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Community and Cultural Services Community and Cultural Services Updates

CREST - Enrichment: Policies & Procedures

CREST - Enrichment

Eligibility

Any child in kindergarten through 5th grade who lives or goes to school in Santa Monica is eligible to participate in Enrichment Classes.  Children can attend classes at any of the school sites where Enrichment is offered according to the grade requirement of the class.  However, parents / guardians are responsible for transportation.  Off-site transportation is not available.

Registration

Each child is required to submit a release of liability waiver signed by parents or guardians. Registration is available at the school site, online or by hand-delivering, faxing or mailing the registration forms to:

Youth Office at Reed Park
1133 7th Street
Santa Monica, CA  90403
(310) 458-8540
(310) 451-3569 fax
crest@smgov.net

Register online at: http://www.smgov.net/reserve

Payment is due in full prior to the first day of class.  No cash is accepted.  Checks or Money Orders made payable to the City of Santa Monica, VISA, MasterCard, Discover and American Express will only be accepted.

Late Registrations and Payments

If the class still has openings, registrations will be taken up to the 2nd week of the start date of the session.  Registration is not pro-rated for missed classes.

Financial Assistance

Available to Santa Monica families and families enrolled in SMMUSD. Verification of residency (SMMUSD enrollment for non-residents) and income is required. For additional information call (310) 458-8540.

Returned Checks

A processing fee of $25 will apply for each returned check.  Additional checks from customers who have had previous returned checks will not be accepted, payments must then be made via a money order or credit card.

Drop Off & Pick Up Procedures

On the main school playground your child will find the yellow and blue ENRICHMENT KIOSK. A yellow flag with the enrichment logo will mark the Kiosk as the designated spot.  Enrichment Classes begin and end at the Kiosk.  Instructors pick up students from the Kiosk and return them to the Kiosk at the conclusion of class for sign-out* and pick-up by a parent or guardian.

Kindergarten students are directly picked up from their classrooms and taken to their Enrichment Class by CREST Staff. At the conclusion of the class, kindergarteners are taken by CREST Staff to either their CREST Childcare room or to the yellow and blue Enrichment Kiosk for sign-out* and pick-up by parent(s) or guardian(s).  Kindergarteners should be picked up from the Kiosk immediately at the conclusion of their class as they are not eligible for Playground Access.   

1st-5th grade students must sign-in at the yellow and blue Enrichment Kiosk, located on the school playground, as this is where Enrichment Classes begin and end.  Instructors pick-up students from the Kiosk and return them to the Kiosk at the conclusion of class.  Regardless of whether or not all registered students are present, Enrichment instructors will begin class promptly on time.  For their own safety and security, students may NOT go directly to the class at any time.  Students enrolled in Primary CREST Childcare (grades 1-3) will be picked-up from their childcare rooms and escorted to the Kiosk by CREST Staff.  Students enrolled in Upper CREST Childcare (grades 4-5) are responsible for meeting their instructor at the Kiosk.  Students not enrolled in CREST Childcare and waiting for their Enrichment class to begin are instructed to come to the Kiosk to check-in when they are dismissed from their regular school hours so that they can be automatically enrolled into Playground Access until their Enrichment instructor comes to pick them up at the Kiosk to begin class.  When entered into Playground Access all program rules and policies apply.  Please see the Playground Access section of the CREST Handbook.  At the conclusion of the class, instructors will return students to the Kiosk where: 

  • Parent(s) or guardian(s) may sign-out* and pick-up their children. For the safety and security of the students, parent(s) may NOT sign-out and pick-up their children directly from the class at any time without prior approval from the CREST School Site Coordinator.
  • Students enrolled in Primary CREST Childcare (grades 1-3) will be returned to their childcare rooms from the Kiosk by CREST Staff. 
  • Students in Upper CREST Childcare (grades 4-5) are responsible to return to their childcare rooms from the Kiosk.
  • Students who are not enrolled in CREST Childcare and are not immediately signed-out and picked-up will be automatically entered into Playground Access.

*Participants enrolled in CREST childcare MUST also sign-out with Childcare even if children have already been signed-out from their Enrichment class(es).

Playground Access Enrollment

To ensure adequate supervision, children not enrolled in CREST Child Care must register with Playground Access to participate in Enrichment Classes.  Playground Access registration forms are available at the Enrichment Kiosk or at the Upper Crest Childcare Room at your child's school.

Late Pick-Up Procedures

CREST services may be terminated when late pick-up, either willful or involuntary, occurs more than three times.
In the event that parents are unable to pick up their child from the program, we suggest the following:
  • The parent should authorize a relative or friend to pick up the child (must be 18 years of age or older). Written authorization on file at the site is mandatory. Arrangements cannot be made by telephone.
  • When your child is picked up after the program end time, you are required to sign a late pick-up form.  The fee for late pick-up is $1 per minute, per child.  Continued late pick-ups may result in termination of the CREST program.
  • Staff will notify the Juvenile Division of the Santa Monica Police Department or Los Angeles County Department of Children and Family Services to pick up your child (ren) when no authorized adult has come to pick up your child (ren) 45 minutes after closing (6:00PM) and staff cannot reach any of the emergency contacts listed on the enrollment form to pick up the child (ren).
  • The following policy applies to all late pick-ups either willful or voluntary:
First Incident:
  • Sign the Late Pick-Up form;
  • Pay a late fee of $1/minute per child. 
Second Incident:
  • Sign the Late Pick-Up form;
  • Receive three-day/ 30-minute early pick-up notice requiring conference with Site Coordinator, or Supervisor for a reinstatement from early pick-up (for children enrolled in CREST Club, PM Extended Care and Playground Access);
  • Pay a late fee of $1/minute per child. 
Third Incident:
  • Sign the Late Pick-Up form;
  • CREST services may be suspended;
  • Meeting with the Program Supervisor to discuss possible reinstatement to the program;
  • Pay a late fee of $1/minute per child.
Late pick-up times will always be based upon the designated clock in the school’s CREST room.  We recommend that you check with the staff to synchronize with that clock.
All late pick-up fees must be paid in full within five (5) days of the late pick-up.  Payments can be made via check, money order, Visa, Discover or MasterCard. A child will not be allowed to return to programming if the late fee has not been paid within five (5) days.

Minimum Days

Classes will continue as scheduled on minimum days unless otherwise notified by CREST Enrichment Staff.

Rainy Days

Indoor classes will continue and CREST Staff will help accommodate students until the beginning of his/her enrichment class on rainy days.  For indoor classes on rainy days, the Enrichment Kiosk will be located in a hallway or other covered area that provides shelter from the rain near or around and visible from the Playground.  All classes scheduled to take place outside (blacktop, tennis courts, K yards, fields, outdoor lunch areas, etc.) will be cancelled for the day and the class will be rescheduled.

Transfers

Transfers will be issued ONLY if requested within one business day after the first class meeting.   Transfer requests must be made in writing to program supervisor in person or by fax, mail or email. 

Refunds

Refunds will be issued ONLY if requested within one business day after the first class meeting.  Refund requests must be made in writing to program supervisor in person or by fax, mail or email.  A $15.00 processing fee applies for each refund except for cancelled classes.

Cancellation Policy

Enrichment classes are taught by professional companies and instructors who bring classes to the school site.  The companies require participation by a minimum number of children (8) in order to hold the classes.  Classes will be held open as long as possible.  Should classes not meet the minimum enrollment for the class, the class will either be cancelled or combined with another class.  Parents will be informed prior to the first day of class.  Should the class be cancelled, parents will be refunded for the full amount of the registration fee.

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