City Council Meeting Wrap Up for May 12, 2015

NOTE: Council Wrap-Ups are a summary of meeting topics and events provided by the City Clerk's Office as a public service.  This wrap-up is not an official record of Council action. The official record is posted by the City Clerk on this website with other meeting documents as soon as possible after the meeting.


COMPLETED AGENDA

CITY OF SANTA MONICA

SPECIAL CITY COUNCIL MEETING AGENDA

CITY HALL COUNCIL CHAMBERS - 1685 MAIN STREET

TUESDAY, MAY 12, 2015

 

MEETING BEGINS AT 4:00 P.M.

 

CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL

 

This is a special City Council meeting.  Public comment is restricted to only items listed on the agenda.

1.   CLOSED SESSIONS:

 

1-A:     Public Employee Appointment

            Title: City Manager

 

ACTION:        Heard. No reportable action taken.

 

 

ADJOURNMENT.

 

Any documents produced by the City and distributed to a majority of the City Council regarding any item on this agenda will be made available at the City Clerk's Counter located at City Hall, 1685 Main Street, Santa Monica, and at the City's public libraries during normal business hours.  Documents are also available at http://www.smgov.net/departments/clerk/agendas.aspx.

For a free subscription to City Council Agendas sign up at http://www01.smgov.net/win or call the City Clerk's Office at (310) 458-8211.

Any member of the public unable to attend a meeting but wishing to comment on an item(s) listed on the agenda may submit written comments prior to the meeting by mailing them to: City Clerk, 1685 Main Street, Santa Monica, CA  90401.  Comments may also be e-mailed to:  clerk@smgov.net

Si desea comunicarse con alguien en español, llame a nuestra oficina al (310) 458-8211 y pida hablar con Esterlina Lugo.

City Hall and the Council Chamber is wheelchair accessible.  If you require any special disability related accommodations (i.e. sign language interpreting, access to an amplified sound system, etc.), please contact the City Clerk's Office at (310) 458-8211 or TDD: (310) 917-6626 at least 3 days prior to the scheduled meeting.  This agenda is available in alternate format upon request by calling the City Clerk's Office.

Parking is available in front of City Hall and on Olympic Drive and in the Civic Center Parking Structure (validation free).


 

 



 

 

COMPLETED AGENDA

CITY OF SANTA MONICA

REGULAR CITY COUNCIL MEETING AGENDA

CITY HALL COUNCIL CHAMBERS - 1685 MAIN STREET

TUESDAY, MAY 12, 2015

 

MEETING BEGINS AT 5:30 P.M.

 

CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL

 

(Please note that Agenda Items may be reordered during the Council meeting at the discretion of the City Council.)

1.   CLOSED SESSIONS:

 

1-A:     Conference with Legal Counsel - Anticipated Litigation: Anticipate significant exposure to litigation pursuant to Government Code Section 54956.9 (d)(2) - 1 case

 

ACTION:        Heard. No reportable action taken.

The following is the order of business for items to be heard no earlier than 6:30 p.m

2.  SPECIAL AGENDA ITEMS:

 

2-A:     Proclamation declaring May 17-23, 2015 as National Public Works Week in Santa Monica

 

ACTION:        Recognition presented.

 

3.  CONSENT CALENDAR:  (All items will be considered and approved in one motion unless removed by a Councilmember for discussion.)

 

3-A:     Approval of minutes of April 14, 15, and 28, 2015 City Council meetings. (Continued from May 5, 2015 meeting.)

 

ACTION:        Approved.

3-B:     Contract Services Agreement to Provide General and Hazardous Waste Disposal - recommendation to Award Request for Proposals (RFP) #24 to Stericycle Environmental Solutions, to provide a household hazardous waste (HHW) door-to-door curbside collection program, hazardous waste management, transportation and disposal services of HHW for various City locations, staffing for the HHW Center, sewer diversion and wet well cleaning and waste disposal; authorize the City Manager to negotiate and execute a contractual services agreement with Stericycle Environmental Solutions in an amount not to exceed $285,000 for services required by the Resource Recycling, and Recovery Division for one year, with two additional one-year renewal options in the amount of $285,000 each year, with an increase based on the Waste Collection and Remediation Services Producer Price Index (PPI) or Consumer Price Index (CPI) whichever is greater up to a 5% increase for a total amount not to exceed $855,000 over a three-year period, with funding contingent upon Council budget approval; authorize the City Manager to negotiate and execute a contractual services agreement with Stericycle Environmental Solutions in an amount not to exceed $110,000 for services required by the Water Resources Division for one year, with two additional one-year renewal options in the amount of $110,000 each year, with an increase based on the Waste Collection and Remediation Services PPI or CIP whichever is greater up to a 5% increase, for a total amount not to exceed $330,000 over a three-year period, with funding contingent upon Council budget approval, and authorize any necessary modifications to complete additional services work within budget authority.

ACTION:        Approved.

 

3-C:     Third Modification of Agreement for Software Maintenance and Support of the City's Payroll and Financial System - recommendation to authorize the City Manager to negotiate and execute a third modification to Master Services Agreement #9635 (CCS), in the amount of $148,670 with Rimini Street Inc., for maintenance and support services of the City's payroll and financial systems. This will result in a five-year amended agreement with a new total amount not to exceed $413,670, with future year funding contingent on Council budget approval.

 

ACTION:        Approved.

 

3-D:     Other Post-Employment Benefits (OPEB) Trust and Investment Services- recommendation to authorize the City Manager to negotiate and execute a professional services agreement with the California Public Employees' Retirement System (CalPERS), to provide comprehensive services for the establishment and administration of an Internal Revenue Code (IRC) Section 115 Irrevocable Trust for the City's Other Post-Employment Benefits, for five years, with one additional three-year renewal option on the same terms and conditions, for an estimated total amount not to exceed $30,000 over a five-year period; with future year funding contingent on Council budget approval; adopt a resolution of the City of Santa Monica approving the California Employers' Retiree Benefit Trust (CERBT) Participation Agreement; adopt a resolution of the City of Santa Monica delegating authority to the City Treasurer and Assistant City Treasurer to authorize distributions from the CERBT fund; and approve budget changes, including the initial appropriation of the actuarially-determined annual required contribution for other post-employment benefits, totaling $2,506,785 in FY 2014-15, into the Irrevocable Trust.

 

ACTION:        Approved.

 

3-E:     Award Construction Contract for Safe Routes to Santa Monica High School - recommendation to Award Bid #SP2354 to All American Asphalt, for the Safe Routes to Santa Monica High School Project; authorize the City Manager to negotiate and execute a contract with All American Asphalt, in an amount not to exceed $1,022,160; authorize any necessary change orders to complete additional work within contract authority; and authorize budget changes.

 

ACTION:        Approved.

 

3-F:     Research Subscriber Agreement for Purchase of and Access to Legal Research Publications - recommendation to authorize the City Manager to negotiate and execute a Research Subscriber Agreement with West Publications, Inc. ("West"), for the purchase of and access to legal research publications. This is a sole source purchase in an amount not to exceed $600,000 for five years, with future year funding contingent on Council budget approval.

 

ACTION:        Approved.

 

3-G:     Authorization to execute Professional Services Agreement for Senior Criminalist - recommendation to authorize the City Manager to negotiate and execute a professional services agreement with the Los Angeles County Sheriff's Department for the services of one Senior Criminalist to perform forensic deoxyribonucleic acid (DNA) analysis and services. This is a sole source contract in an amount not to exceed $168,032.00 with future year funding contingent on Council budget approval.

 

ACTION:        Approved.

 

3-H:     Cancellation of a regular Council meeting scheduled for Tuesday, May 26, 2015 -recommendation that the City Council vote to cancel the regular meeting scheduled for May 26, 2015, due to lack of a quorum, and schedule special Budget Study Session meetings on Wednesday, May 27, 2015, and Thursday, May 28, 2015 at 5:30 p.m. in City Hall.

 

ACTION:        Approved.

 

3-I:       Reject Bids for Purchase of a Hydrostatic Drive High Pressure Jetter Vacuum Vehicle - recommendation to reject all bids for Bid #4175 for the purchase of a Hydrostatic Drive High Pressure Jetter Vacuum Vehicle as non-responsive, and direct staff to reissue a bid in order to obtain the best bidder for the purchase of a Hydrostatic Drive High Pressure Jetter Vacuum Vehicle.

 

ACTION:        Approved.

 

3-J:      Big Blue Bus Facility Security Guard Services - recommendation to Award Bid #4149 to Absolute International Security, for security guard services at the Big Blue Bus facility;  authorize the City Manager to negotiate and execute a contractual service agreement with Absolute International Security, in an amount not to exceed $475,554.56 for one year, with four additional one-year renewal option(s), for a total amount not to exceed $2,475,154.24 over a five-year period, with future year funding contingent on Council budget approval.

 

ACTION:        Approved.

 

3-K:    Fourth Street and Arizona Avenue negotiations and professional services - recommendation to authorize the City Manager to negotiation and execute an amendment to the exclusive negotiating agreement with the development team consisting of Metopolitan Pacific Capital, Clarett West, and DLJ West Capital for the Fourth Street and Arizona Avenue project to extend the term by six months with an additional three-month option; and authorize the City Manager to negotiate and execute a second modification to Professional Services Agreement Number 9539 with Keyser Marston Associates, Inc., in an amount not to exceed $200,000, and extend the term of the contract for three years with three, one-year options for the purposes of providing financial analysis of the Fourth Street and Arizona Avenue project,  Bergamot Station Arts Center project, and other real estate analytical needs during the term.

 

ACTION:        Approved.

3-L:     Authorize Continued use of Greyhound Bus Lines for Project Homecoming - recommendation to authorize the continuation of Project Homecoming through the purchase of bus tickets from Greyhound Lines, Inc., for a five year period beginning July 1, 2015 through June 30, 2020; and, authorize the Purchasing Services Manager to issue a purchase order with Greyhound Lines, Inc., for bus transportation in the amount not to exceed $70,000 for one year, with four additional one-year renewal options for a total not to exceed $350,000. This is a sole source purchase with future year funding contingent on Council budget approval.

ACTION:        Approved.

3-M:    Beach Parking Point of Sale System - recommendation to  authorize the City Manager to negotiate and execute a first modification to contract  #9860 with DataPark USA, Inc., in the amount of $160,000 to provide a new Point of Sale system (POS) at the five cashier-staffed beach parking lots (Lots 4, 5 South, 1 North, 3 North, and 8 North), resulting in a seven year amended contract with three additional one-year renewal options for a total amount not to exceed $5,160,000, with future year funding contingent on Council budget approval.

ACTION:        Approved.

 

3-N:     Modification  to Contract for  Software Licenses and Upgrades, Mobile Licenses, Professional Services, andOngoing Maintenance and Support Services for City's electronic Timekeeping Hardware and Software - recommendation to authorize the City Manager to negotiate and execute modification to Contract #8417 with Kronos, Inc., in the amount of $15,000 for software licenses and services to implement mobile license technology; and a fourth modification in the amount of $20,000 to develop new interfaces and make changes to existing interfaces for the new Enterprise Resource Planning (ERP) system, resulting in a 15-year amended contract ending June 30, 2020, for a total not to exceed $380,000; and, authorize a second modification with Kronos, Inc., in the amount of $497,000 for the City's electronic timekeeping and attendance hardware and software, resulting in a 15-year amended contract ending June 30, 2020 with a new total amount not to exceed $1,128,653 with future year funding contingent on Council approval and budget adoption.

 

ACTION:        Approved.

 

3-O:     Enterprise Resource Planning System Purchase- recommendation to award RFP# 4714 to Tyler Technologies, Inc. for an Enterprise Resource Planning System (ERP), to replace the City's Financial Management, Human Resource and Payroll systems, and authorize the City Manager to negotiate and execute an agreement in an amount not to exceed $3,200,000 including a $576,000 contingency, for five years with future year funding contingent on Council budget approval; authorize a maintenance agreement with Tyler Technologies, Inc, in an amount not to exceed $1,160,000 to provide maintenance and support for the Tyler Munis software system   for five years with future year funding contingent on Council budget approval; and, authorize any necessary changes to complete additional work within contract authority.

 

ACTION:        Approved.

 

5.  CONTINUED ITEMS:

 

5-A:     Resolution to Adopt a Negative Declaration; Introduction and First Reading of an Ordinance to Repeal the Existing Zoning Ordinance and Add a New Zoning Ordinance, to Repeal Existing Land Use and Zoning Related Provisions and Add New Land Use and Zoning Related Provisions, and to Repeal the Existing Official Districting Map and Adopt the Final Official Districting Map; Resolution to Approve Land Use and Circulation Element ("LUCE") Amendments, and Resolution to Approve LUCE Land Use Designation Map Amendments - recommendation that City Council:  (1) Introduce for First Reading an Ordinance to: (a) Repeal the existing Zoning Ordinance, Chapter 9.04 of Article 9 of the Santa Monica Municipal Code, and adding a new Zoning Ordinance, Chapter 9.01 through 9.52, to Article 9 of the Santa Monica Municipal Code to Adopt a Comprehensive Zoning Ordinance, (b) Repeal Chapters 9.08 through 9.72 of Article 9 of the Santa Monica Municipal Code and adding new chapters 9.53 through 9.68 to Article 9 of the Santa Monica Municipal Code to establish Land Use and Zoning Related Provisions, and  (c) Implement the New Zoning Ordinance by Repealing the Existing Official Districting Map and Adopting the Final Official Districting Map. (Continued from May 5, 2015 meeting)

 

ACTION: Approved.

 

7.  ORDINANCES:  (Public comment is permitted on ordinances for introduction and first reading.  No public discussion is permitted on ordinances for second reading and adoption.)

 

7-A:     Vacation Rentals and Home-Sharing - Second reading and adoption of an ordinance amending the Santa Monica Municipal Code adding Chapter 6.20 Home-Sharing, in order to establish regulations for short-term rental of a portion of a dwelling unit by the owner or tenant occupant. 

 

ACTION:        Adopted.

 

7-B:     Second Reading and Adoption of an Ordinance Prohibiting Housing Discrimination Based On Source of Income, Including Section 8 Vouchers and Other Rent Subsidies - Second reading and adoption of an ordinance amending the Santa Monica Municipal Code section 4.28.030 to prohibit housing discrimination based on the source of a tenant's income and section 4.28.060 to increase the penalties for housing discrimination violations, and to add injunctive relief to the civil remedies.

 

ACTION:        Adopted.

 

8. STAFF ADMINISTRATIVE ITEMS:

 

8-A:     Disposition of City-Owned Housing Properties - recommendation to authorize the City Manager to transfer ownership of the 419 and 1616 Ocean Avenue properties to Community Corporation of Santa Monica, including negotiation and execution of agreements consistent with affordability covenants and funding parameters established in the City's Housing Trust Fund Guidelines; and, adopt a resolution declaring 2018 19th Street is not needed for any public purpose and authorize the sale of the property.

ACTION:        Approved.

9.  PUBLIC HEARINGS:


 

9-A:     Public Hearing and Approval of the Proposed 2015-19 Consolidated Plan and Proposed FY 2015-16 One-Year Action Plan Allocating Federal Community Development Block Grant (CDBG) and HOME Investment Partnerships Act Program (HOME) Entitlement Grant Funds - recommendation that City Council: Hold a public hearing and approve the Proposed  2015-19 Consolidated Plan and the Proposed FY 2015-16 One-Year Action Plan; and, authorize City staff to submit all necessary documents to the U.S. Department of Housing and Urban Development (HUD) to accept the City's annual CDBG and HOME entitlement grant funds.

 

ACTION:        Approved.


11.  RESOLUTIONS:

 

11-A:   Adopt a Resolution Establishing a Revised Fee Schedule for Permit Application User Fees and Services in the Planning and Community Development Department in Association with the New 2015 Zoning Ordinance.

 

ACTION:        Adopted.

 

13.  COUNCILMEMBER DISCUSSION ITEMS:

 

13-A:   Appointment to one unscheduled vacancy on the Architectural Review Board for a term ending on June 30, 2016.

 

ACTION:        Continued to May 27, 2015 Council meeting.

 

 

13-B:   Appointment to one unscheduled vacancy on the Clean Beaches & Ocean Parcel Tax Citizens Oversight Committee for a term ending on December 31, 2015.

 

ACTION:        Michael Dubin appointed.

 

13-C:  Request of Councilmember O'Day to consider directing staff to prepare an ordinance and leasing standards that would limit allowable emissions of air pollutants from aircraft and other sources at the Santa Monica airport.  Discussion and direction may include actions recently considered by the Airport Commission and Task Force on the Environment.

 

ACTION:        Approved.

 

14.  PUBLIC INPUT:  (Public comment is permitted only on items not on the agenda that are within the subject matter jurisdiction of the City.  State law prohibits the City Council from taking any action on items not listed on the agenda, including issues raised under this agenda item.)

 

ADJOURNMENT at 9:52 p.m. in the memory of Mattie Williams.

 

Any documents produced by the City and distributed to a majority of the City Council regarding any item on this agenda will be made available at the City Clerk's Counter located at City Hall, 1685 Main Street, Santa Monica, and at the City's public libraries during normal business hours.  Documents are also available at http://www.smgov.net/departments/clerk/agendas.aspx.

For a free subscription to City Council Agendas sign up at http://www01.smgov.net/win or call the City Clerk's Office at (310) 458-8211.

Any member of the public unable to attend a meeting but wishing to comment on an item(s) listed on the agenda may submit written comments prior to the meeting by mailing them to: City Clerk, 1685 Main Street, Santa Monica, CA  90401.  Comments may also be e-mailed to:  clerk@smgov.net

Si desea comunicarse con alguien en español, llame a nuestra oficina al (310) 458-8211 y pida hablar con Esterlina Lugo.

City Hall and the Council Chamber is wheelchair accessible.  If you require any special disability related accommodations (i.e. sign language interpreting, access to an amplified sound system, etc.), please contact the City Clerk's Office at (310) 458-8211 or TDD: (310) 917-6626 at least 3 days prior to the scheduled meeting.  This agenda is available in alternate format upon request by calling the City Clerk's Office.


Parking is available in front of City Hall and on Olympic Drive and in the Civic Center Parking Structure (validation free).

 

 
Recent Council Wrap-Ups:

NOTE: Council Wrap-Ups are a summary of meeting topics and events provided by the City Manager's Office as a public service. This wrap-up is not an official record of Council action. The official record is posted by the City Clerk on this website with other meeting documents as soon as possible after the meeting.
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