
     orders to complete additional work in conformance with the
     Administrative Instructions on change orders.

Attachment:    A - Streets to be Resurfaced

Prepared by:   Craig Perkins, Director of Environmental and
Public  Works Management 
          Anthony Antich, P.E., City Engineer
                                        
Attachment A
The following project sites are scheduled for FY 1996-97
improvements:
BASE BID STREETS TO BE RESURFACED:
Street Name            Limits

4th Street             Marine Street to South City Limits
4th Street             Hill Street to Ashland Avenue
6th Street             Montana Avenue to Wilshire Blvd.
6th Court           Wilshire Boulevard to Arizona Avenue
6th Court           Arizona Avenue to Santa Monica Blvd.
6th Court           Santa Monica Blvd. to Broadway
6th Court              Broadway to Colorado Avenue
7th Street             Ocean Park Blvd. to Raymond Avenue
10th Street            Michigan Avenue to Olympic Blvd.
12th Street            Michigan Avenue to Pico Blvd.
16th Street            Montana Avenue to Wilshire Blvd.
18th Street            Olympic Blvd. to Santa Monica Freeway
19th Street            Olympic Blvd. to 495' north
20th Street            Wilshire Blvd. To Arizona Avenue
21st Street            Olympic Blvd. to Michigan Avenue
21st Street            Marine Street to Navy Street
California Ave.        14th Street to 17th Street
Colorado Avenue        Stewart Street to Franklin Street
Euclid Street          Hill Street to Ashland Avenue
Franklin Street        Arizona Avenue to Colorado Avenue
Lipton Avenue       Stanford Street to Centinela Avenue
Marguerita Avenue      Ocean Avenue to 4th Street
Michigan Avenue        21st Street to Cloverfield Blvd.
Montana Avenue      26th Street to Stanford Street  
Ocean Avenue        San Vicente Blvd. To Arizona Avenue
Pacific Street      Ocean Avenue to Main Street
Strand Street       Ocean Avenue to Main Street 
Yale Street            Santa Monica Blvd. To Broadway 


BASE BID STREETS TO BE SLURRY SEALED:
                                 
Street Name            Limits

2nd Street             Ashland Avenue to South City Limits
3rd Street             Strand Street to Ocean Park Blvd.
6th Street             Marine Street to South City Limits
6th Street             Pico Blvd. to Ocean Park Blvd.
6th Street             Ocean Park Blvd. to Pier Avenue 
7th Street             Marine Street to South City Limits
7th Street             Grant Avenue to Kensington Street 
11th Street            Pico Blvd. to Pearl Street 
11th Street            Ocean Park Blvd. to Ozone Street 
14th Street            Pico Blvd. to    Ashland Avenue
16th Street            Pico Blvd. to Marine Street
Ashland Avenue      Neilson Way to 2nd Street
Ashland Avenue      14th Street to 16th Street 
Barnard Way         Ocean Park Blvd. to Neilson Way
Bay Street             Promenade to Ocean Avenue
Bay Street             Main Street to 4th Street
Beach Street        2nd Street to 3rd Street
Bentley Court       Marine Street to End
Beverly Avenue      Kensington Street to Ocean Park Blvd.
Bicknell Avenue        Promenade to Main Street
Cedar Street           11th Street to 14th Street 
Euclid Street          Pico Blvd. to Pearl Street 
Euclid Street          Ocean Park Blvd. to Hill Street 
Fraser Avenue       Barnard Way to Neilson Way
Frederick Avenue       Marine Street to South City Limits
Goldsmith Street       Marine Street to End
Grant Avenue        Lincoln Blvd. to 11th Street
Hart Avenue            Barnard Way to Neilson Way
Highland Avenue        Ocean Park Blvd. to South City Limits
Hollister Avenue       Main Street to 3rd Street
Hollister Avenue       Main Street to Ocean Avenue
Kensington Street      Beverly Avenue to Lincoln Blvd.
Linda Lane             Paula Drive to Marine Street 
Longfellow Street      Marine Street to End
Maple Street           Lincoln Blvd. To 14th Street 
Margaret Lane       Marine Street to End
Marine Street       4th Street to Highland Avenue
Marine Street       Main Street to 2nd Street
Marine Street       Highland Avenue to Lincoln Blvd.
Navy Street            Highland Avenue to Lincoln Blvd.
Oak Street             11th Street to 14th Street 
Ocean Park Blvd.       Barnard Way to Neilson Way
Ocean Avenue        Bicknell Avenue to Hollister Avenue
Ozone Avenue        Frederick Street to End
Pacific Street      Main Street to 4th Street
Pacific Street      Lincoln Blvd. to 11th Street
Paula Drive            Linda Lane to Marine Street
Pearl Street           Lincoln Blvd. to 11th Street
Pier Street            4th Street to 6th Street
Pier Avenue            Main Street to 2nd Street
Prospect Avenue        Marine Street to End
Raymond Street      7th Street to Lincoln Blvd.
Ruskin Street       Marine Street to End
Strand Street       Main Street to 4th Street
Wadsworth Avenue       Barnard Way to Neilson Way


CURB RAMP CONSTRUCTION
Various Locations

BUS PAD CONSTRUCTION
Various Locations