City Council Meeting Wrap Up for January 26, 2016

 

NOTE: Council Wrap-Ups are a summary of meeting topics and events provided by the City Clerk's Office as a public service.  This wrap-up is not an official record of Council action. The official record is posted by the City Clerk on this website with other meeting documents as soon as possible after the meeting.

 

 

COMPLETED AGENDAS

CITY OF SANTA MONICA SPECIAL MEETING

CITY HALL COUNCIL CHAMBERS

1685 MAIN STREET, ROOM 213

TUESDAY JANUARY 26, 2016

MEETING BEGINS AT 4:30 PM

 

CALL TO ORDER

PLEDGE OF ALLEGIANCE ROLL CALL

 

(This is a special City Council meeting.  Public comment is restricted to only items listed on the agenda.)

 

1.         CLOSED SESSIONS

 

1.A.     Public Employee Evaluation: Title of Employee: City Manager

 

ACTION:           Held.

 

ADJOURNMENT at 5:41 p.m.



 

COMPLETED AGENDAS

CITY OF SANTA MONICA 

REGULAR AND SPECIAL JOINT MEETING

CITY HALL COUNCIL CHAMBERS

1685 MAIN STREET, ROOM 213

TUESDAY JANUARY 26, 2016

MEETING BEGINS AT 5:30 PM

                                                                             

 

 

CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL

 

 

(Please note that Agenda Items may be reordered during the Council meeting at the discretion of the City Council.)

1. CLOSED SESSIONS

1.A.     Conference with Legal Counsel - Claim of RCSM LP dba Chinois on Main against the City of Santa Monica, City Claim Number 15-0848

ACTION:  Approved Settlement in the amount of $25,000

1.B.     Conference with Legal Counsel - Existing Litigation - Litigation has been initiated formally pursuant to Government Code Section 54956.9 (d)(1): National Business Aircraft Association, et al. v. City of Santa Monica, CAA Docket No. 16-14-04

ACTION:  Heard. No reportable action taken.

1.C.     Conference with Legal Counsel - Anticipated Litigation: Anticipate significant exposure to litigation pursuant to Government Code Section 54956.9 (d)(2) - 1 case - Part 16 re leasing policy, landing fees and loans

ACTION:  Heard. No reportable action taken.

1.D.     Conference with Legal Counsel - Potential Litigation: Consideration of whether to initiate litigation pursuant to Government Code Section 54956.9 (d)(4) - 1605 Ocean Front Walk

ACTION:  Heard. No reportable action taken.

1.E.     Conference with Legal Counsel - Existing Litigation - Litigation has been initiated formally pursuant to Government Code Section 54956.9 (d)(1): Mahgerefteh v. City of Santa Monica, Los Angeles Superior Court Case Number BC 541 384

ACTION:  Approved Settlement in the amount of $75,000.

1.F.     Conference with Real Property Negotiator.
Property: 1318 - 1320 Fourth Street.
City Negotiators: Andy Agle, Director of Housing and Economic Dev. Alan Kotin, ADK and Associates 
Under Negotiation: Ground Lease Terms
Owner of Record: City of Santa Monica

ACTION:  Heard. No reportable action taken.

1.G.     Consideration of the City Clerk Appointment and Process

ACTION:  Heard. No reportable action taken.

1.H.     Conference with Legal Counsel - Existing Litigation - Litigation has been initiated formally pursuant to Government Code Section 54956.9(d)(1): City of Santa Monica v. United States of America, et al., United States Court of Appeals for the Ninth District Case Number 14-55583

ACTION:  Heard. No reportable action taken.

The following is the order of business for items to be heard no earlier than 6:30 p.m.

 

 

2.     SPECIAL AGENDA ITEMS

2.A.     City Manager's Report - Update on the Pico Branch Library

            ACTION: Presented.

3.         CONSENT CALENDAR

(All items will be considered and approved in one motion unless removed by a Councilmember for discussion.)

 

3.A.     Fourth Modification to Agreement #8417 (CCS) with Kronos, Inc. for software licensing and upgrade services and Third Modification to Agreement #8434 (CCS) with Kronos, Inc., for software maintenance and support services

Recommended Action

Staff recommends that the City Council:

1)   Authorize the City Manager to negotiate and execute a fourth modification to agreement #8417 (CCS) in the amount of $85,179 with Kronos, Inc., a Massachusetts-based company, for 200 additional employee software licenses for Citywide use and upgrade services for Kronos, the City's electronic timekeeping and attendance system used by all departments and to implement an upgrade of Workforce TeleStaff (TeleStaff), event-based employee scheduling software used by the Fire Department.  The term of the contract remains unchanged at 15 years, ending June 30, 2020.  The new amended total contract amount will not to exceed $465,179, with future year funding contingent on Council budget approval;

2)   Authorize the City Manager to negotiate and execute a third modification to agreement #8434 (CCS) in the amount of $74,000 (including a 10% contingency) with Kronos, Inc., for maintenance and support services for Kronos and TeleStaff.  The term of the contract remains unchanged at 15 years, ending June 30, 2020.  The new amended total contract amount will not to exceed $1,202,653, with future year funding contingent on Council budget approval.

 

ACTION: Approved.

 

3.B.     Airport Park Expansion Award of Design Agreement

Recommended Action

Staff recommends that the City Council:

  1. Award Request for Proposals (RFP) #SP2422 to Rios Clementi Hale Studios (RCH), a California-based company, for the feasibility study and design of the Airport Park Expansion Project.
  2. Authorize the City Manager to negotiate and execute a Feasibility Study Agreement with Rios Clementi Hale Studios in an amount not to exceed $211,200 (includes a 10% contingency) for the feasibility study portion of the Project.
  3. Authorize the Director of Public Works to issue any necessary modifications to complete additional work within budget authority.

ACTION: Approved.

3.C.     Professional Services Agreement Modification for Graphic Design Services with Selbert Perkins Design for Wayfinding Project

Recommended Action

Staff recommends that the City Council:

  1. Authorize the City Manager to negotiate and execute a first modification to professional services agreement #2946 in the amount of $100,000 with Selbert Perkins Design, a California-based company, for graphic design services for design of Downtown Parking Wayfinding Signage and Citywide First Mile-Last Mile Signage. This will result in a five year amended contract/agreement with a new total amount not to exceed $179,900;
  2. Authorize budget changes as outlined in the Financial Impact and Budget Actions section of this report.

ACTION: Approved.

3.D.     Approve selection of DNV-GL and authorize the City Manager to execute a contract not to exceed $226,578 (including contingency).

Recommended Action:

Staff recommends that the City Council:

1.   Award RFP #60 to DNV-GL, a Norwegian-based company with offices in California, for the development of the Santa Monica Climate Action and Adaptation Plan;

2.   Authorize the City Manager to negotiate and execute a professional service agreement with DNV-GL, in an amount not to exceed $226,578 (including a $20,598 contingency).

ACTION: Approved.

3.E.     Bid Award for One Compressed Natural Gas Rear Load Refuse Packer Vehicle

Recommended Action

Staff recommends that the City Council:

  1. Award Bid #4224 to Los Angeles Freightliner, a California-based company for the purchase of one compressed natural gas rear load refuse packer vehicle.
  2. Authorize the Purchasing Services Manager to issue a purchase order with Los Angeles Freightliner for one compressed natural gas rear load refuse packer vehicle in an amount not to exceed $301,653.

ACTION: Approved.

3.F.     Modification to Agreement with Hathaway Dinwiddie Construction Company for the City Yards Stage 1

Recommended Action

Staff recommends that the City Council:

  1. Authorize the City Manager to negotiate and execute a first modification to Professional Services Agreement No. 10145 (CCS) in the amount of $115,000 with Hathaway Dinwiddie Construction Company (HDCC), a California-based company, for additional scope of work to complete the feasibility analysis and concept design phase. This would result in a new total amount not to exceed $502,200. 
  2. Authorize the Director of Public Works to issue any necessary modifications to complete the work within budget authority.

ACTION: Approved.

3.G.     Medical Services for Arrestees

Recommended Action

Staff recommends that the City Council take the following actions:

  1. Authorize the City Manager to negotiate and execute a professional service agreement with Vital Medical Services, LLC, a California-based company, for in- house medical service provisions for arrestees. This is a contract in an amount not to exceed $150,000 with future year funding contingent on Council budget approval.
  2. Authorize the City Manager to negotiate and execute a professional service agreement with UCLA Santa Monica Hospital and Palm Drive Medical Group, a California-based company, to provide emergency room medical services to arrestees. This is a contract in an amount not to exceed $50,000 with future year funding contingent on Council budget approval.

ACTION: Approved.

3.H.     New and Amended Housing Programs: Housing Opportunity Utilizing Subsidy Enhancements (HOUSE), Revisions to the Affordable Housing Production Program Administrative Guidelines, and Amendment to TORCA Homeownership Loan Terms

Recommended Action

Staff recommends that the City Council:

  1. Approve the proposed HOUSE program parameters for incentives outlined in Attachment A, regarding a pilot program intended to maintain and increase opportunities for households with housing vouchers;
  2. Approve the revised Administrative Guidelines to the Affordable Housing Production Program, as redlined in Attachment B; and
  3. Authorize the City Manager to approve an amendment to the TORCA loan term of any remaining borrower, upon request and subject to an evaluation regarding repayment feasibility and continued income-eligibility of the borrower, converting the existing 20-year or 30‑year term to a term requiring full repayment upon sale or transfer of the condominium.

ACTION:  At the request of staff, this item was pulled from the agenda.

3.I.       Statement of Official Action denying appeal 15ENT-0321 and upholding the Joint Design Review Body's denial of Building Design, Colors, Materials, and Landscape Plans for 14ARB-173 for the construction of a new 271-room hotel and 15,210 square feet of ground floor retail/restaurant space at 710 Wilshire Boulevard.

Recommended Action

Staff recommends that the City Council approve the attached Statement of Official Action denying Appeal 15ENT-0321 and upholding the Joint Design Review Body's denial of Building Design, Colors, Materials, and Landscape Plans for 14ARB173 for the construction of a new 271-room hotel and 15,210 square feet of ground floor retail/restaurant space at 710 Wilshire Boulevard.

 

ACTION:  At the request of staff, this item was pulled from the agenda.

3.J.      Amendment to Professional Services Agreement to Provide Support Services for MS4 Discharge Permit Compliance

Recommended Action

Staff recommends that the City Council authorize the City Manager to negotiate and execute a second modification to professional services agreement #2611 in the amount of $85,000 with California Watershed Engineering (CWE), a California-based company, to continue providing support services for compliance with the Municipal Separate Storm Sewer System (MS4) discharge permit. This will result in a four-year amended agreement with a new total amount not to exceed $150,000.

ACTION: Approved.

3.K.     Software Maintenance and Support Services Contract Renewal for the Housing Authority

Recommended Action:

Staff recommends that the City Council authorize the City Manager to negotiate and execute a contractual service agreement with HAPPY Software Inc. (HAPPY), a New York-based company, for ongoing software maintenance and support services of HAPPY's full suite of Housing Pro 8 Software.  The proposed amount for the three-year contract would not exceed $60,000, with future-year funding contingent on Council budget approval.

ACTION: Approved.

3.L.     Application for Funding for the Santa Monica Sustainable Water Infrastructure Project (SWIP), California Clean Water State Revolving Fund and Proposition 1 Funding Programs

Recommended Action

Staff recommends that the City Council:

1.  Adopt the attached resolution authorizing the application for funding consideration from the California State Water Resources Control Board (State Water Board) in the amount of approximately $57,050,000 from the Clean Water State Revolving Fund and Proposition 1 Funding Programs.

2.  Authorize the City Manager to execute all necessary documents to apply and negotiate for funding.

ACTION: Approved.

3.M.     Amendment to Provide Additional Scope of Work for completing the Downtown Specific Plan

Recommended Action

Staff recommends that the City Council authorize the City Manager to negotiate and execute a fourth modification to professional services agreement No. 9476 in the amount of $250,000 with Torti Gallas and Partners, Inc. a Maryland based company, for additional scope of work related to the Downtown Specific Plan. This will result in a 5 year amended contract/agreement with a new total amount not to exceed $905,500.

ACTION: Approved.

3.N.     Resolution Repealing Number 10796 (CCS) and Amending the City's Conflict of Interest Code to Revise the Designated Positions for Which Statements of Economic Interest are Required to be Filed

Recommended Action

Staff recommends that the City Council update the City's Conflict of Interest Code by adopting the proposed resolution. 

ACTION: Adopted.

 

3.O.     Award of Transportation Management Organization Consultant Contract

Recommended Action

Staff recommends that the City Council:

  1. Award RFP#51 to Steer Davies Gleave, a London-based company, for the provision of professional services for the development and activation of a Transportation Management Organization.
  2. Authorize the City Manager to negotiate and execute a contract with Steer Davies Gleave, in an amount not to exceed $785,000 for three years, with two additional one-year renewal options at $250,000 per year, on the same terms and conditions for a total amount not to exceed $1,285,000 over a five year period, with future year funding contingent on Council budget approval.
  3. Authorize budget changes as outlined in the Financial Impact & Budget Action section of this report.

ACTION: Approved.

7.         ORDINANCES

(Public comment is permitted on ordinances for introduction and first reading.  No public discussion is permitted on ordinances for second reading and adoption.)

7.A.     Second Reading And Adoption Of An Ordinance Adding Chapter 4.62 to the Santa Monica Municipal Code Requiring A Minimum Wage For Employees, And Adding Chapter 4.63 to the Santa Monica Municipal Code Requiring A Living Wage For Hotel Workers

Recommended Action

Staff recommends that City Council adopt the attached Ordinance.

ACTION: Adopted.

 

8.   STAFF ADMINISTRATIVE ITEMS

 

8.A.     Recommendation to Name Buffer Park

Recommended Action

Staff recommends that the City Council consider recommendations from the Recreation and Parks Commission for a permanent name for Buffer Park and move forward with the name Gandara Park.

 

ACTION: Staff direction given.

REGULAR MEETING OF THE REDEVELOPMENT SUCCESSOR AGENCY

ROLL CALL OF SUCCESSOR AGENCY

8.B.     Approval of minutes for the September 8, 2015 Redevelopment Successor Agency meeting.

ACTION: Approved.

ADJOURNMENT

SPECIAL JOINT MEETING OF CITY COUNCIL, HOUSING AUTHORITY, AND REDEVELOPMENT SUCCESSOR AGENCY

ROLL CALL OF JOINT MEETING

8.C.     Financial Status Update and FY 2015-16 Midyear Budget, Position and Compensation Changes

Recommended Action

Staff recommends that the City Council, Housing Authority, and Successor Agency to the Santa Monica Redevelopment Agency:

  • Appropriate FY 2015-16 midyear revenue and expenditure budget adjustments and approve corresponding adjustments to the FY 2016-17 budget plan as detailed in Attachment A.

Staff also recommends that the City Council:

  • Receive the FY 2015-16 through FY 2019-20 Financial Status Update;
  • Adopt a resolution establishing classification and salary rates for various positions detailed in Attachment B;
  • Approve the position and classification changes detailed in Attachment C;
  • Adopt a resolution of the City of Santa Monica setting forth the administrative citation schedule of fines for certain violations of the Santa Monica Municipal Code, setting civil penalties for parking violations and for the late payment of penalties, setting fines for Police and Fire Department responses to excessive false fire alarms, and setting fines for the Santa Monica Public Library detailed in Attachment D;
  • Approve the discontinuance of the $25 non-resident library card fee;
  • Authorize the City Manager to accept a grant awarded in the amount of $1,613,000 from the California Department of Transportation (Caltrans) Active Transportation Program for the Expo Station 4th Street Linkages project, and to accept all grant renewals;
  • Authorize the City Manager to accept a grant awarded in the amount of $987,000 from the California Department of Transportation (Caltrans) Active Transportation Program for the Michigan Avenue Greenway project, and to accept all grant renewals;
  • Provide direction on expansion of the City's aquatics program to include programing at Lincoln Middle School; and
  • Receive public comment on federal Community Development Block Grant (CDBG) and Home Investment Partnership Act (HOME) Program funds.

 

ACTION: Approved, as amended.

ADJOURNMENT OF JOINT MEETING

8.D.     Discussion of Concept Plans and Conceptual Business Terms associated with a Development Agreement (15ENT-0225) for the development of a new multi-screen movie theater and retail/restaurant project located at 1318-1320 Fourth Street.

Recommended Action

Staff recommends that the City Council:

1.   Discuss the applicant's Development Agreement Concept Plans and direct staff to initiate the Development Agreement negotiation process;

2.   Provide direction for negotiating potential community benefits, parameters for site redevelopment, and design alternatives identified by the Planning Commission and staff;

3.   Review and comment on the conceptual business terms and direct staff to initiate the negotiations on the Disposition and Development Agreement and Ground Lease Agreement for the project.

ACTION: Approved. Staff direction given.

8.E.     Annual Development Agreement Compliance Review

Recommended Action

Staff recommends that the City Council:

1)   Review the status of Development Agreement compliance

2)   Determine good faith compliance for those that are in compliance

 

ACTION:        Approved those in compliance.  Staff direction given.

13.       COUNCILMEMBER DISCUSSION ITEMS

 

 

13.A.   Appointment to one annual vacancy on the Clean Beaches Ocean Parcel Tax Citizens Oversight Committee for a term ending on 12/31/2017.

            ACTION:  Continued to February 23, 2016 meeting.

13.B.   Request of Mayor Vazquez, Mayor Pro Tem Winterer, and Councilmember McKeown that Council direct staff to explore an ordinance denying new discretionary permits or entitlements on properties where ongoing violations of previous permits or conditions of entitlement remain unresolved.

            ACTION:  Approved.  Staff direction given.

13.C.   Appointment to one unscheduled vacancy on the Commission on the Status of Women for a term ending on 6/30/2016.

ACTION:  Appointed Nancy Pierandozzi.

13.D.   Appointment to one unscheduled vacancy on the Commission on the Status of Women for a term ending on 6/30/2017.

ACTION:  Appointed Melissa Goodman.

14.       PUBLIC INPUT

(Public comment is permitted only on items not on the agenda that are within the subject matter jurisdiction of the City.  State law prohibits the City Council from taking any action on items not listed on the agenda, including issues raised under this agenda item.)

 

ACTION:  Held.

 

ADJOURNMENT

 

Any documents produced by the City and distributed to a majority of the City Council regarding any item on this agenda will be made available at the City Clerk's Counter located at City Hall, 1685 Main Street, Santa Monica, and at Main Library, 601 Santa Monica Boulevard, Santa Monica during normal business hours. Documents are also available at www.smgov.net/council/agendas.

 

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Members of the public unable to attend a meeting but wishing to comment on an item(s) listed on the agenda may submit written comments prior to the meeting by mailing them to: City Clerk, 1685 Main Street, Santa Monica, CA 90401 or councilmtgitems@smgov.net.  Materials received from the public by 4:30 PM the evening of the Council meeting will be distributed to Council prior to the meeting and posted online.

Si desea comunicarse con alguien en español, llame a nuestra oficina al (310) 458-8211 y pida hablar con Esterlina Lugo.

 

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Recent Council Wrap-Ups:

NOTE: Council Wrap-Ups are a summary of meeting topics and events provided by the City Manager's Office as a public service. This wrap-up is not an official record of Council action. The official record is posted by the City Clerk on this website with other meeting documents as soon as possible after the meeting.
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