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Prepared and Packaged Foods

Next Application Period:  March - April 2017

Selected Vendors will start July 1, 2017

MANDATORY PRE-SUBMITTAL MEETINGS (must attend one)

Tuesday March 7, 2017, 10:00 am – 11:00 am
Thursday, April 6, 2:00 pm – 3:00 pm
Santa Monica Main Library
601 Santa Monica Blvd.

The Santa Monica Farmers Markets require all prepared and packaged food vendors to produce their products in a Certified Commercial Kitchen and do not accept Cottage Food Operations. Additionally, All farmers market vendors are responsible for compliance with the Health Code Requirements for Community Events in LA County.

(Note:  Only farmers are admitted to sell processed agricultural products such as cheese, oils, olives, juices, jams, nuts and pickles)

Markets Accepting Applications

  Market Location

  Prepared and pre-packaged food booths

  Wednesday Downtown

  Up to 200 square feet (1 bakery vendor)

  Saturday Downtown

  No spaces available in 2017

  Saturday Virginia Avenue Park

  Up to 200 square feet (1-2 vendors)

  Sunday Main Street

  Up to 400 square feet (2-4 vendors)

Rates 

  Market Location

  Business Located in Santa Monica

  Businesses Located Outside Santa Monica

  Saturday VAP

10 x 10 = $75

10 x 20 = $100

10 x 10 = $100

10 x 20 = $125

  Sunday MST

10 x 10 = $100

10 x 20 = $125

10 x 10 = $125

10 x 20 = $175


In addition to the stall fees each SMFMs vendor shall pay a legislative fee of $2.00 for each market attended.  These cumulative fees are then remitted to the California Department of Food and Agriculture (CDFA) on a quarterly basis.  The CDFA utilizes these fees to administer and regulate CFM’s throughout the state.

How to Apply

Step 1 - Register

 

The SMFMs are a department of the City of Santa Monica.  The City's bid management program BidsOnline™, is a fully automated web-based vendor and bid management system.  Go to:

http://www.planetbids.com/portal/portal.cfm?CompanyID=15167#

a.     Click on the “New Vendor Register” button and complete the form.  

b.     Select ALL product/service categories on the "Category/Description" tab your company provides in order to receive all bid/RFP/RFQ solicitation notifications in your field.  

Once you have entered all of the information on all five tabs and clicked the "Register" button, you will receive an e-mail welcoming you to the program. Once registered, you will be able to search, view and download all bids/RFPs/RFQs posted by the City, as well as maintain your own contact information.  This RFP uses category 96138

c.  To download the application materials, select the “Bid Opportunities” button.  

d.  Find RFP Prepared and Pre-Packaged Food – Invitation #104.  

e.  Once open, look at the top menu and select “Documents/Attachments”.  Open the document listed under “title”

f.  Review the document and print only the pages you need.  Typically 1-47 but be sure to review all 138 pages to be ensure you have all the information you need for a competitive application.

Step 2 - MANDATORY, Q & A for Applicants

 

Attend a pre-application meeting for a brief presentation, and meet with the Farmers Market staff to have your questions about the evaluation and selection process answered.

Step 3 - Prepare and Submit Your Application

Complete and turn in your completed application (and five (5) copies) by the indicated deadline - late or incomplete applications are not accepted.  Be sure to utilize the application checklist to ensure you have all the necessary components.  Electronic applications are not accepted and applications must be received in our office by May 1 at 5:00 pm

Documentation

  • City of Santa Monica Business License (to be purchased once you are selected to participate)
  • Public Health Operating Permit (for commercial kitchen facility or restaurant)
  • Board of Equalization Permit (for taxable products).
  • Community/Seasonal Event Health Permit issued by the Los Angeles County Department of Health.  (Issued after vendor is accepted and renewable quarterly)

What else do I need to know?

 

All Santa Monica Farmers Markets comply with the City wide Non-Recyclable Food Service Container Ban and additionally require vendors to use compostable cutlery and straws.

Paperwork

 

Once selected, each Farmers Market vendor is required to sign a participation agreement and acknowledging receipt of the Farmers Market Rules and Regulations as well as sign a hold harmless agreement. 

Farmers Market Rules

Please review the Santa Monica Farmers Market Rules.

 

Last updated: 3/21/2017

Market Schedule


Open Rain or Shine
Year-round

Market Closures

Saturday Downtown 11-26-16
Sunday 12-25-16
Sunday 01-01-17

Wednesday Downtown

Arizona Avenue
(between 4th & Ocean)
8:30am - 1:30pm

Saturday Downtown

Arizona Avenue
(between 4th and 2nd Streets)
8:00am - 1:00pm

Saturday Virginia Ave. Park

2200 Virginia Avenue
(Pico Blvd. @ Cloverfield Blvd.)
8:00am - 1:00pm

Sunday Main St.

2640 Main Street
(in Heritage Square)
8:30am-1:30pm

 Reminders

Bring Your Own Bag (BYOB)!

We Accept
CalFresh

WICLogo

Market Match

No animals are allowed in Farmers Markets (CRFC 114371(d))

What is a service animal?

 

City of Santa Monica © 2017

1685 Main St., Santa Monica, CA 90401 · (310) 458-8411 · TTY (310) 917-6626