City Council Meeting Wrap Up for July 12, 2016

NOTE: Council Wrap-Ups are a summary of meeting topics and events provided by the City Clerk's Office as a public service.  This wrap-up is not an official record of Council action. The official record is posted by the City Clerk on this website with other meeting documents as soon as possible after the meeting.



COMPLETED AGENDAS
CITY OF SANTA MONICA
REGULAR MEETING
CITY HALL COUNCIL CHAMBERS
1685 MAIN STREET, ROOM 213
TUESDAY JULY 12, 2016
MEETING BEGINS AT 5:30 PM



CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL


 (Please note that Agenda Items may be reordered during the Council meeting at the discretion of the City Council.)

1. CLOSED SESSIONS

1.A. Conference with Legal Counsel - Existing Litigation - Litigation has been initiated formally pursuant to Government Code Section 54956.9(d)(1): Mark Smith, et al. v. City of Santa Monica, 14 CFR Part 16, FAA Docket No. 16-16-02

ACTION: Heard. No reportable action taken.

1.B. Conference with Legal Counsel - Existing Litigation - Litigation has been initiated formally pursuant to Government Code Section 54956.9(d)(1): City of Santa Monica v. United States of America, et al., United States Court of Appeals for the Ninth District Case Number 14-55583

ACTION: No reportable action taken.

1.C. Conference with Legal Counsel - Existing Litigation - Litigation has been initiated formally pursuant to Government Code Section 54956.9(d)(1): Rosenblatt v. City of Santa Monica and the City Council of the City of Santa Monica, United States District Court Case Number 16 CV 04481 ODW (AGRx)

ACTION: No reportable action taken.

1.D. Conference with Legal Counsel - Existing Litigation - Litigation has been initiated formally pursuant to Government Code Section 54956.9(d)(1): Atwood v. City of Santa Monica; Roth Management; Heal the Bay; Landry's Inc., dba Bubba Gump's; and Camacho's Inc., dba Mariasol's and Does 1 through 10, inclusive, United States District Court Case Number 16 CV 04114 PA (AGRx)

ACTION: No reportable action taken.

The following is the order of business for items to be heard no earlier than 6:30 p.m.

2. SPECIAL AGENDA ITEMS

2.A. City Manager's Report: Youth Tech Program

ACTION: Presented.

2.B. Proclamation declaring July 2016 as Park and Recreation Month

ACTION: Presented by the Mayor.

3. CONSENT CALENDAR
(All items will be considered and approved in one motion unless removed by a Councilmember for discussion.)

3.A. Approval of Minutes for the City Council - Regular and Special Joint Meeting - May 24, 2016 5:30 PM

ACTION: Approved.

3.B. Reject Bids for the Purchase of One Compressed Natural Gas Two Yard Dump Truck and Two Compressed Natural Gas Four Yard Dump Trucks

Recommended Action

Staff recommends that the City Council:

  1. Reject all bids for Bid #4240 for the purchase and delivery of One Compressed Natural Gas Two Yard Dump Truck and Three Compressed Natural Gas Four Yard Dump Trucks; 
  2. Direct staff to reissue a bid in order to obtain the best bidder for the purchase and delivery of One Compressed Natural Gas Two Yard Dump Truck and Three Compressed Natural Gas Four Yard Dump Trucks.

ACTION: Approved.

3.C. Award Design and Construction Contract for City Services Building Well

Recommended Action

Staff recommends that the City Council:

  1. Award Bid #77 to BC2 Environmental, a California-based company, for the City Services Building Project exploratory boring and water supply drilling project;
  2. Authorize the City Manager to negotiate and execute a contract with BC2 Environmental, in an amount not to exceed $269,037(including a 10%contingency);
  3. Authorize the Director of Public Works to issue any necessary change orders to complete additional work within agreement authority.

ACTION: Approved.

3.D. Award Contractual Service Agreement for Pump Maintenance, Repair, and Purchase

Recommended Action

Staff recommends that the City Council:

  1. Award Bid #4251 to PumpMan, Incorporated, a California-based company, for pump maintenance, repair services, and the purchase of replacement equipment;
  2. Authorize the City Manager to negotiate and execute an agreement with PumpMan Incorporated, in an amount not to exceed $1,750,000 over a five-year period, with future year funding contingent on Council budget approval.

ACTION: Approved.

3.E. Award Contractual Services Agreements for Water/Wastewater Facilities and Equipment Painting Services

Recommended Action

Staff recommends that the City Council:

  1. Award Bid #4252 to Pearl Painting, a California-based company, as primary vendor for painting services for Water/Wastewater facilities; and secondary vendor for painting services for fire hydrants and Water/Wastewater equipment such as vault covers; and U.S. National Corp., a California-based company, as primary vendor for painting services for fire hydrants and Water/Wastewater equipment; and secondary vendor for painting services for Water/Wastewater facilities.
  2. Authorize the City Manager to negotiate and execute an agreement with Pearl Painting, in an amount not to exceed $480,000 over a five-year period on the same terms and conditions, with future year funding contingent on Council budget approval.
  3. Authorize the City Manager to negotiate and execute an agreement with U.S. National Corp., in an amount not to exceed $367,000 over a five-year period including 10% annual increases, with future year funding contingent on Council budget approval.

ACTION: Approved.

3.F. Santa Monica Pier Corporation FY 2016/17 Budget and Work Plan

Recommended Action

Staff recommends that the City Council approve the Santa Monica Pier Corporation Board’s FY 2016/17 Budget and Work Plan.

ACTION: Approved.

3.G. Award Purchase Order for Parking Permit Materials & Related Services

Recommended Action

Staff recommends that the City Council:

  1. Award RFP# 75 to Rydin Decal, an Illinois-based company, for parking permit materials and related services;
  2. Authorize the Purchasing Services Manager to issue a purchase order with Rydin Decal for parking permit materials and related services in the amount not to exceed $80,000 for one year, with four additional one-year renewal options to extend on the same terms and conditions, for a total amount not to exceed $400,000 over a five-year period, with future year funding contingent on Council budget approval.

ACTION: Approved.

3.H. Downtown Santa Monica, Inc. (DTSM) FY 2016-17 Budget and Work Plan

Recommended Action

Staff recommends that the City Council:

  1. Approve the Downtown Santa Monica, Inc. (DTSM) Budget and Operational Work Plan for FY 2016-17;
  2. Waive Certain Planning and Public Works Permit Fees Related to DTSM’s Delivery of Contracted Services.

ACTION: Approved.

3.I. Accept Department of Alcoholic Beverage Control (ABC) Grant

Recommended Action

Staff recommends that the City Council: 

  1. Adopt the attached resolution authorizing the acceptance of grant funds in the amount of $56,540 from the California Department of Alcoholic Beverage Control (ABC) for the Minor Decoy Program, Shoulder-Tap Program, and IMPACT (Informed Merchants Preventing Alcohol-Related Crime Tendencies) inspections;
  2. Authorize the City Manager to execute all necessary documents to accept the grant;
  3. Authorize budget changes as outlined in the Financial Impacts & Budget Actions section of this report.

ACTION: Approved.

3.J. Resolution Approving Revisions to the City-wide Records Retention Schedule and Records

Recommended Action

Staff recommends that the City Council adopt the attached resolution approving the revisions to the City-wide Records Retention Schedule (“Schedule”).

ACTION: Adopted.

4. STUDY SESSION

4.A. Election Code Section 9212 Report Analyzing the Impacts of the Land Use Voter Empowerment Initiative

Recommended Action

Staff recommends that the City Council consider a staff analysis under Elections Code Section 9212 on the impacts of the Land Use Voter Empowerment (LUVE) Initiative.

This item was heard with Item 8-A.

ACTION: Received and filed.

7. ORDINANCES
(Public comment is permitted on ordinances for introduction and first reading. No public discussion is permitted on ordinances for second reading and adoption.)

7.A. Second Reading and Adoption of an Ordinance Amending Section 2.24.105 of the Santa Monica Municipal Code Related to Protest Procedures for City Purchases and Public Works Projects

Recommended Action

Staff recommends that City Council adopt the attached Ordinance.

ACTION: Adopted.

7.B. Second Reading and Adoption of Ordinance Amending the City's Zoning Ordinance (Divisions 1-5 of Article 9 of the Santa Monica Municipal Code) by Making Minor Clarifications Regarding the Applicability of Active Commercial Design and Active Commercial Use Requirements in Mixed-Use and Commercial Districts (Section 9.11.030 and Table 9.11.030), Requirements for Enclosed Garages in the R-1 Zone (Table 9.07.030), Requirements for Front Setbacks in the OP3 Zone (Table 9.09.030) and Requirements for Maximum First Story Street Wall Height in the OF Zone (Table 9.14.030)

Recommended Action

Staff recommends that City Council adopt the attached Ordinance.

ACTION: Adopted.

7.C. Introduction for First Reading a new Ordinance adding Chapter 7.70 to the Santa Monica Municipal Code regulating Wireless Telecommunications Facilities in the Right-of-Way and on Public Property and amending Chapter 7.06

Recommended Action

Staff recommends that the City Council introduce for first reading the attached ordinance establishing regulations for design and placement of wireless telecommunications facilities in the right-of-way and on public property by adding a new Chapter 7.70 to the Santa Monica Municipal Code and amending and repealing specific sections of Chapter 7.06 Right-of-Way Management Regulations related to Wireless Communications.

ACTION: Introduced and approved.

8. STAFF ADMINISTRATIVE ITEMS

8.A. Qualified Initiative petition amending the City's Land Use and Circulation Element (LUCE) and Zoning Ordinance to require Voter Approval of Certain Development Projects

Recommended Action

Staff recommends that the City Council do one of the following:

  1. Adopt the proposed measure entitled, “AN INITIATIVE PETITION AMENDING THE CITY’S LAND USE AND CIRCULATION ELEMENT (LUCE) AND ZONING ORDINANCE TO REQUIRE VOTER APPROVAL OF CERTAIN DEVELOPMENT PROJECTS THAT WOULD BE SUBJECT TO A NEW PERMIT REQUIREMENT, OF ALL DEVELOPMENT AGREEMENTS, AND OF CERTAIN CHANGES TO THE CITY'S LAND USE AND PLANNING POLICY DOCUMENTS SUBJECT TO SPECIFIED EXEMPTIONS” without alteration; or,
  2. Adopt a resolution placing the measure on the November 8, 2016, General Municipal Election ballot.

This item was heard with Item 4-A.

ACTION: Adopted Resolution.

8.B. Revenue and Advisory Measures for the November 2016 Ballot

Recommended Action

Staff recommends that the City Council:

  1. Adopt the attached ordinance enacting an increase in the transactions and use tax to one percent, subject to a vote of the electorate at the November 8, 2016 election (Attachment A); and
  2. Adopt the attached resolution placing measures on the November 8, 2016 ballot (Attachment B) that would:
    1. allow voters to express their preference that if a transaction and use tax increase is adopted, funds should be used to support public school programs and affordable housing;
    2. set the transaction and use tax at one percent;
    3. authorize certain members of the Council to submit arguments and rebuttals concerning the measure; and
    4. direct the City Attorney to prepare an impartial analysis of the measure.

ACTION: Adopted resolution.

8.C. Revised Language for Proposed Amendments to Article XXII of the City Charter (the Oaks Initiative)

Recommended Action 

Staff recommends that the City Council approve the revised language for proposed amendments to the Oaks Initiative to be placed on the November 2016 ballot.

ACTION: Approved with amendments.

8.D. City Yards Modernization Concept Design Recommendation

Recommended Action

Staff recommends that the City Council:

 

  1. Review and approve the feasibility analysis, concept design and financial options for the City Yards Modernization project. 
  2. Authorize the City Manager to negotiate a Guaranteed Maximum Price (GMP) with design-build contractor HDCC for design services (including schematic design, design development and construction documents) to build the proposed City Yards Modernization Project in accordance to the proposed Zipper Plan and Phasing Package A.
  3. Authorize the City Manager to negotiate and execute a second modification to Professional Services Agreement No. 10145 in the amount of $468,000 (includes a 10% contingency) with Hathaway Dinwiddie Construction Company (HDCC), a California-based company, to provide additional conceptual design scope of work related to the Olympic Treatment Plant, Water Resources, Gandara Park and Public Landscape, Phasing Package C.1. This will result in an amended agreement with a new total amount not to exceed $970,200, with future year funding contingent on Council budget approval. 
  4. Authorize the Director of Public Works to issue any necessary change orders to complete additional work within budget authority.
  5. Authorize the City Manager to register the City Yards as an eco-district with EcoDistricts Protocol. 
  6. Authorize the budget changes as outlined in the Financial Impacts and Budget Actions section of this report.

 

ACTION: Approved.

14. PUBLIC INPUT
(Public comment is permitted only on items not on the agenda that are within the subject matter jurisdiction of the City. State law prohibits the City Council from taking any action on items not listed on the agenda, including issues raised under this agenda item.)

ACTION: Held.

ADJOURNMENT at 10:39 p.m. in memory of the victims of the Dallas massacre.


Any documents produced by the City and distributed to a majority of the City Council regarding any item on this agenda will be made available at the City Clerk's Counter located at City Hall, 1685 Main Street, Santa Monica, and at Main Library, 601 Santa Monica Boulevard, Santa Monica during normal business hours. Documents are also available at www.smgov.net/council/agendas.

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Members of the public unable to attend a meeting but wishing to comment on an item(s) listed on the agenda may submit written comments prior to the meeting by mailing them to: City Clerk, 1685 Main Street, Santa Monica, CA 90401 or councilmtgitems@smgov.net.  Materials received from the public by 4:30 PM the evening of the Council meeting will be distributed to Council prior to the meeting and posted online.

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NOTE: Council Wrap-Ups are a summary of meeting topics and events provided by the City Manager's Office as a public service. This wrap-up is not an official record of Council action. The official record is posted by the City Clerk on this website with other meeting documents as soon as possible after the meeting.
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