City Council Meeting Wrap Up for July 28, 2015

NOTE: Council Wrap-Ups are a summary of meeting topics and events provided by the City Clerk's Office as a public service.  This wrap-up is not an official record of Council action. The official record is posted by the City Clerk on this website with other meeting documents as soon as possible after the meeting.


COMPLETED DRAFT AGENDA

CITY OF SANTA MONICA

REGULAR CITY COUNCIL MEETING

(REGULAR MEETING OF THE REDEVELOPMENT

SUCCESSOR AGENCY CANCELLED)

CITY HALL COUNCIL CHAMBERS - 1685 MAIN STREET 

TUESDAY, JULY 28, 2015

 

MEETING BEGINS AT 5:30 P.M.

 

 

CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL

 

(Please note that Agenda Items may be reordered during the Council meeting at the discretion of the City Council.)

1.   CLOSED SESSIONS:

 

1-A:     Conference with Labor Negotiator.

City Negotiator:            Donna C. Peter, Director of Human Resources

Bargaining Units:         California Teamsters Local 911 (Teamsters)

 

ACTION:        Heard. No reportable action taken.

 

1-B:     Conference with Legal Counsel - Existing Litigation - Litigation has been initiated formally pursuant to Government Code Section 54956(d)(1):  City of Santa Monica v. United States of America, et al, USCA - 9th Circuit Case No. 14-55583  (USDC Case No. CV 13-8046-JFW)    

 

ACTION:        Heard. No reportable action taken.

 

1-C:     Conference with Legal Counsel - Existing Litigation - Litigation has been initiated formally pursuant to Government Code Section 54956(d)(1):  In the Matter of Compliance With Federal Obligations By the City of Santa Monica, California, FAA Docket No. 16-14-04

 

ACTION:        Heard. No reportable action taken.

 

 

1-D:     Conference with Legal Counsel - Anticipated Litigation: Anticipate significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2) - 1 case: 423-429 Ocean Avenue

 

ACTION:        Heard. No reportable action taken.

 

The following is the order of business for items to be heard no earlier than 6:30 p.m

2.  SPECIAL AGENDA ITEMS:

 

2-A:     Team Marine Commendation for Cigarette Pollution and Mitigation in Santa Monica, CA.

 

ACTION:        Presented.

 

3.  CONSENT CALENDAR:  (All items will be considered and approved in one motion unless removed by a Councilmember for discussion.)

 

3-A:     Approval of minutes for the June 9 and 23, 2015, and July 14, 2015 City Council meetings. (Minutes of June 9 and 23, 2015 City Council meetings continued from the July 14, 2015 Council meeting).

ACTION:        Approved.

 

3-B:     Award Bid for Allison Transmission and Detroit Diesel Engine Parts - recommendation to award Bid #4203 to Valley Power Systems, Inc., for the purchase and delivery of Allison transmission and Detroit Diesel engine parts; authorize the Purchasing Services Manager to issue a purchase order to Valley Power Systems, Inc., for the purchase and delivery of Allison transmission and Detroit Diesel engine parts in an amount not to exceed $190,000 for one year, with two additional one-year renewal options to extend with 4% increase on Allison and 6% increase on Detroit Diesel, under the same terms and conditions for a total amount not to exceed $570,000 over a three-year period with future year funding contingent on Council budget approval.

 

ACTION:        Approved.

 

3-C:     Resolution Authorizing City to Access Local, State and Federal Level Criminal Offender Record Information for Purposes of Employment, Volunteer and Contractor Background Checks - recommendation to adopt a resolution authorizing the Human Resources Director and City Manager, or designees, access to local, state and federal level criminal history information to complete background checks on prospective employees, volunteers and contractors, as well as to repeal Resolution numbers 4794 and 10040.

 

ACTION:        Approved.

 

3-D:     Federal Legislative Agenda - recommendation that the City Council approve the 2015 Federal Legislative Agenda which lists the City's historic and emerging legislative priorities and associated advocacy strategies.

 

ACTION:        Approved.

 

3-E:     Professional Services Agreement with Goodwin Simon Strategic Research to  conduct Bi-Annual Citywide Resident Satisfaction Surveys - recommendation that the City Council: Award RFP #16 to Goodwin Simon Strategic Research, to provide professional services in the field of public opinion polling/research consulting to conduct the City's Bi-Annual Citywide Resident Satisfaction Survey; Authorize the City Manager to negotiate and execute a professional service agreement in an amount not to exceed $38,250 for one bi-annual resident survey, with one-additional renewal option in the amount of $45,150, for a total amount not to exceed $83,400 to conduct two bi-annual resident surveys over a four-year period, with future year funding contingent on Council budget approval, and authorize budget changes.

 

ACTION:        Approved.

 

3-F:     Reject Bid No. 4193 to provide Bus Advertising Installation Services for the Big Blue Bus - recommendation that that the City Council: Reject all bids for Bid #4193 (Bus Advertising Installation Service); Direct staff to reissue a bid in order to obtain the best bidder for Bus Advertising Installation Service; and, authorize staff to execute an interim contractual service agreement with J. Perez Associates, Inc., in an amount not to exceed $85,680 for six months (July 1, 2015- December 31, 2015).

 

ACTION:        Approved.

 

3-G:     Bid Award for Electrical and Street Lighting Supplies - recommendation to: Award Bid #4195 to One Source Distributors and Royal Wholesale Electric, for the purchase of electrical and street lighting supplies; and authorize the Purchasing Services Manager to issue purchase orders for electrical and street lighting supplies with One Source Distributors in an amount not to exceed $225,000 for one year, with two additional one-year renewal options to extend with 2% to 10% increases depending on product brand, for a total not to exceed $744,750 over three years; and Royal Wholesale Electric in an amount not to exceed $125,000 for one year, with two additional one-year renewal options to extend with a 2.25% increase each year for a total not to exceed $383,502 over three years, with future year funding contingent on Council budget approval.

 

ACTION:        Approved.

 

3-H:     Contract Award for Pier Deckboard Replacement and Nail Patrol Services - recommendation to: 1)  Award Bid #4194 to Schock Contracting Corporation, for deckboard replacement services; and John S. Meek Company, for nail patrol services at the Santa Monica Pier; and establish a pre-qualified list comprised of John S. Meek Company and Schock Contracting Corporation to perform related repairs to the Pier deck and wooden structure; 2) Authorize the City Manager to negotiate and execute contractual services agreements with John S. Meek Company in an amount not to exceed $280,000 for three years; and Schock Contracting Corporation in an amount not to exceed $370,000 for three years, with future year funding contingent on Council budget approval. The recommended action is consistent with the Council-approved Policy for Hiring Contracted or As-needed Staff for Non-professional Services.

 

ACTION:        Approved.

 

3-I:       Bid Award for Plumbing Supplies - recommendation to Award Bid #4198 to Ferguson Enterprises and Hirsch Pipe & Supply, for the purchase of plumbing supplies; authorize the Purchasing Services Manager to issue purchase orders for plumbing supplies with Ferguson Enterprises in the amount not to exceed $175,000 for one year, with two additional one-year options to extend with a 5% increase each year for a total not to exceed $551,688 over three years; and Hirsch Pipe & Supply in the amount not to exceed $75,000 for one year, with two additional one-year renewal options for a total not to exceed $236,438 over three years, with future year funding contingent on Council budget approval.

 

ACTION:        Approved.

 

3-J:      Professional Services Agreement for Concept Design and Feasibility Analysis for theCity Yards Stage I - recommendation to Award Bid SP#2396 to Hathaway Dinwiddie Construction Company, for concept design, cost estimation services, and feasibility analysis for the City Yards Stage I; authorize the City Manager to negotiate and execute a professional services agreement in an amount not to exceed $387,200. This agreement would be the first of three phases in the design-build delivery method, with the final phases being executed under a design-build contract and contingent upon future Council approval, and authorize the Director of Public Works to issue any necessary modifications to complete the work within budget authority.

 

ACTION:        Approved.

 

3-K:     Contractual Service Agreement for HVAC Contractor Services - recommendation to authorize the City Manager to exercise the first year renewal option of Bid #4161 for HVAC contractor services and negotiate and execute a contractual service agreements with two pre-qualified contractors: West Coast Air Conditioning and L.E.C. Service Inc., in a cumulative amount not to exceed $200,000 for one year, with one additional one-year renewal option in the amount of $200,000, on the same terms and conditions for West Coast Air Conditioning and with a 3.5% increase for L.E.C. Service Inc., for a total amount not to exceed $480,000 over a three-year period, with future year funding contingent on Council budget approval.

 

ACTION:        Approved.

 

3-L:    Electrical Vehicle Supply Equipment (EVSE) Program Grant - recommendation to authorize the City Manager to accept a grant award in the amount of $55,000 from the South Coast Air Quality Management District for the purchase of Level 2 or DC fast charging Electrical Vehicle Supply Equipment and to accept all grant renewals,  and authorize budget changes.

 

ACTION:        Approved.

 

3-M:    Award Professional Services Agreement for the Parking Structure Condition Assessment, Testing, Analysis and Repair Services for Parking Structures 2, 4, 5, 9 and 10 - recommendation to Award RFP# SP2373 to Walter P. Moore and Associates, Inc., to conduct engineering assessment, testing, analysis and repair plan for Parking Structures 2, 4, 5, 9 and 10; authorize the City Manager to negotiate and execute a professional services agreement in an amount not to exceed $156,000; and, authorize any necessary changes to complete additional work within contract authority.

 

ACTION:        Approved.

 

3-N:     Professional Services Agreement Modification forPublic Outreach Services related to the Colorado Esplanade Project - recommendation to authorize the City Manager to negotiate and execute a first modification to professional services agreement #2949 in an amount not to exceed $65,000 with Celtis Ventures LLC, for public outreach services related to the Colorado Esplanade project, resulting in two-year amended agreement with a new total amount not to exceed $144,920.

 

ACTION:        Approved.

 

3-O:     Amendment to Professional Services Agreement for design for the 4th Street Pedestrian and Bike Improvements - recommendation to authorize the City Manager to negotiate and execute a first modification to professional services agreement #2970 in the amount of $25,001 with Selbert Perkins Design, for design consulting services for the 4th Street Pedestrian and Bike Improvements and extending the Colorado Esplanade. This will result in a one-year amended agreement with a new total amount not to exceed $105,000, with future year funding contingent on Council budget approval.

 

ACTION:        Approved.

 

3-P:     Acceptance of two grants awarded by Caltrans' Active Transportation Program and one grant awarded by Metro's Open Streets Grant Program - recommendation that the City Council: 1) Authorize the City Manager to accept a grant awarded in the amount of $600,000 from the California Department of Transportation (Caltrans) Active Transportation Program for the 4th Street Walking/Biking Upgrades for Expo, Downtown, and Civic Center, and to accept all grant renewals; 2) Authorize the City Manager to accept a grant awarded in the amount of $450,000 from the California Department of Transportation (Caltrans) Active Transportation Program for the Santa Monica Safe Routes to School Program, and to accept all grant renewals; 3) Authorize the City Manager to accept a grant awarded in the amount of $200,000 from the U.S. Department of Transportation, Federal Highway Administration Congestion Mitigation & Air Quality Open Streets Grants Program for the Santa Monica Expo Open Streets Project, and accept all grant renewals; and, authorize budget changes.

 

ACTION:        Approved.

 

3-Q:     Modification to Contract for Fire Station Alerting System Maintenance - recommendation Authorize the City Manager to negotiate and execute a third modification to Agreement #9130 in the amount of $72,180 with Advanced Electronics, Inc., for maintenance and support of Fire's Zetron Station Alerting System, resulting in an eleven-year amended agreement with a new total amount not to exceed $317,785, with future year funding contingent on Council budget approval, and authorize any changes within contract authority.

 

ACTION:        Approved.

 

3-R:     Cancellation of August 11 and September 22, 2015 City Council meetings - recommendation that the City Council vote to cancel the regular meetings scheduled for August 11, 2015, due to lack of a quorum, and September 22, 2015, due to the Yom Kippur holiday. Staff also recommends replacing the September 22 meeting with a special meeting at 5:30 p.m. on September 29, 2015 in City Hall.

 

ACTION:        Approved.

 

3-S:     Adopt aResolution Authorizing the City Manager to Execute Memorandum of Understanding with the Public Attorneys Union (PAU), the Public Attorneys Legal Support Staff Union (PALSSU) & Supervisory Team Associates (STA) , revisions to the Executive Pay Plan (EPP) and establishment of the Confidential Unrepresented Employees (CUE) Pay Plan.

 

ACTION:        Adopted as amended.

 

3-T:     Big Blue Bus Title VI Service Standards and Policies for Conducting Service/Fare Equity Analyses - recommendation to approve the proposed Big Blue Bus Title VI Standards and Policies, and proposed update to the previously adopted Big Blue Bus Service, Design, Performance, and Evaluation Guidelines

 

ACTION:        Withdrawn from the agenda.

 

3-U:     Resolution Authorizing Fire Department Personnel To Be Compensated Portal-to-portal for Providing Local Government Fire Assistance to the State of California and Federal Fire Agencies - recommendation to adopt a resolution identifying the terms and conditions for the Fire Department's mutual aid responses when staff is away from their official duty station and assigned to an emergency incident requested through the state's mutual aid system.

 

ACTION:        Approved.

 

3-V:     Acceptance of 2014 State Homeland Security Grant Program - recommendation to authorize the City Manager to accept a grant award in the amount of $132,252 from the 2014 State Homeland Security Grant Program Funds (SHSGP) to purchase equipment that supports regional homeland security goals, and authorize budget changes.

 

ACTION:        Approved.

 

3-W:    Modification of Contract for Software Licensing and Software Modification Services to the NorthStar Billing System - recommendation authorize the City Manager to negotiate and execute a first modification to agreement #9649 (CCS) in the amount of $88,611 with Harris Computer Corporation, to provide software licensing and software modification services for the City's NorthStar billing system, resulting in a 5 year amended agreement with a new total amount not to exceed $379,541, with future year funding contingent on Council budget approval.

 

ACTION:        Approved.

 

 

REGULAR MEETING OF THE REDEVELOPMENT SUCCESSOR AGENCY

 

ROLL CALL

 

3-X:     Canceled, no business to consider.

 

ADJOURNMENT

6.  ADMINISTRATIVE PROCEEDINGS:

 

6-A:     Appeal of Landmarks Commission Decision to Designate the Mid-Century Modern Multi-family Residential Buildings at 2002-08 21st Street as Structures of Merit - recommendation that the City Council deny the appeal and uphold the decision of the Landmarks Commission to designate the subject buildings at 2002-08 21st Street as Structures of Merit based upon their age and the rarity of their architectural style and on-site configuration as specified in designation criteria SMMC 9.36.080(b)(1).

 

ACTION:        Staff recommendation approved.

 

7.  ORDINANCES:  (Public comment is permitted on ordinances for introduction and first reading.  No public discussion is permitted on ordinances for second reading and adoption.)

 

7-A:     Second reading of an Ordinance Permitting Public Safety Dispatcher Participation the Peace Officer Standards and Training (POST) Program.

 

ACTION:        Adopted.

7-B:     Second reading of an Interim Ordinance Extending Interim Ordinance 2487 (CCS) Establishing Development Procedures and Standards in the Downtown Core Land Use Designation Pending Adoption of the City's Downtown Specific Plan.

 

ACTION:        Adopted.

 

7-C:     Introduction for first reading of an Ordinance amending the Municipal Code to add Chapter 3.20 (Bike Share) to define the system and regulate use of bike station equipment; amend Chapter 3.06 (Car Share) to allow off-street car share spaces, and refine provisions of Chapter 3.12 (Traffic Regulations) that regulate parking in front of commercial driveways under specific circumstances.

 

ACTION:        Introduced for first reading.

 

7-D:     Introduction for first reading of an Ordinancesetting forth an expedited, streamlined permitting process for small residential rooftop solar energy systems as required by Government Code Section 65850.5.

 

ACTION:        Introduced for first reading.

 

 

9.  PUBLIC HEARINGS:


 

9-A:     Public Hearing and Approval of the Stormwater Parcel Reports, and Stormwater Management User Fees and Clean Beaches and Ocean Parcel Taxes for Fiscal Year 2015-16 - recommendation that the City Council approve the 2015 Stormwater Parcel Reports pursuant to the California Health and Safety Code, and Stormwater Management User Fees and Clean Beaches and Ocean Parcel Taxes for Fiscal Year 2015-16. 

 

ACTION:        Approved.

 

11.  RESOLUTIONS:

 

11-A:   Establishment of an Audit Subcommittee - recommendation to Adopt an amended resolution of the City of Santa Monica establishing an audit subcommittee; and, appoint Council members to serve on the Audit Subcommittee.

 

ACTION:        Resolution adopted as amended; Councilmembers Himmelrich and O'Connor appointed to four year terms; Mayor Pro Tem Vazquez appointed to two year term.

 

13.  COUNCILMEMBER DISCUSSION ITEMS:

 

13-A:   Appointment to one unscheduled vacancy on the Social Services Commission for a term ending on June 30, 2016.

 

ACTION:        Shawn Landres appointed.

 

13-B:   Request of Mayor McKeown and Councilmembers Davis and Winterer that Council direct staff to explore how best to allocate planned medical marijuana dispensary permits to encourage the greatest community compatibility and benefits, including provisions adopted in other communities such as but not limited to Berkeley's requirement that dispensaries provide some free or discounted services for low-income patients.

 

            ACTION:        Proposed action approved.

 

13-C:  Request of Mayor McKeown, Mayor pro tem Vazquez, and Councilmember Winterer that Council direct staff to schedule a public hearing to review the draft of the West Los Angeles Veterans Administration campus Master Land Use Plan, inviting design consultant HOK and others from the VA planning team to present the plan and hear comments and suggestions from the Santa Monica community.

 

            ACTION:        Proposed action approved as amended.

 

 

14.  PUBLIC INPUT:  (Public comment is permitted only on items not on the agenda that are within the subject matter jurisdiction of the City.  State law prohibits the City Council from taking any action on items not listed on the agenda, including issues raised under this agenda item.)

 

ADJOURNMENT at 11:19 p.m.

 

Any documents produced by the City and distributed to a majority of the City Council regarding any item on this agenda will be made available at the City Clerk's Counter located at City Hall, 1685 Main Street, Santa Monica, and at the City's public libraries during normal business hours.  Documents are also available at http://www.smgov.net/departments/clerk/agendas.aspx.

 

For a free subscription to City Council Agendas sign up at http://www01.smgov.net/win or call the City Clerk's Office at (310) 458-8211.

Any member of the public unable to attend a meeting but wishing to comment on an item(s) listed on the agenda may submit written comments prior to the meeting by mailing them to: City Clerk, 1685 Main Street, Santa Monica, CA  90401.  Comments may also be e-mailed to:  clerk@smgov.net

 

Si desea comunicarse con alguien en español, llame a nuestra oficina al (310) 458-8211 y pida hablar con Esterlina Lugo.

 

City Hall and the Council Chamber is wheelchair accessible.  If you require any special disability related accommodations (i.e. sign language interpreting, access to an amplified sound system, etc.), please contact the City Clerk's Office at (310) 458-8211 or TDD: (310) 917-6626 at least 3 days prior to the scheduled meeting.  This agenda is available in alternate format upon request by calling the City Clerk's Office.

 

Parking is available in front of City Hall and on Olympic Drive and in the Civic Center Parking Structure (validation free).

 
Recent Council Wrap-Ups:

NOTE: Council Wrap-Ups are a summary of meeting topics and events provided by the City Manager's Office as a public service. This wrap-up is not an official record of Council action. The official record is posted by the City Clerk on this website with other meeting documents as soon as possible after the meeting.
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