City Council Meeting Wrap Up for November 22, 2016

NOTE: Council Wrap-Ups are a summary of meeting topics and events provided by the City Clerk's Office as a public service.  This wrap-up is not an official record of Council action. The official record is posted by the City Clerk on this website with other meeting documents as soon as possible after the meeting.



COMPLETED AGENDAS
CITY OF SANTA MONICA
REGULAR MEETING
CITY HALL COUNCIL CHAMBERS
1685 MAIN STREET, ROOM 213
TUESDAY NOVEMBER 22, 2016
MEETING BEGINS AT 5:30 PM



CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL


 (Please note that Agenda Items may be reordered during the Council meeting at the discretion of the City Council.)


1. CLOSED SESSIONS

 1.A. Public Employee Recruitment Title: City Attorney

ACTION: Heard. No reportable action taken.

1.B. Conference with Legal Counsel – Existing Litigation – Litigation has been initiated formally pursuant to Government Code Section 54956.9(d)(1): Swift v. City of Santa Monica, et al., Los Angeles Superior Court Case Number #BC 619 261

ACTION: Settlement No. 10397 (CCS) in the amount of $412,500.

1.C. Conference with Legal Counsel – Anticipated Litigation – Anticipate significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2) – 2600 Wilshire Boulevard

ACTION: Heard. No reportable action taken.

1.D. Conference with Legal Counsel – Anticipated Litigation – Anticipate significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2) – 423-429 Ocean Avenue

ACTION: Heard. No reportable action taken.

1.E. Conference with Legal Counsel – Existing Litigation – Litigation has been initiated formally pursuant to Government Code Section 54956.9(d)(1): Arlene Rosenblatt, an individual, on behalf of herself and all others similarly situated, v. City of Santa Monica et al., United States District Court, Central District of California, Western Division, Case Number 2:16-cv-04481-ODW-AGR

ACTION: Heard. No reportable action taken.

1.F. Conference with Legal Counsel – Existing Litigation – Litigation has been initiated formally pursuant to Government Code Section 54956.9(d)(1): Airbnb, Inc. and Homeaway.com,Inc., v. City of Santa Monica, United States District Court, Central District of California, Western Division, Case Numbers 2:16-cv-6645, 2:16-cv-6641

ACTION: Heard. No reportable action taken.

1.G. Conference with Real Property Negotiator:
Property: 1241 Fifth Street City
Negotiator: Andy Agle, Director of Housing and Economic Development
Under Negotiation: Terms of Affordability Covenant
Owner of Record: Alon Roma, LLC

ACTION: Amend Settlement Agreement 10398 (CC) to add $165,000 for a total of $2 million.

1.H. Conference with Legal Counsel – Existing Litigation – Litigation has been initiated formally pursuant to Government Code Section 54956.9(d)(1): Federal Aviation Administration v. City of Santa Monica, Notice of Investigation, Part 16 FAA Docket No. 16-16-13

ACTION: Heard. No reportable action taken.

1.I. Conference with Legal Counsel – Existing Litigation – Litigation has been initiated formally pursuant to Government Code Section 54956.9(d)(1): City of Santa Monica v. Atlantic Aviation, Los Angeles Superior Court Case Number SC 126 653

ACTION: Heard. No reportable action taken.

1.J. Conference with Legal Counsel – Existing Litigation – Litigation has been initiated formally pursuant to Government Code Section 54956.9(d)(1): City of Santa Monica v. American Flyers, Los Angeles Superior Court Case Number 16RO5422

ACTION: Heard. No reportable action taken.

1.K. Conference with Legal Counsel – Existing Litigation – Litigation has been initiated formally pursuant to Government Code Section 54956.9(d)(1): City of Santa Monica v. United State of America, U. S. District Court Case Number CV 13-08046

ACTION: Heard. No reportable action taken.

1.L. Conference with Legal Counsel – Potential Litigation – Consideration of whether to initiate litigation pursuant to Government Code Section 54956.9(d)(4) – 1 case

ACTION: Approved authorization to proceed.

The following is the order of business for items to be heard no earlier than 6:30 p.m.

3. CONSENT CALENDAR
(All items will be considered and approved in one motion unless removed by a Councilmember for discussion.)


3.A. Proposed Rent Subsidy Pilot Program: Preserving Our Diversity

Recommended Action

Staff recommends that the City Council approve the proposed Preserving Our Diversity pilot program (POD Program) Guidelines, as outlined in Attachment A to the report, to provide rental assistance to extremely low-income residents experiencing severe rent burden.

ACTION: Approved, with amendments, and direction given to staff.

101-010 – New #? – Rent Subsidy Pilot Program

3.B. Acceptance of 2015 State Homeland Security Grant Program (SHSGP) Grant Funds

Recommended Action

Staff recommends that the City Council:

  1. Authorize the City Manager to accept a grant awarded in the amount of $200,000 from the 2015 State Homeland Security Grant Program (SHSGP) and execute the subrecipient agreement and related documents to purchase equipment that supports regional homeland security goals; and
  2. Authorize budget changes as outlined in the Financial Impact and Budget Actions section of the report.

ACTION: Approved.

(701-006-04)

3.C. Approval of Third Modification to Agreement with Aeroplex Group Partners, LLC. for Santa Monica Airport Management

Recommended Action

Staff recommends that the City Council: 

  1. Authorize the City Manager to negotiate and execute a third modification to Professional Services Agreement No. 10262 (CCS) in the amount of $223,025 with Aeroplex Group Partners, LLC (“Aeroplex”), a California-based corporation, to provide additional property management and consulting services for the Santa Monica Airport. This will result in a two-year amended agreement expiring on June 30, 2017, in the amount of $844,115, including a 10% contingency with a one-year option to renew in the amount of $433,900, including a 10% contingency in FY 2017-18, at the sole discretion of the City for a total contractual amount not to exceed $1,278,015, with future year funding contingent on Council budget approval; and
  2. Authorize budget changes as outlined in the Financial Impacts & Budget Actions section of the report.

ACTION: Approved.

(800-001)

3.D. Beach Improvement Group (B.I.G.) Restrooms 16 and 17 Repair

Recommended Action

Staff recommends that the City Council:

  1. Award Bid #SP2401 to Concept Consultant, Inc., a California-based company, for the construction of the Beach Improvement Group (BIG) Beach Restrooms 16 and 17 Repair project;
  2. Authorize the City Manager to negotiate and execute Contract 10393 (CCS) with Concept Consultant, Inc. in an amount not to exceed $327,230 (includes a 10% contingency);
  3. Authorize budget changes as outlined in the Financial Impacts & Budget Actions section of the report; and
  4. Authorize the Director of Public Works to issue any necessary change orders to complete additional work within contract authority.

ACTION: Approved.

(308-002-01)

3.E. First Modification to the Agreement with Systems Source, Inc. for Citywide Knoll Furniture Procurement

Recommended Action

Staff recommends that the City Council authorize the City Manager to negotiate and execute Agreement No. 10394 (CCS) in the amount of $1,107,000 with Systems Source, Inc., a California-based company, to provide Knoll systems furniture procurement, installation and consulting services on an as-needed basis for City staff offices. This will result in a five year amended agreement with a new total amount not to exceed $1,282,000, with future year funding contingent on Council budget approval.

ACTION: Approved.

(205-008)

3.F. Resolution Authorizing the City Manager to Execute a Cooperative Agreement with the California Department of Transportation (Caltrans) for the Olympic Crossover Project and 4th Street Area Access Improvements

Recommended Action

Staff recommends that the City Council adopt Resolution No. 11006 (CCS) authorizing the City Manager to execute cooperative Agreement No. 10395 (CCS) with the California Department of Transportation (Caltrans) for Caltrans’ required review and approval of a Project Study Report-Project Development Support Project Initiation Document (PSR-PDS PID) for the Olympic Crossover project and 4th Street area access improvements.

ACTION: Approved and adopted.

(900-000)

3.G. Amendment to Professional Services Agreement with Alta Planning and Design for Edison Language Academy Safe Routes to School Project

Recommended Action 

Staff recommends that the City Council:

  1. Authorize the City Manager to negotiate and execute a first modification to Professional Services Agreement No. 10282 in the amount of $20,000 with Alta Planning and Design, a professional consulting company based in California, to provide additional design consulting services for the Edison Language Academy Safe Routes to School project. This will result in an amended Professional Services Agreement with a new total amount not to exceed $122,914 (including a 6.1 % contingency); and
  2. Authorize the budget changes as outlined in the Financial Impacts & Budget Actions section of the report.

ACTION: Approved.


(506-001-07)

3.H. Agreement with Esri for GIS Software License Renewal

Recommended Action

Staff recommends that the City Council authorize the City Manager to negotiate and execute Agreement No. 10396 (CCS) with Environmental Systems Research Institute, Inc. (Esri), a California-based company, for software licensing related to the City’s enterprise Geographic Information System (GIS). This recommended award is made as an exception to the competitive bidding process pursuant to Municipal Code Section 2.24.080 (d), as competition does not exist because only Esri possesses the unique ability or capability to meet the particular requirements of the solicitation, such as a good or service that is copyrighted, patented or otherwise only available from one license holder, and is for a total amount not to exceed $170,500 (including 10% contingency), with future year funding contingent on Council budget approval.

ACTION: Approved.

(101-003-04-03)

3.I. Modify Purchase Order for Personal Protective Equipment

Recommended Action

Staff recommends that the City Council:

  1. Increase the award of Bid #4215, awarded to Municipal Emergency Services Inc., a Connecticut-based company, for the purchase of firefighting personal protective equipment, from $165,000 to $450,000; and
  2. Authorize the Purchasing Services Manager to issue a purchase order with Municipal Emergency Services Inc. for firefighting personal protective equipment in the amount not to exceed $450,000 over the three year agreement and on the same terms and conditions with future year funding contingent on Council budget approval. 

ACTION: Approved.

(205-008) 

3.J. Approval of Minutes for the City Council - Regular and Special Joint Meeting - Oct 25, 2016

ACTION: Approved.

3.K. Approval of Minutes for the City Council - Special Meeting - Nov 1, 2016 4:30 PM 

ACTION: Approved.

3.L. Approval of Minutes for the City Council - Special Meeting - Nov 1, 2016 5:30 PM

ACTION: Approved.

4. STUDY SESSION

4.A. Local Coastal Program Update Study Session: Overview of the Community Outreach Process and Proposed Policy Direction for the Land Use Plan

Recommended Action

Staff recommends that the City Council review and comment on the proposed policy direction for the City’s Local Coastal Program Land Use Plan update and direct staff to proceed with developing a draft LCP Land Use Plan for public release.

ACTION: Direction given to staff.

(400-001-08)

7. ORDINANCES
(Public comment is permitted on ordinances for introduction and first reading. No public discussion is permitted on ordinances for second reading and adoption.)

7.A. Second Reading and Adoption of Ordinance No. 2527 (CCS) Amending Article VIII of the Santa Monica Municipal Code by Adopting the California Building Standards Code and the Santa Monica Local Amendments to the California Building Standards Code

Recommended Action

Staff recommends that City Council adopt the Ordinance.

ACTION: Adopted.

(416-003)

9. PUBLIC HEARINGS

9.A. State of the Water Fund Report and 2017 Water Rate Adjustment

Recommended Action

Staff recommends that the City Council: 

1. Suspend the 9% water rate increase authorized by Council to go into effect on January 1, 2017 and authorize a 5% increase to be in effect until December 31, 2017; and

2. Authorize the budget changes as outlined in the Financial Impacts & Budget Actions section of the report.

(502-001-01)

ACTION: Approved.

14. PUBLIC INPUT
(Public comment is permitted only on items not on the agenda that are within the subject matter jurisdiction of the City. State law prohibits the City Council from taking any action on items not listed on the agenda, including issues raised under this agenda item.)

ACTION: Held.

ADJOURNMENT at 10:04 p.m.

 

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NOTE: Council Wrap-Ups are a summary of meeting topics and events provided by the City Manager's Office as a public service. This wrap-up is not an official record of Council action. The official record is posted by the City Clerk on this website with other meeting documents as soon as possible after the meeting.
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