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Main Engineering Office
1437 4th Street, Ste. 300
Santa Monica, CA 90401
Phone: (310) 458-8721
Fax: (310) 393-4425
E-mail: sm.engineering@smgov.net

Permit Center
1685 Main Street, Rm. 113
Santa Monica, CA 90401
Phone: (310) 458-8737
E-mail: pwpermits@smgov.net

Hours
Mon – Thurs, 8 AM to 5 PM
Alternating Fridays, 8 AM to 5 PM
Click here to see which Fridays City Hall is open

 

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Subdivision Maps

Tentative and final subdivision maps are required whenever a property owner/developer desires to subdivide a parcel within the City of Santa Monica. The most common reason for a subdivision is to create condominiums. The Civil Engineering Division reviews tentative and final subdivision maps for compliance with Chapter 9.54 Land Divisions of the Santa Monica Municipal Code and the California State Subdivision Map Act. 

Tract vs Parcel Map 

A subdivision map is further classified as a "tract map" or "parcel map" based on how many units, parcels, or lots are created from the subdivision. When the proposed subdivision results in 5 or more units, parcels, or lots, the subdivision map is known as a "tract map." When the proposed subdivision results in 4 or fewer units, parcels, or lots, the subdivision map is known as a "parcel map." The type of map being submitted for approval must be clearly stated in the title of the map. 

Submittal Procedures, Process, Fees, and Requirements

Submittal Procedures

All subdivision map submissions are now handled electronically online. Paper submissions will no longer be accepted. To submit a subdivision map to the Civil Engineering Division for review, please visit our Submit a Subdivision Map page.

When your map is approved, you will be instructed to bring in bond (paper) and/or mylar copies of the maps for necessary stamps and signatures by the City. Until this point, though, all reviews will be handled electronically. 

Submittal Process

The table below highlights the key steps in the submittal process for a tentative and final maps. Please note that other departments may have their own processes. Please contact the respective departments directly for more information.

Tentative Map Final Map
1. Applicant submits the tentative map and required documentation via the Submit a Subdivision Map page. 1. Applicant submits the final map and required documentation via the Submit a Subdivision Map page.
2. An engineer is assigned to review the tentative map. 2. An engineer is assigned to review the final map.
3. Fees are invoiced; payment instructions are sent to the applicant. 3. Fees are invoiced; payment instructions are sent to the applicant.
4. Engineering review. If more documentation and/or corrections are needed, the applicant is alerted via email. 4. Engineer conducts review. If more documentation and/or corrections are needed, the applicant is alerted via email.
5. Once all requirements have been met, the engineer alerts the applicant to bring in two bond copies of the map for stamp/signature by the Civil Engineering Division. Two copies of all pages of the tentative map in bond format must be submitted or approval cannot be granted. 5. Once all requirements have been met, the engineer alerts the applicant to bring in one mylar copy and one bond copy for review and approval by the City Treasurer and Engineer. Two copies—one mylar, one bond—of all pages of the final map must be submitted or approval cannot be granted.
6. Applicant continues the tentative map approval process with the Planning and Community Development Department and Planning Commission. 6. Map is sent to the City Treasurer for review and signature. If corrections are required, the applicant is notified via email.
    7. Map is sent to the City Engineer for review and signature. If corrections are required, the applicant is notified via email.
    8. Once approved, the applicant is notified. The bond copy is returned to the applicant to continue the final map approval process with the Planning and Community Development Department and City Council. The engineer keeps the mylar copy until the City Council approves the final map.
    9. The applicant notifies the engineer via email when City Council approves the final map. The applicant must also furnish proof of tax clearance from the County.
    10. The mylar copy of the final map is routed to the City Clerk for signature. The City Clerk sends the map to the County for recordation.

Fees

  • Tentative Map: The fee to review a tentative subdivision map is $604.16. If you are submitting a revision to a previously-approved tentative map, the fee is $201.18. 
  • Final Map: The fee to review a final subdivision map is $1,199.53. If you are submitting a revision to a previously-approved tentative map, the fee is $402.37. Please note that fees change every fiscal year. 

Tentative Map Requirements

Documents Required

Note: All documents must be submitted in PDF format. Alternative formats will not be accepted.

  1. Tentative Map
  2. Preliminary Title Report issued within the past 3 months

Evaluation Criteria

Your submittal will be evaluated based on the criteria below. Please note that criteria may change based on updates to the Subdivision Map Act and the Santa Monica Municipal Code.

  1. The tentative subdivision map shall be prepared by a registered civil engineer or land surveyor;
  2. A title which shall contain the subdivision number, subdivision name, and type of subdivision;
  3. Name and address of legal owner, subdivider, and person preparing the map (including registration number);
  4. Sufficient legal description to define the boundary of the proposed subdivision;
  5. Date, north arrow, scale and contour interval;
  6. Existing and proposed land use;
  7. A vicinity map showing roads, adjoining subdivisions, towns, creeks, railroads, and other data sufficient to locate the proposed subdivision and show its relation to the community
  8. Existing topography of the proposed site and at least a few elevations showing relationship to neighboring lots , including but not limited to:
    1. Existing contours at two feet intervals if the existing ground slope is less than ten percent and at not less than five feet intervals for existing ground slopes equal to or greater than ten percent. Contour intervals shall not be spread more than one hundred fifty feet apart. Existing contours shall be represented by dashed lines or by screened lines,
    2. Type, circumference and dripline of existing trees. Any trees proposed to be removed shall be so indicated,
    3. The approximate location and outline of existing structures identified by type. Buildings to be removed shall be so marked,
    4. The approximate location of all areas subject to inundation or storm water overflow and the location, width and direction of flow of each watercourse, or include the following note if applicable “THE SUBJECT SITE IS ON FEMA FLOOD HAZARD ZONE ‘X’, NOT SUBJECT TO INUNDATION OR STORM WATER OVERFLOWS.”
    5. The location, pavement, right-of-way width, grade, and name of existing streets or highway,
    6. The widths, location and identity of all existing easements,
    7. The location and size of existing sanitary sewers, water mains and storm drains. The approximate size of existing sewers and storm drains shall be indicated. The location of existing sewers and storm drains shall be indicated. The location of existing overhead utility lines on peripheral streets,
    8. The approximate location of the 60, 65 and 70 CNEL (Community Noise Equivalent Level) contours, if any. This information is available on the City’s web site at: http://gismap.santa-monica.org/imf/imf.jsp?site=property;
  9. Proposed improvements to be shown shall include but not be limited to:
    1. The location, grade, centering radius and arc length of curves, pavement and right-of-way width and name of all streets. Typical sections of all streets shall be shown,
    2. The location and radius of all curb returns and cul-de-sacs,
    3. The location, width and purpose of all proposed easements,
    4. The angle of intersecting streets if such angle deviates from a right angle more than four degrees,
    5. The approximate lot layout and the approximate dimensions of each lot and of each building site. Engineering data shall show the approximate finished grading of each lot, the preliminary design of all grading, the elevation of proposed building pads, the top and toe of cut and fill slopes to scale and the number of each lot,
    6. Proposed contours at two feet intervals shall be shown if the existing ground slope is less than ten percent and not less than five feet intervals for existing ground slopes greater than or equal to ten percent. A separate grading plan may be submitted,
    7. Proposed recreation sites, trails and parks for private or public use,
    8. Proposed commons areas to be dedicated to public open space,
    9. The location and size of newly proposed sanitary sewers, water mains or storm drains. Proposed slopes and approximate elevations of sanitary sewers and storm drains shall be indicated;
  10. The name or names of any geologist or soils engineer whose services were required in the preparation of the design of the tentative map;
  11. The source and date of existing contours;
  12. All letter size shall be one-eighth inch minimum; clearly, legibly and reproducibly drawn.
  13. Provide the following statement on the map: “The proposed building will not exceed the maximum allowable height for the proposed lot/s in the applicable zone.” 
  14. Provide the following exact statement on the map: “The proposed project shall comply with the requirements set forth in SMMC (Off-Street Parking Requirements).” 
  15. Indicate on the plan how the project will comply with SMMC Chapter 7.10 Urban Runoff Pollution
  16. ADD THE FOLLOWING NOTES:
    1. Owner/Subdivider shall comply with all requirements from City of Santa Monica Public Works Department.
    2. The entire site shall drain to the adjacent street without flowing over the sidewalk, to the satisfaction of the City Engineer.

Final Map Requirements

Documents Required

Note: All documents must be submitted in PDF format. Alternative formats will not be accepted.

  1. Final Map
  2. Approved Tentative Map
  3. Preliminary Subdivision Report issued within the past 3 months
  4. Lot/Traverse Closure Calculations
  5. Set Monuments and Centerline Tie Sheets
  6. Planning Commission Statement of Official Action
  7. Letter of Approval from County of Los Angeles
  8. If subdivision is for condominiums: City of Santa Monica Condominium Tax Receipt or Recorded Tax Lien Agreement
  9. If improvements were required: A copy of the improvement agreement and performance and labor bonds

Evaluation Criteria

Your submittal will be evaluated based on the criteria below. Please note that criteria may change based on updates to the Subdivision Map Act and the Santa Monica Municipal Code.

Click here for the verbiage of the required certificates or statements mentioned below.

  1. Public Works staff will verify that the monuments have been set and all offsets are a maximum of 3.00';
  2. The tentative map has not expired.
  3. The final map conforms to the tentative map.
  4. PDF final map will print in 18" x 26" with a 1" border and solid black line framing the map.
  5. Title sheet indicates owner's certificate and dedications and it has been signed by the authorized signatory.
  6. If the owner is not the singatory verify via operating agreement or other document that the signatory is authorized to sign on behalf of the owner.
  7. Map has been signed by all required signatories per the map act and the title report.
  8. Owner's signature and all other required signatures per the Subdivision Map Act and the title report have been properly notarized. The notary's seal is not required (Act sec 66436(c)).
  9. Each sheet is numbered "Sheet ____ of ____ sheet(s)." (Title sheet first).
  10. Title is shown on all sheets: Tract/Parcel No. ____, In the City of Santa Monica, County of Los Angeles, State of California.
  11. Subdivision type is included on both sheets below title: “For Condominium Purposes,” “Division of Land for Purpose of Lease Only,” or “Tenant Participating Conversion."
  12. Verify that the legal description as shown on the submitted map is accurate per the title report.
  13. Verify that basis of bearing shown on the submitted map correctly matches underlying map.
  14. Verify that record distances from the underlying map and distances shown on submitted map are substantially in agreement.
  15. Verify Surveyor's or Engineer's Certificate; signature, stamp, LS or RCE No.
  16. Verify that offers in Owner's Certificate is either accepted or rejected in City Clerk's certificate.
  17. Verify condominium note, indicating common lots will provide access and utility easements.
  18. Verify Engineer’s Certificates.
  19. Verify City Treasurer’s Certificate.
  20. Verify that the map scale and/or detail scale has been provided and is accurate.
  21. There is a North arrow and it is pointed in the right direction.
  22. The property has a distinctive border inside the boundary of new lots and streets being created. (Do not obliterate any figures).
  23. A legend for the distinctive borders is provided.
  24. Indicate lot and/or unit numbering. (Tracts are numbered parcels are lettered)
  25. References for exterior boundaries (Deed, RS, MB, or PMB), except where an exterior boundary is abutting a public dedicated street, are provided.
  26. Labels "Not a part" or "Not a part of this subdivision" where noted on check print.
  27. The location of any remainder of the original parcel is shown and place note of possible non-compliance is included on map.
  28. Easements are delineated on the map sheet.
  29. References are made to adjoining sheets and duplicated information on adjoining sheets match.
  30. State method of establishment of all easements and boundary lines and/or corners on the map.
  31. Label found monuments with reference or state “NO REF.” On “NO REF” Monuments, show tag number and if an IP, show depth of monument. If monument is not tagged, set tag and indicate type on plan.
  32. City boundaries shown if applicable. (Verify proposed annexation prior to filing.)
  33. Adjoining streets labeled with names and widths.
  34. Bearings and distances shown on all lines (arrow when necessary), including block lines.
  35. Curve data for street centerlines, street sidelines, and property line corner returns provided.
  36. Lot areas in square feet shown when lot is 0.75 acres or more.
  37. Verify centerline to sideline distance where noted on check print.
  38. The sum of the parts equals the total where noted on check print.
  39. Show easements, old and new, affecting lots and tie to lot lines.
  40. Centerline ties are error free and accurate. Four ties per monument minimum.
  41. The lots/traverses close within allowable limits of error. [SMMC 9.54.040]
Lot Line Adjustment
Easement Agreement
Updated November 2017
City of Santa Monica © 2018

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