City Council Meeting Wrap Up for June 14, 2016(1)

NOTE: Council Wrap-Ups are a summary of meeting topics and events provided by the City Clerk's Office as a public service.  This wrap-up is not an official record of Council action. The official record is posted by the City Clerk on this website with other meeting documents as soon as possible after the meeting.



COMPLETED AGENDA
CITY OF SANTA MONICA
REGULAR MEETING
CITY HALL COUNCIL CHAMBERS
1685 MAIN STREET, ROOM 213
TUESDAY JUNE 28, 2016
MEETING BEGINS AT 5:30 PM



CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL


 (Please note that Agenda Items may be reordered during the Council meeting at the discretion of the City Council.)

1. CLOSED SESSIONS

1.A. Conference with Legal Counsel - Existing Litigation - Litigation has been initiated formally pursuant to Government Code Section 54956.9(d)(1) - Zouloumian v. City of Santa Monica, City Claim #16-0414

ACTION: Settlement Agreement in the amount of $101,627. 

1.B. Conference with Legal Counsel - Existing Litigation - Litigation has been initiated formally pursuant to Government Code Section 54956.9(d)(1): Pico Neighborhood Association, Maria Loya and Advocates for Malibu Public Schools v. City of Santa Monica, Los Angeles Superior Court Case Number BC 616 804

ACTION: Held. No reportable action taken.

1.C. Conference with Legal Counsel – Anticipated Litigation: Anticipate significant exposure to litigation pursuant to Government Code Section 54956.9 (d)(2) – 1 case: 1236 25th Street

ACTION: Settlement agreement for an additional 12 months, with restrictions.

1.D. Conference with Legal Counsel - Existing Litigation - Litigation has been initiated formally pursuant to Government Code Section 54956.9(d)(1): Mark Smith, et al. v. City of Santa Monica, 14 CFR Part 16, FAA Docket No. 16-16-02

ACTION: Held. No reportable action taken.

1.E. Conference with Legal Counsel - Anticipated Litigation: Anticipate significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2) - 1 case: Shore Hotel's Claim for Damages

ACTION: Held. No reportable action taken.

The following is the order of business for items to be heard no earlier than 6:30 p.m.

2. SPECIAL AGENDA ITEMS

2.A. City Manager's Report: Santa Monica Institute

ACTION: Presented.

3. CONSENT CALENDAR

(All items will be considered and approved in one motion unless removed by a Councilmember for discussion.) 

3.A. Reject Bids for the Purchase of Two Compressed Natural Gas Irrigation Trucks and One Compressed Natural Gas Service Body Truck

Recommended Action

Staff recommends that the City Council:

 

  1. Reject all bids for Bid #4241 for the purchase and delivery of two Compressed Natural Gas Irrigation Trucks and one Compressed Natural Gas Service Body Truck; 
  2. Direct staff to reissue a bid in order to obtain the best bidder for the purchase and delivery of two Compressed Natural Gas Irrigation Trucks and one Compressed Natural Gas Service Body Truck.

 

ACTION: Approved.

3.B. Award Bid for Fleet Washing Services

Recommended Action

Staff recommends that the City Council:

 

  1. Award Bid #4246 to Qualified Mobile, Inc., a California-based company, for fleet washing services;
  2. Authorize the City Manager to negotiate and execute an agreement with Qualified Mobile, Inc., in an amount not to exceed $47,432 (including a $5,000 contingency) for one year, with 4-additional 1-year renewal option(s), on the same terms and conditions for a total amount not to exceed $237,160 over a 5-year period, with future year funding contingent on Council budget approval.

 

ACTION: Approved.

3.C. Agreement Modification No. 5 for Fire Station 3 Seismic Retrofit Design

Recommended Action

Staff recommends that the City Council authorize the City Manager to negotiate and execute a fifth modification to agreement #9771 (CCS) in the amount of $36,740 with IDS Group Inc., a California-based company, for bidding assistance and construction administration for the Fire Station 3 Seismic Retrofit project. This would result in a one-year amended agreement with a new total amount not to exceed $129,090. 

ACTION: Approved.

3.D. Award Construction Contracts for Citywide Sidewalk Repairs

Recommended Action

Staff recommends that the City Council:

 

  1. Award Bid# SP2451 to Vido Samarzich, Inc., a California-based company, for implementation of the Citywide Sidewalk Repair project;
  2. Authorize the City Manager to negotiate and execute a contract with Vido Samarzich, Inc., in an amount not to exceed $966,680 (including a 10% contingency);
  3. Award RFQ # SP1982 to CivilSource, a California-based company, for construction management and inspection services for the Citywide Sidewalk Repair project;
  4. Authorize the City Manager to negotiate and execute a contract with CivilSource, in an amount not to exceed $241,670 (including a 10% contingency);
  5. Authorize the Director of Public Works to issue any necessary change orders to complete additional work within contract authority.

 

ACTION: Approved.

3.E. Authorization to Negotiate Contract for Chain Reaction Restoration and Conservation

Recommended Action

Staff recommends that the City Council:

 

  1. Award RFP# SP2338 to Rosa Lowinger and Associates, a California-based company for art conservation services for The Chain Reaction Restoration Project;
  2. Authorize the City Manager to negotiate and execute an agreement with Rosa Lowinger and Associates, in an amount not to exceed $119,172 (including a 10% contingency). 

 

ACTION: Approved.

3.F. Sole Source Approval for Elevator Services and Maintenance at the Public Safety Facility and Main Library

Recommended Action

Staff recommends that the City Council authorize the City Manager to negotiate and execute an agreement with Mitsubishi Electric US, Inc., a California-based company, for elevator services and maintenance at the Main Library and the Public Safety Facility. This recommended award is made as an exception to the competitive bidding process pursuant to Section 2.24.080 (d) and is for a total amount not to exceed $296,600 (including a 20% contingency) for a five-year period with future year funding contingent on Council budget approval. 

ACTION: Approved.

3.G. Bid Award for the Purchase of Custodial Cleaning Chemicals

Recommended Action

Staff recommends that the City Council: 

 

  1. Award Bid #4249 to Staples Contract & Commercial, Inc., a Massachusetts-based company, for the purchase of custodial cleaning chemicals;
  2. Authorize the Purchasing Services Manager to issue a purchase order with Staples Contract & Commercial, Inc. for custodial cleaning chemicals in the amount not to exceed $114,000 (including a 10% contingency) for one year, with four additional one-year renewal options per manufacturer’s pricing increase or decrease each year for a total amount not to exceed $607,000, with future year funding contingent on Council budget approval. 

 

ACTION: Approved.

3.H. First Modification to Professional Services Agreement for Historic Resources Inventory Update

Recommended Action

Staff recommends that the City Council authorize the City Manager to negotiate and execute a first modification to agreement #10087 (CCS) in the amount of $37,880 with Architectural Resources Group, Incorporated ("ARG"), a California-based company, to provide professional services for additional community engagement and historical property analysis for the City's Historic Resources Inventory update that is currently in progress. This would result in an amended contract that terminates on December 30, 2018 with a new total amount not to exceed $254,485, with future year funding contingent on Council budget approval.

ACTION: Approved.

3.I. Third Modification to Contract to Provide Emergency Ambulance and Billing Services

Recommended Action

Staff recommends that the City Council authorize the City Manager to negotiate and execute a third modification to Contract No. 9438 (CCS) with Ameri-Care Ambulance, a California-based company, to provide emergency ambulance and billing services. This will result in a six year amended contract at no cost to the City.

ACTION: Approved.

3.J. Audit and Compliance Services for Business License Tax, Parking Facility Tax and Transient Occupancy Tax

Recommended Action

Staff recommends that the City Council:

 

  1. Award RFP# 74 to MuniServices, LLC, a California based company, to provide audit and compliance services for Business License Tax, Parking Facility Tax and Transient Occupancy Tax.
  2. Authorize the City Manager to negotiate and execute a professional services agreement with MuniServices, LLC in an amount not to exceed $400,000 for five years with future year funding contingent on Council budget approval.

 

ACTION: Approved.

3.K. Agreement to Provide a Comprehensive Digital Strategy and Information Architecture Services

Recommended Action

Staff recommends that the City Council:

 

  1. Award RFP #76 to Rightpoint Consulting, LLC a Chicago-based company for Digital Strategy and Information Architecture Services; and, 
  2. Authorize the City Manager to negotiate and execute an agreement with Rightpoint Consulting LLC, in an amount not to exceed $275,000 (including a $25,000 contingency) for a one-year term. 

 

ACTION: Approved.

3.L. Fourth modification to agreement with RAND Corporation to complete second Local Wellbeing Index including conducting survey and other data analysis

Recommended Action

Staff recommends that the City Council authorize the City Manager to negotiate and execute a fourth modification to agreement No. 9837(CCS) in the amount of $175,000 with RAND Corporation, a California-based company, for the production of the second Local Wellbeing Index, including survey fielding and data analysis. This will result in a 4 year amended agreement with a new total amount not to exceed $915,000, with future year funding contingent on Council budget approval.

ACTION: Approved.

3.M. Contract for Planning Services related to Complete Street Network Planning and Implementation

Recommended Action

Staff recommends that the City Council:

 

  1. Award RFP# 79 to Nelson/Nygaard Consulting Associates, a California-based company for complete streets and mobility planning policy and implementation services; 
  2. Authorize the City Manager to negotiate and execute an agreement with Nelson/Nygaard subconsultant ALTA Planning + Design, in an amount not to exceed $85,000 (including a $13,000 contingency) for project tasks of the Samohi Safe Routes to School design adjustments and construction documents; and,
  3. Authorize the City Manager to negotiate and execute an agreement with Nelson/Nygaard Consulting Associates, in an amount not to exceed $390,000 (including a $40,000 contingency) for project tasks related to complete streets policy, Downtown Community Plan, protected bikeway strategy, and 17th Street initial design services. 

 

ACTION: Approved.

3.N. Approval of Minutes for the City Council - Regular Meeting - May 10, 2016 5:30 PM

ACTION: Approved.

3.O. Approval of Minutes for the City Council - Special Meeting - May 24, 2016 4:30 PM

ACTION: Approved.

7. ORDINANCES

(Public comment is permitted on ordinances for introduction and first reading. No public discussion is permitted on ordinances for second reading and adoption.)

7.A. Introduction and First Reading of an Ordinance to Amend the Zoning Ordinance (Divisions 1-5 of SMMC Article 9) Making Minor Clarifications regarding applicability of Active Commercial Design and Active Commercial Use requirements in mixed-use and commercial districts (SMMC Section 9.11.030), requirements for enclosed garages in the R-1 zone (SMMC Table 9.07.030), requirements for front setbacks in the OP3 zone (SMMC Table 9.09.030), and requirements for Maximum First Story Street Wall Height in the OF zone (SMMC Table 9.14.030).

Recommended Action

Staff recommends that the City Council introduce for first reading the attached ordinance amending the City’s Zoning Ordinance making minor clarifications regarding applicability of Active Commercial Design and Active Commercial Use requirements in mixed-use and commercial districts, requirements for enclosed garages in the R-1 zone, requirements for front setbacks in the OP3 zone, and requirements for Maximum First Story Street Wall Height in the OF zone.

ACTION: Introduced and approved.

7.B. Review and give direction on procurement methods; Repeal Resolution suspending travel to Arizona; and, Introduce for first reading an ordinance amending Municipal Code Chapter 2.24 to reflect current purchasing practices.

Recommended Action

Staff recommends that the City Council:

 

  1. Receive the attached report on Santa Monica procurement; and
  2. Repeal Resolution No. 10479 (CCS), suspending official travel to the State of Arizona and developing additional financial sanctions while the Arizona law SB1070 remains in effect; and
  3. Introduce for first reading an ordinance amending Santa Monica Municipal Code Chapter 2.24 to reflect proposed changes to current purchasing practices; and
  4. Give staff direction to pilot or implement new methods of procurement, including reverse auctions, broad problem statements and partnerships, and an eMarketplace site, to increase purchasing power, vendor participation and innovation.

 

ACTION: Approved, and direction given to staff.

8. STAFF ADMINISTRATIVE ITEMS

8.A. Consideration of a proposal by Santa Monica College for a potential November 2016 bond measure that would include funding for joint projects between the College and the City of Santa Monica

Recommended Action

Staff recommends that the City Council consider supporting Santa Monica College's proposal for a potential bond measure on the November 2016 ballot that would include partial funding for the expansion of Memorial Park, adopt a motion in support of the bond, and direct staff to work in partnership with College representatives to define terms of the bond and associated future legal agreements between the City and the College.

ACTION: Approved.

8.B. Potential Revenue and Advisory Measures for November 2016 Ballot

Recommended Action

Staff recommends that the City Council review and comment on potential revenue and advisory measures for the November 2016 ballot related to increased local funds, affordable housing, and other community priorities, and direct staff to prepare ballot measure language based on the Council’s direction.

ACTION: Approved, and direction given to staff.

8.C. Potential Amendments to City Charter Article XXII (the Oaks Initiative) for November 2016 Election

Recommended Action

Staff recommends that the City Council hold a public hearing, receive public comment, and approve the proposed language amending Article XXII of the City Charter (the Oaks Initiative).

ACTION: Public hearing held, and direction given to staff.

13. COUNCILMEMBER DISCUSSION ITEMS

13.A. Annual Appointments to Boards and Commissions

ACTION: Continued to August 9, 2016 Council meeting.

13.B. Request of Councilmembers O’Day, Davis and Mayor Pro Tem Winterer that the Council establish a Big Blue Bus Zero Carbon 2030 Fleet Plan, direct staff to provide an analysis outlining the steps that the City would undertake to plan, implement, and track progress toward zero carbon emissions for Big Blue Bus operations, and authorize the City Manager to negotiate and execute a Professional Services Agreement with a qualified consultant to assist BBB staff in conducting the analysis. The analysis will include the opportunities and challenges of operating electric vehicles in an urban transportation environment, electric vehicle range, vehicle cost, Big Blue Bus facility infrastructure cost, industry best practice, sources of electricity and carbon offsets, and evaluating potential funding opportunities to fund the project, including the use of the proceeds from the sale of the 4th/Colorado terminus site to Metro, for achieving this goal by 2030. Staff will report back to Council in a study session within 6-9 months.

ACTION: Approved.

13.C. Request of Mayor Vazquez and Councilmember Himmelrich that staff return with proposals for a ballot measure that could provide a "voter-approval as a requirement before large-scale development" charter amendment that would protect and be acceptable to the broadest base of our residents.

ACTION: Not approved.

14. PUBLIC INPUT

(Public comment is permitted only on items not on the agenda that are within the subject matter jurisdiction of the City. State law prohibits the City Council from taking any action on items not listed on the agenda, including issues raised under this agenda item.)

ACTION: Held.

ADJOURNMENT at 12:32 a.m.

 

Any documents produced by the City and distributed to a majority of the City Council regarding any item on this agenda will be made available at the City Clerk's Counter located at City Hall, 1685 Main Street, Santa Monica, and at Main Library, 601 Santa Monica Boulevard, Santa Monica during normal business hours. Documents are also available at www.smgov.net/council/agendas.

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Members of the public unable to attend a meeting but wishing to comment on an item(s) listed on the agenda may submit written comments prior to the meeting by mailing them to: City Clerk, 1685 Main Street, Santa Monica, CA 90401 or councilmtgitems@smgov.net.  Materials received from the public by 4:30 PM the evening of the Council meeting will be distributed to Council prior to the meeting and posted online.

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NOTE: Council Wrap-Ups are a summary of meeting topics and events provided by the City Manager's Office as a public service. This wrap-up is not an official record of Council action. The official record is posted by the City Clerk on this website with other meeting documents as soon as possible after the meeting.
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