City Council Meeting Wrap Up for January 27, 2015

NOTE: Council Wrap-Ups are a summary of meeting topics and events provided by the City Clerk's Office as a public service.  This wrap-up is not an official record of Council action. The official record is posted by the City Clerk on this website with other meeting documents as soon as possible after the meeting.

 

 

COMPLETED AGENDAS

CITY OF SANTA MONICA

REGULAR CITY COUNCIL MEETING AND

SPECIAL JOINT MEETING OF THE CITY COUNCIL, HOUSING AUTHORITY,

AND THE REDEVELOPMENT SUCCESSOR AGENCY

CITY HALL COUNCIL CHAMBERS - 1685 MAIN STREET

TUESDAY, JANUARY 27, 2015

MEETING BEGINS AT 5:30 P.M.

 

CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL

 

(Please note that Agenda Items may be reordered during the Council meeting at the discretion of the City Council.

 

 

1.   CLOSED SESSIONS:

 

1-A:     Conference with Legal Counsel - Existing Litigation - Litigation has been initiated formally pursuant to Government Code Section 54956.9(d)(1): City of Santa Monica v. United States of America, et al., United States Court of Appeals for the Ninth District Case Number 14-55583 

 

ACTION:        Heard. No reportable action taken.

 

1-B:     Conference with Legal Counsel - Existing Litigation - Litigation has been initiated formally pursuant to Government Code Section 54956.9(d)(1): Hartley et al. v. Santa Monica City Council, State of California Court of Appeal, Second Appellate District Case Number B258 982

 

ACTION:        Heard. No reportable action taken.

 

1-C:     Conference with Legal Counsel - Existing Litigation - Litigation has been initiated formally pursuant to Government Code Section 54956.9 (d)(1): Redden v. City of Santa Monica, Los Angeles Superior Court Case Number BC 545 191

ACTION:        Heard. No reportable action taken.

The following is the order of business for items to be heard no earlier than 6:30 p.m

2. SPECIAL ITEMS:

 

2-A:     Recognition of Retiring City Manager Rod Gould

ACTION:        Recognition presented.

3.  CONSENT CALENDAR:  (All items will be considered and approved in one motion unless removed by a Councilmember for discussion.)

 

3-A:     Approval of minutes of the May 14, 2013, April 8, 2014 and January 13, 2015 City Council meetings.

ACTION:        Approved.

3-B:     Annual Development Agreement Compliance Review - recommendation that the City Council: review the status of Development Agreement compliance, and determine good faith compliance for those that are in compliance.

 

ACTION:        Approved.

 

(410-000-01)

 

3-C:     Professional Services Agreement for the Big Blue Bus Fuel and Wash Upgrade Project - recommendation to: award Request for Proposals (RFP) #SP2371 to RNL Interplan, Inc,; authorize the City Manager to negotiate and execute professional services Agreement No. 10019 (CCS) with RNL Interplan, Inc. in an amount not to exceed $117,282 to provide design services for the BBB Fuel and Wash Upgrade Project; and, authorize any necessary modifications to complete additional work within budget authority.

 

ACTION:        Approved.

 

(1000-001-05)

 

3-D:     Award Construction Contract and Inspection and Testing Contract for San Vicente Emergency Generator Project - recommendation to: 1) Award Bid #SP2212 to Cora Constructors, Inc., and authorize the City Manager to negotiate and execute Contract No. 10020 (CCS) in an amount not to exceed $1,744,205 for construction of the San Vicente Emergency Generator Project; 2) Award Request for Qualifications (RFQ) #SP2212 to CivilSource, Inc., and authorize the City Manager to negotiate and execute Contract No. 10021 (CCS) in an amount not to exceed $147,342 for inspection and testing services for the San Vicente Emergency Generator Project; and authorize any necessary change orders to complete additional work within contract authority.

 

ACTION:        Approved.

 

505-014

 

3-E:     Furnish and Deliver two Cutaway Para-Transit Buses - recommendation to authorize a purchase order with Creative Bus Sales, for the purchase of two Compressed Natural Gas (CNG)-powered transit cutaway buses. This sole source purchase utilizes the Morongo Basin Transportation Authority (MBTA)/CalAct cooperative bid #11-03, in an amount not to exceed $187,666.

 

ACTION:        Approved.

 

(1000-002-04)

 

3-F:     Award Construction Contract and Construction Management Services Agreement for the Colorado Esplanade Streetscape Improvement Project - recommendation to: 1) Award Bid #SP2217 and authorize the City Manager to negotiate and execute Contract No. 10022 (CCS) with All American Asphalt in an amount not to exceed $13,286,900, for the construction of the Colorado Esplanade Streetscape Project; 2) Award Request for Proposal (RFP) #SP2217 and authorize the City Manager to negotiate and execute professional services Agreement No. 10023 (CCS) with MNS Engineers, Inc. in an amount not to exceed $500,000  for construction management services for the Colorado Esplanade Streetscape Project; and, authorize any necessary change orders to complete additional work within budget authority.

 

ACTION:        Approved.

 

913-002

New #? - 513-017 - Colorado Esplanade Streetscape Improvement Project

 

3-G:     Award Construction Contract for the Michigan Avenue Traffic Circles Project - recommendation to: Award Bid #SP2348, and authorize the City Manager to negotiate and execute Contract No. 10024 (CCS) with El Camino Construction & Engineering Corporation, in an amount not to exceed $357,148 for the construction of the Michigan Avenue Traffic Circles Project; and authorize budget increases.

 

ACTION:        Approved.

 

(506-003-04)

 

3-H:     Grant Applications for Stormwater Reuse - recommendation that City Council: 1) Adopt Resolution No. 10857 (CCS) authorizing the application for grant funds in the amount of  $3,785,866 from the California State Water Resources Control Board's Clean Beaches Initiative Grant Program for the Santa Monica Clean Beaches Project; 2) Adopt Resolution No. 10858 (CCS) authorizing the application for grant funds in the amount of $1,980,770 from the California Department of Water Resources' Water-Energy Grant Program for the Santa Monica Water-Energy Project; and, 3) Authorize the City Manager to execute all necessary documents to apply for both grants, accept grants, if award, and accept all grant renewals, if awarded; and, authorize budget changes, including the commitment of local match funding as outlined, in the event that the grants are awarded.

 

ACTION:        Approved.

 

(505-004)

 

3-I:       Award Construction Contract for the California Incline Bridge Replacement Project - recommendation to: 1) award Bid #SP2059 and authorize the City Manager to negotiate and execute Contract No. 10025 (CCS) for the California Incline Bridge Replacement Project to MCM Construction, Inc., in an amount not to exceed $15,690,211; 2) authorize the City Manager to negotiate and execute a seventh modification to Professional Services Agreement No. 7148 (CCS) in the amount not to exceed $300,000 with Wallace, Roberts & Todd, for Engineer of Record (technical support) services during the construction of the California Incline Bridge Replacement Project, resulting in an amended agreement with a new total amount not to exceed $2,767,202; 3) authorize any necessary change orders to complete additional work within budget authority; and 4) appropriate budget increases. (Continued from January 13, 2015 meeting.)

 

ACTION:        Approved.

 

(506-003-04-03)

 

3-J:      Contract for Service as Interim City Manager - recommendation that the City Council approve Contract No. 10026 (CCS) with Elaine Polachek for her service as Interim City Manager, with a salary of $27,452 per month, commencing on February 1, 2015, until the Council appoints a new permanent City Manager.

 

ACTION:        Approved.

 

(101-000)

 

7.  ORDINANCES:  (Public comment is permitted on ordinances for introduction and first reading.  No public discussion is permitted on ordinances for second reading and adoption.)

 

7-A:     Second reading and adoption of Ordinance No. 2479 (CCS) modifying Santa Monica Municipal Code Chapter 7.16 to enhance water conservation regulations.

ACTION:        Adopted.

(502-006-04)

8. STAFF ADMINISTRATIVE ITEMS:

 

SPECIAL JOINT MEETING OF THE CITY COUNCIL, HOUSING AUTHORITY, AND THE REDEVELOPMENT SUCCESSOR AGENCY:

 

ROLL CALL OF THE SPECIAL JOINT MEETING

 

8-A:     Approval of minutes of the April 8 and October 28, 2014 Housing Authority meetings, and the October 28, 2014 Redevelopment Successor Agency meeting.

 

ACTION:        Approved.

 

8-B:     FY 2015-16 through FY 2019-20 Five-Year Financial Forecast; FY 2014‑15 Midyear Budget, Position and Compensation Changes; and Parking Rates and Permit Fees for All City Parking Facilities and Resources - recommendation: that the City Council, Housing Authority, and Successor Agency to the Santa Monica Redevelopment Agency appropriate FY 2014-15 midyear expenditure and revenue budget adjustments; also that the City Council: 1) Review and comment on the FY 2015-16 through FY 2019-20 Five-Year Financial Forecast and direct staff to proceed with developing a fiscally sustainable budget strategy; 2) Review and comment on community issues and resident feedback that will guide FY 2015-17 budget development; 3) Adopt Resolution No.10859 (CCS) establishing classification and salary rates for various positions; 4) Approve the position and classification changes; 5) Adopt Resolution No. 10860 (CCS) of the City of Santa Monica establishing parking rates and permit fees for all City parking facilities and resources; 6) Authorize the City Manager to accept a grant award in the amount of $27,186 from the 2013 State Homeland Security Grant Program Funds for mobile training exercises for the Fire Department that support regional homeland security goals; and, 7) Authorize the City Manager to negotiate and execute a first modification to Contract No. 9925 in the amount of $348,233 with Santa Monica Convention & Visitors Bureau, to provide a shuttle program in Downtown Santa Monica, resulting in a five-year amended contract with a new total amount not to exceed $997,428, with future year funding contingent on Council budget approval.

 

ACTION:        Approved.

 

(202-000)

 

ADJOURNMENT OF THE SPECIAL JOINT MEETING

 

8-C:     Proposed FY2015-19 Human Services Grants Program and Cultural/Art Organizational Support Program Funding Rationales - recommendation that the City Council: 1) Approve the Proposed FY2015-19 Human Services Grants Program (HSGP), Cultural/Art Organizational Support Program (OSP) and Strategic Sustainability Initiative Funding Rationales, including proposed guidelines and selection criteria; and,   2) Authorize staff to release a Request for Proposals (RFP) for the next four-year grant funding cycle (FY2015-19).

 

ACTION:        Approved as amended.

 

(300-002)

(301-000)

 

8-D:     Feasibility analysis and Design-Build Agreement for the City Services Building Project - recommendation that the City Council: Review and comment on the feasibility analysis, concept design and financial options for the City Services Building Project; and authorize the City Manager to negotiate a Guaranteed Maximum Price with design-build contractor Hathaway Dinwiddie Construction Company, for design services for the proposed City Services Building.

 

ACTION:        Approved.

 

904-008 -  new #? - City Services Building

 

8-E:     City Yards Master Plan - recommendation that the City Council: 1) Approve the final City Yards Master Plan in concept; 2) Direct staff to issue a request for bids for a design-build team for the initial phases of the City Yards Master Plan; and, 3) Direct staff to prepare a financing plan for the initial phases of the City Yards Master Plan and return to Council to award a contract to a design-build team.

ACTION:        Approved with staff direction.

 

(500-006)

(911-000)

13.  COUNCILMEMBER DISCUSSION ITEMS:

 

13-A:   Appointment to one unscheduled vacancy on the Arts Commission for a term ending on June 30, 2016. 

 

ACTION:        Continued to a future meeting and staff direction provided.

 

13-B:   Appointment to one vacancy on the Arts Commission for a full term ending on June 30, 2018. (Continued from the January 13, 2015 meeting.)

 

ACTION:        Continued to a future meeting and staff direction provided.

 

13-C:  Appointment to one unscheduled vacancy on the Commission on the Status of Women for a term ending on June 30, 2015.(The Commission On the Status of Women has submitted a written request that Council continue this item to February 24, 2015.)

 

ACTION:        Continued to February 24, 2015 meeting.

 

 

 

13-D:  Appointment to one unscheduled vacancy on the Planning Commission for a term ending on June 30, 2015.

 

ACTION:        Continued to February 10, 2015 meeting.

 

13-E:   Request of Mayor Pro Tem Vazquez and Councilmember Himmelrich that staff present the Council with an ordinance to implement the recommendation of the City's auditors in the attached letter to form an audit committee of the City Council that will "provide oversight and review of the City's financial reporting process, internal controls and the independent audit function."

 

ACTION:        Approved as amended.

 

(100-003-02)

 

14.  PUBLIC INPUT:  (Public comment is permitted only on items not on the agenda that are within the subject matter jurisdiction of the City.  State law prohibits the City Council from taking any action on items not listed on the agenda, including issues raised under this agenda item.)

 

ADJOURNMENT at 11:49 p.m. in the memory of Rolfe Wyer, Vivian Bradley Spurgin and Michele Serros.

 

Any documents produced by the City and distributed to a majority of the City Council regarding any item on this agenda will be made available at the City Clerk's Counter located at City Hall, 1685 Main Street, Santa Monica, and at the City's public libraries during normal business hours.  Documents are also available at http://www.smgov.net/departments/clerk/agendas.aspx.

 

For a free subscription to City Council Agendas sign up at http://www01.smgov.net/win or call the City Clerk's Office at (310) 458-8211.

 

Any member of the public unable to attend a meeting but wishing to comment on an item(s) listed on the agenda may submit written comments prior to the meeting by mailing them to: City Clerk, 1685 Main Street, Santa Monica, CA  90401.  Comments may also be e-mailed to:  clerk@smgov.net

 

Si desea comunicarse con alguien en español, llame a nuestra oficina al (310) 458-8211 y pida hablar con Esterlina Lugo.

 


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Recent Council Wrap-Ups:

NOTE: Council Wrap-Ups are a summary of meeting topics and events provided by the City Manager's Office as a public service. This wrap-up is not an official record of Council action. The official record is posted by the City Clerk on this website with other meeting documents as soon as possible after the meeting.
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