CITY OF SANTA MONICA

 

REGULAR CITY COUNCIL MEETING AGENDA AND

 

A SPECIAL JOINT MEETING

 

OF THE CITY COUNCIL, THE REDEVELOPMENT SUCESSOR AGENCY,

 

THE HOUSING AUTHORITY, THE PARKING AUTHORITY,

 

AND THE PUBLIC FINANCING AUTHORITY AGENDAS

 

CITY HALL COUNCIL CHAMBERS - 1685 MAIN STREET

 

TUESDAY, AUGUST 27, 2013

 

MEETING BEGINS AT 5:30 P.M.

 

RULES OF CONDUCT AT CITY COUNCIL MEETINGS

 

CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL

 

(Please note that Agenda Items may be reordered during the Council meeting at the discretion of the City Council.)

 

1.   CLOSED SESSIONS:

 

1-A:    Conference with Legal Counsel – Anticipated Litigation:  Anticipate significant exposure to litigation pursuant to Government Code Section 54956.9 (d)(2) – 1 case

 

1-B:    Conference with Legal Counsel – Potential Litigation: Consideration of whether to initiate litigation pursuant to Government Code Section 54956.9 (d)(4) – 1 Case – Claim Against Los Angeles County (No. 12-1102704*001)

 

The following is the order of business for items to be heard no earlier than 6:30 p.m.

 

3.  CONSENT CALENDAR:  (All items will be considered and approved in one motion unless removed by a Councilmember for discussion.)

 

3-A:    California Office of Traffic Safety Grant – recommendation to authorize the City Manager to accept a no match grant award from the California Office of Traffic Safety, in the amount of $140,000 in support of the Selective Traffic Enforcement Program, and authorize budget changes.

 

          STAFF REPORT

 

3-B:    UC Berkeley Sobriety Checkpoint Grant – recommendation to authorize the City Manager to accept a no match grant award from the University of California Berkeley - Safe Transportation Research and Education Center, in the amount of $45,000 in support of the Sobriety Checkpoint Grant Program, and authorize budget changes.

 

          STAFF REPORT

 

3-C:    Affordable Housing Production Program (AHPP) Fee Resolutions – recommendation to adopt Resolutions that would automatically adjust the Affordable Housing Unit Base Fee for new market-rate apartments and condominiums and the Affordable Housing Unit Development Cost.

 

          STAFF REPORT

 

3-D:    Software License and Maintenance Contracts for Electronic Imaging and Document Management System – recommendation to authorize the City Manager to negotiate and execute software license and maintenance agreements with Laserfiche, in an amount not to exceed $159,981 for the sole source purchase of software licenses, maintenance and related services for five years to provide an electronic imaging and document management system with future year funding contingent on Council budget approval. 

 

          STAFF REPORT

 

3-E:    Transit Project Marketing Services – recommendation to authorize the City Manager to negotiate and execute a Professional Services Agreement with Pulsar Advertising, in an amount not to exceed $305,942 for Transit Project Marketing Services for two years, with three additional one-year renewal options in the amount of $152,971 per year, for a total amount not to exceed $764,855 over a five-year period with future year funding contingent on Council budget approval.

 

          STAFF REPORT

 

3-F:    Agreement Amendment for Commercial Development Linkage Fee – recommendation to authorize the City Manager to negotiate and execute a second modification to Professional Services Agreement #2513 with Rosenow Spevacek Group, Inc. in the amount of $16,400 to complete the scope of work associated with preparing the Commercial Development/Affordable Housing Linkage Fee, resulting in a one-year amended agreement with a new total amount not to exceed $76,330.

 

          STAFF REPORT

 

3-G:   Award Construction Contract for the 2400 Ocean Front Walk Beach Restroom Replacement Project – recommendation to authorize the City Manager to negotiate and execute a contract with G2K Construction, Inc., in an amount not to exceed $711,700 for the 2400 Ocean Front Walk (OFW) Beach Restroom Replacement Project, and approve changes.

 

          STAFF REPORT

 

3-H: Professional Engineering Services for Moss Avenue Pump Station Improvements Project – recommendation to authorize the City Manager to negotiate and execute a professional services agreement with Lee & Ro, Inc., in an amount not to exceed $83,640 to provide engineering services and prepare a Preliminary Engineering Report for the Moss Avenue Pump Station Improvements Project; and approve changes.

 

          STAFF REPORT

 

3-I:     Professional Services Agreement with Fairbank, Maslin, Maullin, Metz & Associates for Voter Survey for a 2014 Potential Ballot Measure – recommendation to authorize the City Manager to negotiate and execute a contract with Fairbank, Maslin, Maullin, Metz & Associates, in an amount not to exceed $27,800 to conduct a voter survey on a potential ballot measure for the 2014 election.

 

          STAFF REPORT

 

3-J:    Adopt a Resolution to Execute Memorandas of Understanding with the Administrative Team Associates, the Santa Monica Municipal Employees Association, and the Supervisory Team Associates, and Revised Executive Pay Plan.

 

          SUPPLEMENTAL REPORT

          STAFF REPORT

 

3-K:    Purchase New Parking Revenue and Access Control System – recommendation to authorize the City Manager to negotiate and execute a contract with WPS USA Corporation, in an amount not to exceed $4,800,000 for the purchase, installation and maintenance of the Parking Access and Revenue Control System for the downtown parking structures, Main Library parking structure, Civic Center parking facilities, Ken Edwards Center, and Pier Deck parking lot, with three additional one year renewal options in the amount of $600,000, for a total amount not to exceed $5,400,000 over a ten year period, with future year funding contingent on Council approval; the purchase and installation proposed amount is not to exceed $3,400,000 and a maintenance and service amount not to exceed $200,000 annually.

 

          STAFF REPORT

          SUPPLEMENTAL REPORT

 

SPECIAL JOINT MEETING OF THE CITY COUNCIL, THE REDEVELOPMENT SUCESSOR AGENCY, THE HOUSING AUTHORITY, THE PARKING AUTHORITY, AND THE PUBLIC FINANCING AUTHORITY:

 

ROLL CALL

 

3-L:    Approval of minutes of various meetings of the Housing Authority, Parking Authority, Redevelopment Successor Agency, Public Financing Authority.

 

          MINUTES

 

ADJOURNMENT OF THE SPECIAL JOINT MEETING

 

4.  STUDY SESSION:

 

4-A:    2013-2021 General Plan Housing Element, First Draft for Public Review – recommendation that City Council review and provide comments on the initial Draft 2013-2021 Housing Element and direct staff to proceed with  transmittal to the State Department of Housing and Community Development for its initial review.

 

          STAFF REPORT

          POWERPOINT PRESENTATION

 

7.  ORDINANCES:  (Public comment is permitted on ordinances for introduction and first reading.  No public discussion is permitted on ordinances for second reading and adoption.)

 

7-A:    Second reading and adoption of an Ordinance Amending Chapters 4.40 and 4.60 of The Santa Monica Municipal Code to Expand Domestic Partnership Protections to Conform with State Law.  (Introduced August 14, 2013)

 

          STAFF REPORT

 

8. STAFF ADMINISTRATIVE ITEMS:

 

8-A:    4th/5th and Arizona Exclusive Negotiating Agreement – recommendation that City Council authorize the City Manager to negotiate and execute an Exclusive Negotiating Agreement with the team led by Metropolitan Pacific Capital, Clarett West, and DLJ West Capital, to develop the City-owned property between 4th and 5th Streets, south of Arizona Avenue; and direct staff to work with the Development Team to incorporate affordable housing into the proposed development.

 

          STAFF REPORT

          POWERPOINT PRESENTATION

 

8-B:    Approval of Preservation Covenant for the Downtown Post Office Building at 1258 5th Street – recommendation that the City Council approve the proposed preservation covenant for the Downtown Post Office building.

 

          STAFF REPORT

 

13.  COUNCILMEMBER DISCUSSION ITEMS:

 

13-A:  Request of Councilmember McKeown that, pursuant to the Airport Commission's recommendation of July 3rd, that the Council express the City's support for legislation intended to control helicopter noise over Greater Los Angeles, specifically two federal bills: -- S.208, Los Angeles Residential Helicopter Noise Relief Act of 2013 (Sen. Feinstein) -- H.R.456, Los Angeles Residential Helicopter Noise Relief Act of 2013 (Rep. Schiff); and one proposed State action: -- SJR 7, Los Angeles Residential Helicopter Noise Relief Act of 2013 (Sen. Lieu and Sen. Pavley); and convey our support to appropriate state and federal legislators, our Governor, and our President.

 

          INFORMATION

 

13-B: Request of Mayor Pro Tem O'Day and Councilmembers McKeown and Winterer that staff prepare an amendment to Municipal Code section 3.16.120, clarifying our local parking policies to encourage electric and other low- or zero-emission vehicle adoption by removing unintended consequences caused by having linked those policies to changing state rules, and return to the Council at a future meeting for discussion and possible adoption.

 

          INFORMATION

 

14.  PUBLIC INPUT:  (Public comment is permitted only on items not on the agenda that are within the subject matter jurisdiction of the City.  State law prohibits the City Council from taking any action on items not listed on the agenda, including issues raised under this agenda item.)

 

ADJOURNMENT.

 

Any documents produced by the City and distributed to a majority of the City Council regarding any item on this agenda will be made available at the City Clerk's Counter located at City Hall, 1685 Main Street, Santa Monica, and at the City’s public libraries during normal business hours.  Documents are also available at http://www.smgov.net/departments/clerk/agendas.aspx.

 

For a free subscription to City Council Agendas sign up at http://www01.smgov.net/win or call the City Clerk’s Office at (310) 458-8211.

 

Any member of the public unable to attend a meeting but wishing to comment on an item(s) listed on the agenda may submit written comments prior to the meeting by mailing them to: City Clerk, 1685 Main Street, Santa Monica, CA  90401.  Comments may also be e-mailed to:  clerk@smgov.net

 

Si desea comunicarse con alguien en español, llame a nuestra oficina al (310) 458-8211 y pida hablar con Esterlina Lugo.

 

City Hall and the Council Chamber is wheelchair accessible.  If you require any special disability related accommodations (i.e. sign language interpreting, access to an amplified sound system, etc.), please contact the City Clerk’s Office at (310) 458-8211 or TDD: (310) 917-6626 at least 3 days prior to the scheduled meeting.  This agenda is available in alternate format upon request by calling the City Clerk’s Office.

 

Parking is available in front of City Hall and on Olympic Drive and in the Civic Center Parking Structure (validation free).