CITY OF SANTA MONICA
REGULAR CITY COUNCIL MEETING AGENDA
OF THE CITY COUNCIL
CITY HALL COUNCIL CHAMBERS - 1685 MAIN STREET
TUESDAY, SEPTEMBER 24, 2013
MEETING BEGINS AT 5:30 P.M.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
(Please note that Agenda Items may be reordered during the Council meeting at the discretion of the City Council.)
1. CLOSED SESSIONS:
1-A: Conference with Legal Counsel – Existing Litigation – Litigation has been initiated formally pursuant to Government Code Section 54956.9 (d)(1) – City of Santa Monica et al. v. California Department of Finance et al., Sacramento Superior Court Case Number 34-2013-80001383
1-B: Conference with Legal Counsel – Potential Litigation: Consideration of whether to initiate litigation pursuant to Government Code Section 54956.9 (d)(4) – 1 case
1-C: Conference with Real Property Negotiator:
Property: 1122 22nd Street
City Negotiator: Andy Agle, Dir. Housing and Economic Development
Under Negotiation: Sale of Real Property
Owner of Record: City of Santa Monica
The following is the order of business for items to be heard no earlier than 6:30 p.m.
3. CONSENT CALENDAR: (All items will be considered and approved in one motion unless removed by a Councilmember for discussion.)
3-A: Pilot Aircraft Retrofitting Program – recommendation to direct staff to proceed with implementation of a pilot program for retrofitting aircraft used in flight training with mufflers or other sound mitigation equipment; and, appropriate the budget changes.
3-B: Award Bid for Pool Maintenance and Repair Services – recommendation to award Bid No. 4094 to Commercial Aquatic Services, in an amount not to exceed $75,000 for FY 2013-14, for pool maintenance and repair services, with two one-year options to renew and a 5% increase in price for the third year, with a total amount not to exceed $228,750 over a three-year period.
3-C: Award Bid for Tile Contractor Services – recommendation to award Bid No. 4098 to M.C. Tile Co., in an amount not to exceed $75,000 for FY 2013-14, for tile contractor services, with two one-year options to renew at a 3% increase in price each year, for a total award amount of $232,000 over a three-year period,.
3-D: Agreement for implementation of Solar Santa Monica Program– recommendation to authorize the City Manager to negotiate and execute a Professional Services Agreement with EcoMotion, in an amount not to exceed $75,000 for implementation of the Solar Santa Monica program, with two additional one year renewal options in the amount of $75,000, for a total not to exceed $225,000 over a three year period.
3-E: Award Professional Services Agreement for Big Blue Bus-Expo Light Rail Service Integration Analysis – recommendation to authorize the City Manager to negotiate and execute a Professional Services Agreement with Nelson/Nygaard Consulting Associates, in an amount not to exceed $467,113 for the provision of project management, planning, data analysis, stakeholder engagement, and public outreach for the integration of Big Blue Bus (BBB) service with Expo Light Rail.
3-F: Mutual Assistance for Public Transit in Emergency Situations – recommendation to authorize the City Manager to enter into a reciprocal agreement for mutual assistance for public transportation services known as the California Transit Mutual Assistance Compact (TransMAC).
3-G: Modification to Agreement with for Environmental Screening Services at the Buffer Park – recommendation to authorize the City Manager to negotiate and execute a fourth modification to Professional Services Agreement No. 8914 (CCS) with ICF Consulting Services, LLC, in an amount not to exceed $51,049 to provide environmental screening services for the proposed Buffer Park located in the Olympic Well Field, resulting in a five-year agreement with a new total amount not to exceed $3,826,147; and, appropriate budget increase.
3-H: Modification to Agreement for Water and Wastewater Supervisory Control and Data Acquisition (SCADA) System Upgrade, Installation, and Maintenance – recommendation to authorize the City Manager to negotiate and execute a first modification to Professional Services Agreement No. 9246 (CCS) with Beavens Systems Inc., in the amount of $331,785 to provide additional upgrades, installation, software maintenance, and training on the Supervisory Control and Data Acquisition (SCADA) system for water and wastewater facilities, resulting in a five-year amended agreement with a new total amount not exceeding $1,137,573.
3-I: Maintenance Agreement for the Public Safety Facility Access Control System – recommendation to authorize the City Manager to negotiate and execute a sole source Maintenance Agreement with Deterministic Systems, Inc., in an amount not to exceed $300,000 for maintenance of the Public Safety Facility access control system for a five year term.
3-J: Maintenance Agreement for Big Blue Bus and Parking Meter Currency Counting Room Equipment – recommendation to award a sole-source blanket purchase orders to vendors: Money Systems Technology, in the amount of $7,500 per year for maintenance of two coin sorters/counters and conveyor belts used for currency counting operations, for a total amount of $15,000 over a two-year term; and, Richard’s Coin & Currency Counters, in the amount of $12,000 per year for maintenance of various equipment for currency counting operations, for a total amount of $24,000 over a two-year term.
3-K: Professional Services Agreement for Resident Survey on Future Development – recommendation to authorize the City Manager to negotiate and execute a Professional Services Agreement with Godbe Research, in an amount not to exceed $32,135 to conduct a resident opinion survey on future development related issues.
3-L: Charter for Compassion – recommendation that the City Council authorize the City Manager to sign the Charter for Compassion on behalf of the City of Santa Monica.
3-M: Agreement Amendment for Financial Feasibility Analysis Related to Proposed Parks and Affordable Housing Linkage Fees - recommendation that City Council authorize the City Manager to negotiate and execute a second modification to Professional Services Agreement No. 2585 with HR&A Advisors, Inc., in the amount of $40,120, to complete the financial feasibility analysis related to proposed Parks and Commercial Development/ Affordable Housing Linkage Fees, resulting in a two-year agreement with a new total amount not to exceed $97,995.
3-N: Lantana South Development Agreement 03-DEV-001 Neighborhood Traffic
Protection Program – recommendation that City Council: determine that no additional measures should be installed, and that no existing measures be removed within the Lantana South Neighborhood area; direct staff to refund the construction deposit to Lui2 LA Lantana, II, L.P., the owner of the Lantana South Development Agreement; and, appropriate budget increases and changes.
6-A: Appeal of Conditional Use Permit and Variance Approvals to Allow On-Site Sale of Alcohol and Off-Site Parking for a New Restaurant at 1519 Wilshire Boulevard – recommendation that the City Council deny the appeal and uphold the Planning Commission’s approval of Conditional Use Permit 12-012 and Variance 12-019 for a new restaurant at 1519 Wilshire Boulevard based on the draft findings and conditions of approval contained in the staff report.
7. ORDINANCES: (Public comment is permitted on ordinances for introduction and first reading. No public discussion is permitted on ordinances for second reading and adoption.)
7-A: Second reading and adoption of an Ordinance to amend the Interim Zoning Ordinance No. 2428 (CCS) to Clarify that the Bergamot Area Plan Standards Apply When in Conflict with the Zoning Ordinance as specified and to Specify an Interim Use Permit Approval Process. (Introduced September 10, 2013)
7-B: Second reading and adoption of an Ordinance Amending the Sign Code to Allow the City and Schools Use of Animated Signs for Public Safety and School Purposes. (Introduced September 10, 2013)
8. STAFF ADMINISTRATIVE ITEMS:
8-A: Bikesharing Implementation– recommendation that City Council: 1) direct staff to seek potential funding for the forecasted annual operating deficit for the bikeshare system through sponsorship with the option to pursue advertising revenue to the extent sponsorship revenue is infeasible or insufficient; 2) authorize the City Manager to accept a grant of $500,000 for the bikeshare system and to execute a grant funding agreement with the South Coast Air Quality Management District Mobile Source Air Pollution Reduction Committee; 3) appropriate the budget increase; 4) direct staff to continue to work with other Westside COG Cities and Metro to seek coordination of the bikeshare system across jurisdictions; 5) Review and comment on use of streets and sidewalks and other City property as bikeshare station locations, and 6) authorize staff to release a Request for Proposals to procure a system and contract operator consistent with Council direction.
8-B: Adoption of Big Blue Bus Service Design, Performance & Evaluation Guidelines – recommendation that the City Council adopt the Big Blue Bus Service Design, Performance and Evaluation Guidelines.
9. PUBLIC HEARINGS:
9-A: Big Blue Bus Fare Policy Update and Public Hearing– recommendation that City Council hold a public hearing in accordance with Federal Transportation Administration Circular 9030.1D and receive public comments regarding the recommendation to: Approve the elimination of the Big Blue Bus (BBB)local transfer to be implemented on January 1, 2014; Provide a modification to the BBB Fare Policy through the introduction of SmartCards for the payment of fares on BBB service; and, appropriate budget changes.
9-B: Big Blue Bus Service Change Recommendations Public Hearing– recommendation to hold a public hearing in accordance with Federal Transportation Administration Circular 9030.1D and receive public comments regarding the recommendation to: Approve the elimination of Route 11 in February 2014; and, approve the temporary truncation of Route 44, the Sunset Ride, by eliminating service to Santa Monica College’s Academy of Entertainment and Technology (AET) Campus.
11-A: Adopt a Resolution waiving past due Business License Taxes, Penalties and Related Fees – recommendation to adopt resolution waiving past due business license taxes, penalties and related fees for individuals or businesses operating residential rentals of three units or less and artists who create artwork on location at the Santa Monica Airport but do not sell the art on site, for all past fiscal years and years including the 2013-14 fiscal year.
13. COUNCILMEMBER DISCUSSION ITEMS:
13-A: Recommendation to accept Al Weintraub’s resignation from the Commission for the Senior Community and authorize the City Clerk to publish the vacancy.
13-B: Request of Councilmembers Winterer and Davis that the City Council use $10,000 in discretionary funds to sponsor the Westside Ballet of Santa Monica (a 503(c) non-profit organization) and its collaboration with the Santa Monica-Malibu Unified School District, Santa Monica College, and the Santa Monica Community Orchestra to produce The Nutcracker at The Broad Stage and to provide complimentary tickets to SMMUSD classes. This program will enhance the SMMUSD arts curriculum by providing students an opportunity to see a traditional, full-length ballet with a live orchestra here in Santa Monica. Students will have an opportunity to interact with both the dancers and the orchestra musicians. The amount of funding requested is less than 10% of the total cost of the program and associated curriculum and the additional funds will allow students from Title I schools (which have a large number of students that qualify for free or reduced lunch programs) to attend performances at no cost.
13-C: Request of Councilmember Vazquez that the Council allocate $15,000 in Council contingency funds to expand the City’s celebration of Dias de los Muertos this year. Last year the event was funded out of one-time department savings. This amount requested, approximately double the $7,700 budget of last year’s event, would allow the City to provide additional musicians and workshops as part of the City’s event at Woodlawn Cemetery and would also support expanded marketing and outreach for the many other community based celebrations of this important cultural tradition of residents of the Pico Neighborhood.
14. PUBLIC INPUT: (Public comment is permitted only on items not on the agenda that are within the subject matter jurisdiction of the City. State law prohibits the City Council from taking any action on items not listed on the agenda, including issues raised under this agenda item.)
Any documents produced by the City and distributed to a majority of the City Council regarding any item on this agenda will be made available at the City Clerk's Counter located at City Hall, 1685 Main Street, Santa Monica, and at the City’s public libraries during normal business hours. Documents are also available at http://www.smgov.net/departments/clerk/agendas.aspx.
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Any member of the public unable to attend a meeting but wishing to comment on an item(s) listed on the agenda may submit written comments prior to the meeting by mailing them to: City Clerk, 1685 Main Street, Santa Monica, CA 90401. Comments may also be e-mailed to: firstname.lastname@example.org
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