City Council Meeting Wrap Up for August 9, 2016

NOTE: Council Wrap-Ups are a summary of meeting topics and events provided by the City Clerk's Office as a public service.  This wrap-up is not an official record of Council action. The official record is posted by the City Clerk on this website with other meeting documents as soon as possible after the meeting.



CITY OF SANTA MONICA
SPECIAL MEETING
CITY HALL COUNCIL CHAMBERS
1685 MAIN STREET, ROOM 213
TUESDAY AUGUST 9, 2016
MEETING BEGINS AT 4:30 PM



CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL


 (Please note that Agenda Items may be reordered during the Council meeting at the discretion of the City Council.)

1. CLOSED SESSIONS

1.A. Public Employee Evaluation. 
 Title of Employee: City Manager

ACTION: Heard. No reportable action taken. 

ADJOURNMENT at 5:48 p.m.

 


 

CITY OF SANTA MONICA
REGULAR MEETING
CITY HALL COUNCIL CHAMBERS
1685 MAIN STREET, ROOM 213
TUESDAY AUGUST 9, 2016
MEETING BEGINS AT 5:30 PM



CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL


 (Please note that Agenda Items may be reordered during the Council meeting at the discretion of the City Council.)

1. CLOSED SESSIONS

1.A. Conference with Legal Counsel - Existing Litigation - Litigation has been initiated formally pursuant to Government Code Section 54956.9(d)(1) - Strisovsky v. City Of Santa Monica, et al., Los Angeles Superior Court Case Number BC 522 187

ACTION: Approved Settlement Agreement No.10350 (CCS) in the amount of $130,000.

1.B. Conference with Legal Counsel - Existing Litigation - Litigation has been initiated formally pursuant to Government Code Section 54956.9(d)(1): Justice Aviation, Inc. v. City of Santa Monica, Los Angeles Superior Court Case Number BC 628 862

ACTION: Heard. No reportable action taken.

1.C. Conference with Real Property Negotiator

Property: 1337/1345 7th St.
City Negotiator: Andy Agle, Dir., Housing & Economic Dev.
Under Negotiation: Price & Terms
Owner of Record: 1337 7th Street LLC

ACTION: Heard. No reportable action taken.

1.D. Conference with Legal Counsel - Anticipated Litigation: Anticipate significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2) - 1 case

ACTION: Heard. No reportable action taken.

1.E. Conference with Legal Counsel--Existing Litigation--Litigation has been initiated formally pursuant to Government Code Section 54956.9 (d)(1): City of Eureka v. The Superior Court of Humboldt County, Case Number JV140252 (request for Amicus support).

ACTION: Heard. No reportable action taken.

The following is the order of business for items to be heard no earlier than 6:30 p.m.

2. SPECIAL AGENDA ITEM

2.A. Commendation: Santa Monica Little League 2016 Minors Division Champions

ACTION: Presented.

2.B. City Manager's Report: Update on Programming and Services at Virginia Avenue Park

ACTION: Presented.

2.C. California Energy Commission Resolution to the City of Santa Monica for Greater Energy Efficiency

ACTION: Presented.

3. CONSENT CALENDAR
(All items will be considered and approved in one motion unless removed by a Councilmember for discussion.)


3.A. Approval of Minutes for the City Council - Regular and Special Joint Meeting - Jun 14, 2016 5:30 PM

ACTION: Approved.

3.B. Approval of Minutes for the City Council - Regular Meeting - Jun 28, 2016 5:30 PM

ACTION: Approved.

3.C. Annual Water Main Replacement Project

Recommended Action

Staff recommends that the City Council:

  1. Award Bid #SP2383 to Colich & Sons L.P., a California-based company, for the Annual Water Main Replacement and Pavement Rehabilitation Project;
  2. Authorize the City Manager to negotiate and execute Contract No. 10346 (CCS) with Colich & Sons L.P., in an amount not to exceed $1,720,904 (including a 15% contingency); 
  3. Award RFQ # 1982 to Berg and Associates Inc., a California-based company, for construction management and inspection services for the Annual Water Main Replacement and Pavement Rehabilitation Project;
  4. Authorize the City Manager to negotiate and execute a Professional Services Agreement No. 10347 (CCS) with Berg and Associates Inc., a California-based company, in an amount not to exceed $176,461 (including a 10% contingency); 
  5. Authorize the Director of Public Works to issue any necessary change orders to complete additional work within budget authority.

ACTION: Approved.

3.D. On-Bill Financed Light Emitting Diode (LED) Street Light Conversion Project

Recommended Action

Staff recommends that the City Council: 

  1. Authorize the City Manager to enter into an On-Bill Financing Agreement No. 10348 (CCS) with Southern California Edison (SCE) and to execute all necessary documents to accept the On-Bill Financing loan and rebates;
  2. Award Bid #SP2372 to Siemens Industry, Inc., a Delaware-based company, for the replacement of existing High Pressure Sodium (HPS) street light luminaires with Light Emitting Diode (LED) street light luminaires;
  3. Authorize the City Manager to negotiate and execute Contract No. 10349 (CCS) with Siemens Industry, Inc. in an amount not to exceed $589,206 (including a 15% contingency); and
  4. Authorize the Director of Public Works to issue any necessary change orders to complete additional work within contract authority.

ACTION: Approved.

3.E. 250 Santa Monica Pier Change of Concept

Recommended Action

Staff recommends the City Council authorize the City Manager to negotiate and execute a lease modification with Romana Pier LLC., to change the concept and trade name of its operation at 250 Santa Monica Pier.

ACTION: Bring back to Council at the August 23rd meeting.

3.F. Contract for Airport Building Roof Replacement

Recommended Action

Staff recommends that the City Council:

  1. Award RFQ#51509-OR to Best Contracting Services, Inc., a California-based company, for providing roof replacement services at the Santa Monica Airport;
  2. Authorize the City Manager to negotiate and execute Contract No. 10351 (CCS) with Best Contracting Services, Inc. in an amount not to exceed $515,680 (including a 10% contingency); and
  3. Authorize the Director of Public Works to issue any necessary change orders to complete the additional work within budget authority.

ACTION: Approved.

3.G. Environmental Consulting Services Agreement for the Airport Park Expansion Project

Recommended Action

Staff recommends that the City Council:

  1. Award Request for Proposals (RFP# 11062015) to AMEC Environment & Infrastructure, Inc., a California -based company for environmental consulting services for the Airport Park Expansion Project; and
  2. Authorize the City Manager to negotiate and execute Agreement No. 10352 (CCS) with AMEC Environment & Infrastructure, Inc. for a total amount not to exceed $257,933 (including a 10% contingency).

ACTION: Approved.

3.H. Adoption of Resolution Establishing New Position Classifications and Salary Rates for Fiscal Year 2016-2017

Recommended Action

Staff recommends that the City Council adopt Resolution No. 10982 (CCS) establishing new position classifications and adopting salary rates for those listed positions (Attachment A).

ACTION: Adopted.

3.I. Purchase and Install Near-Zero Emissions Engines and In-Frame Overhaul Services

Recommended Action

Staff recommends that the City Council:

 

  1. Award Bid #4247 to Cummins Pacific Corporation, a California-based company, for the installation of new near-zero emission engines on existing Big Blue Bus motor coaches, and for the overhaul of existing CNG engines on BBB motor coaches and on Fire Department apparatus; and
  2. Authorize the City Manager to negotiate and execute Agreement No. 10353 (CCS) with Cummins Pacific Corporation, in an amount not to exceed $1,314,475 (including a 10% contingency) for one year, with four additional one-year option years with a 3% annual increase, for a total amount not to exceed $7,029,055 over a five-year period, with future year funding contingent on Council budget approval.

 

ACTION: Approved.

3.J. Acceptance of Second Amendment to Urban Area Security Initiative (UASI) 2014 Agreement 

Recommended Action

Staff recommends that the City Council:
Authorize the City Manager to negotiate and execute a second amendment to the 2014 UASI grant in the amount of $433,909 for a total amount of $3,739,959.

ACTION: Approved.

6. ADMINISTRATIVE PROCEEDINGS

6.A. Appeal of the Planning Commission's decision to approve Development Review Permit and Variance (15ENT0138) to allow the construction of a new three-story, 32 feet in height, 14,490 square-foot addition to the former United States Post Office building as part of an adaptive reuse project converting the existing Landmark building to creative office space. A parking variance is also requested to reduce the required number of on-site parking spaces to be provided from 48 spaces to 25 spaces.

Recommended Action

Staff recommends that the City Council deny the appeal and uphold the decision of the Planning Commission to approve a Development Review Permit and Parking Variance (15ENT-0138) in association with the adaptive reuse and floor area expansion of the former US Post Office building, located at 1248 5th Street, as creative office space based on the findings and subject to the conditions described as an attachment to this report.

ACTION: Denied appeal, and gave direction to staff.

7. ORDINANCES
(Public comment is permitted on ordinances for introduction and first reading. No public discussion is permitted on ordinances for second reading and adoption.)

7.A. Ordinance Setting the FY 2016-17 Tax Rate for the 2012 Library General Obligation Refunding Bonds

Recommended Action

Staff recommends that the City Council adopt Ordinance No. 2526 (CCS) setting the FY 2016-17 tax rate for the 2012 Library general obligation bonds.

ACTION: Introduced and adopted.

8. STAFF ADMINISTRATIVE ITEMS

8.A. Lobbyist Registration Program Regulations and Establishment of Registration Fees

Recommended Action

Staff recommends that the City Council:

 

  1. Authorize implementation of the lobbyist regulations as promulgated by the City Clerk in accordance with Chapter 4.85 of the Santa Monica Municipal Code; and
  2. Adopt Resolution No. 10983 (CCS) establishing the fees for lobbyist registration, amendments and renewal.

 

ACTION: Approved, with amendments, and adopted Resolution.

10. REPORTS OF BOARDS AND COMMISSIONS

10.A. Request from Santa Monica Rent Control Board to Conduct a Study to Determine Which Factors, if any, Contribute to an Owner's Decision to Withdraw Controlled Units from the Rental Market

Recommended Action

Staff recommends that the City Council:

 

  1. Review and comment on the Santa Monica Rent Control Board's request to study factors contributing to owners deciding to withdraw controlled units from the rental market, and direct staff to proceed with conducting such a study; 
  2. Allocate $80,000 of Council discretionary funds to conduct the study recommended by the Rent Control Board; and
  3. Authorize budget changes as outlined in the Financial Impacts and Budget Actions section of this report.

 

ACTION: Approved.

13. COUNCILMEMBER DISCUSSION ITEMS

13.A. Annual Appointments to Boards and Commissions

Board/Commission No. of Appts. Term Ending
Airport Commission
ACTION: Appointed Lael Rubin
1 6/30/2020
Architectural Review Board
ACTION: Appointed Craig Hamilton, Barbara Kaplan
2 6/30/2020
Arts Commission
ACTION: Appointed Mike Myers, Roger Genser, Laure Yehia, Michael Baroff
4 6/30/2020
Building and Fire-Life Safety Commission
ACTION: Appointed James Bagnell, Charles Muttillo, Stuart Tom, Charles Whitaker
4 6/30/2020
Commission for the Senior Community
ACTION: Appointed Barbara Browning, Willa Wells
2 6/30/2020
Commission on the Status of Women
ACTION: Appointed Nicole Phillis
2 6/30/2020
Disabilities Commission
ACTION: Appointed Nanci Ellis, June Hagen, Christy Hobart
3 6/30/2020
Downtown Santa Monica, Inc.
ACTION: Appointed Patricia Hoffman, Bruria Finkel, Barry Snell
3 6/30/2020
Housing Commission
ACTION: Appointed Loren Block
1 6/30/2020
Landmarks Commission
ACTION: Appointed Ruth Shari
1 6/30/2020
Library Board
ACTION: Appointed Lucien Plauzoles
1 6/30/2020
Personnel Board
ACTION: Appointed Marcia Zimmer
1 6/30/2020
Planning Commission
ACTION: Appointed Richard McKinnon, Leslie Lambert
  6/30/2020
Recreation and Parks Commission
ACTION: Appointed Deborah Cohen, Maryanne LaGuardia, Alan Toy
3 6/30/2020
Social Services Commission
ACTION: Appointed Shawn Landres, Anita Prentice
2 6/30/2020

13.B. Appointment to one unscheduled vacancy on the Arts Commission for a term ending on 06/30/2018.

ACTION: Appointed Phil Brock.

13.C. Appointment to one unscheduled vacancy on the Commission on the Status of Women for a term ending on 06/30/2018.

ACTION: Appointed Joni Byun.

13.D. Appointment to one unscheduled vacancy on the Architectural Review Board for a term ending on 06/30/2017.

ACTION: Appointed Joshual Rosen.

13.E. Designation of voting delegate and alternate(s) for the League of California Cities Annual Conference and Business Meeting, to be held October 5 through October 7, 2016, in Long Beach, California.

ACTION: Designated Councilmember Himmelrich as the delegate, and Councilmember O’Connor as the alternate.

13.F. Request of Councilmember McKeown that the City Council authorize the City Manager and staff, working with the Santa Monica Sister Cities Association, to begin negotiations with the City of Galway, Ireland, for educational, cultural, and other exchanges under our Sister City program

ACTION: Approved.

13.G. Request of Councilmember McKeown that the City Council authorize use of his own Council travel funds to attend the Railvolution conference, October 9 through 12 in San Francisco.

ACTION: Approved.

13.H. Request of Mayor Vazquez, Mayor Pro Tem Winterer, and Councilmember McKeown that Council support Metro’s Los Angeles County Traffic Improvement Plan, and adopt Resolution No. 10984 (CCS) recommending voter approval in the November 8, 2016, election of a half-cent sales tax to fund transportation improvements in Los Angeles County, including accelerated rail system expansion to build on Santa Monica’s Expo connectivity, other traffic relief, increased local return for Santa Monica mobility projects, and additional benefits.

ACTION: Approved.

14. PUBLIC INPUT
(Public comment is permitted only on items not on the agenda that are within the subject matter jurisdiction of the City. State law prohibits the City Council from taking any action on items not listed on the agenda, including issues raised under this agenda item.)

ACTION: Held.

ADJOURNMENT at 12:40 a.m.

Any documents produced by the City and distributed to a majority of the City Council regarding any item on this agenda will be made available at the City Clerk's Counter located at City Hall, 1685 Main Street, Santa Monica, and at Main Library, 601 Santa Monica Boulevard, Santa Monica during normal business hours. Documents are also available at www.smgov.net/council/agendas.

For a free subscription to City Council Agendas sign up at http://www.santamonicacityca.iqm2.com or contact the City Clerk's Office at (310) 458-8211 or clerk@smgov.net.  This agenda is available in alternate format upon request.

Members of the public unable to attend a meeting but wishing to comment on an item(s) listed on the agenda may submit written comments prior to the meeting by mailing them to: City Clerk, 1685 Main Street, Santa Monica, CA 90401 or councilmtgitems@smgov.net.  Materials received from the public by 4:30 PM the evening of the Council meeting will be distributed to Council prior to the meeting and posted online.

Si desea comunicarse con alguien en español, llame a nuestra oficina al (310) 458-8211 y pida hablar con Esterlina Lugo.

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NOTE: Council Wrap-Ups are a summary of meeting topics and events provided by the City Manager's Office as a public service. This wrap-up is not an official record of Council action. The official record is posted by the City Clerk on this website with other meeting documents as soon as possible after the meeting.
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