City Council Meeting Wrap Up for June 23, 2015

NOTE: Council Wrap-Ups are a summary of meeting topics and events provided by the City Clerk's Office as a public service.  This wrap-up is not an official record of Council action. The official record is posted by the City Clerk on this website with other meeting documents as soon as possible after the meeting.

COMPLETED AGENDA 

CITY OF SANTA MONICA 

REGULAR CITY COUNCIL MEETING

(REGULAR MEETING OF THE REDEVELOPMENT

SUCCESSOR AGENCY CANCELLED) AND A SPECIAL JOINT MEETING WITH 

THE CITY COUNCIL, HOUSING AUTHORITY, AND PARKING AUTHORITY

CITY HALL COUNCIL CHAMBERS - 1685 MAIN STREET

TUESDAY, JUNE 23, 2015

 

MEETING BEGINS AT 5:30 P.M.

CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL

 

(Please note that Agenda Items may be reordered during the Council meeting at the discretion of the City Council.)

1.   CLOSED SESSIONS:

 

1-A:     Conference with Labor Negotiator.

City Negotiator:      Donna C. Peter, Director of Human Resources

Bargaining Units:   California Teamsters Local 911 (Teamsters)

                                    Executive Pay Plan (EPP)

                                                Management Team Associated (MTA)

                                                Public Attorneys Union (PAU)

                                                Public Attorneys' Legal Support Staff Union (PALSSU)

                                                Supervisory Team Associates (STA)

 

ACTION:        Heard. No reportable action taken.

 

1-B:     Conference with Legal Counsel - Existing Litigation - Litigation has been initiated formally pursuant to Government Code Section 54956.9(d)(1): Riel v. City of Santa Monica, United States District Court, Central District, Western Division Case Number 2:14-CV-04692 

 

ACTION:        Heard. No reportable action taken.

 

1-C:     Conference with Legal Counsel - Existing Litigation - Litigation has been initiated formally pursuant to Government Code Section 54956.9(d)(1): Curtis v. City of Santa Monica, Los Angeles Superior Court Case Number BC 552 256

 

ACTION:        Approved Settlement No. _______ (CCS)  in the amount of $175,000.

 

1-D:     Conference with Legal Counsel - Existing Litigation - Litigation has been initiated formally pursuant to Government Code Section 54956.9(d)(1): United States of America, ex rel. Mark Baird, Justin Frith, Rick Larson and David Moran v. City of Santa Monica and Gerber, United States District Court Case Number 11-cv-06632

 

ACTION:        Heard. No reportable action taken.

 

The following is the order of business for items to be heard no earlier than 6:30 p.m.

2.  SPECIAL AGENDA ITEMS:

 

2-A:     Recognition of Council Office Administrator's Public Service and Retirement

 

ACTION:        Recognition presented.

 

3.  CONSENT CALENDAR:  (All items will be considered and approved in one motion unless removed by a Councilmember for discussion.)

 

3-A:     Approval of minutes for the May 27 and 28, 2015, City Council meetings.

 

ACTION:        Approved.

3-B:     Purchase of Electrical Supplies from a Local Store - recommendation to authorize the Purchasing Services Manager to exercise the first year renewal option of Bid #4166 and issue a purchase order with Electric Supply Connection, for electrical supplies in the amount not to exceed $100,000 for one year, with one additional one-year renewal option with an increase based on market conditions for a total not to exceed amount of $300,000 over three years, with future year funding contingent on Council budget approval.  

 

ACTION:        Approved.

 

3-C:     Purchase of Heating, Ventilation and Air Conditioning (HVAC) Units and Supplies - recommendation to authorize the Purchasing Services Manager to exercise the first year renewal option of Bid #4162 and issue a purchase order with Howard Industries, for heating, ventilation and air conditioning units and supplies in an amount not to exceed $100,000 for one year, with one additional one-year renewal option for a total amount not to exceed $300,000 over a three year period, with future year funding contingent on Council budget approval.

 

ACTION:        Approved.

 

3-D:     Contractual Service Agreement for Plumbing Contractor Services - recommendation to authorize the City Manager to exercise the first year renewal option of Bid #4164 and negotiate and execute a contractual service agreement with The Lighthart Corporation, for plumbing contractor services in an amount not to exceed $200,000 for FY 2015-16, with one additional one-year renewal option, for a total amount not to exceed $550,000 over a three-year period, with future year funding contingent on Council budget approval.

 

ACTION:        Approved.

 

3-E:     Contractual Service Agreement for Water Feature and Pond Maintenance Services - recommendation to authorize the City Manager to exercise the first year renewal option to contractual service agreement #4048 with California Waters, LLC, for water feature and pond maintenance services in the amount of $117,162 for FY 2015-16, with one additional one-year renewal option resulting in a three-year amended contract with a new total amount not to exceed $351,626, with future year funding contingent on Council budget approval.

ACTION:        Approved.

 

3-F:     Downtown Santa Monica, Inc. FY 2015/16 Budget and Work Plan - recommendation that City Council review and approve the Proposed Downtown Santa Monica, Inc. Budget and Operational Plan for FY 2015/16.

 

ACTION:        Approved.

 

3-G:     Professional Services Agreement Modification for Fourth Street Cinema Project - recommendation to authorize the City Manager to negotiate and execute a second modification to Professional Services Agreement No. 9543 with Allan D. Kotin & Associates, in the amount not to exceed $130,000 through June 30, 2017, with three additional one-year renewal options on the same terms and conditions for economic consulting and financial analysis for the Fourth Street cinema project and additional real estate development analysis; and, authorize budget changes.

 

ACTION:        Approved.

 

3-H:     Contractual Services Agreement with General Pump Company & Tri County Pump Company to Provide Booster Pump and Well Maintenance - recommendation to: award Bid #4186 to General Pump Company (primary provider) and Tri County Pump Company (secondary provider), for the repair and maintenance of booster pumps and water wells, including emergency and after-hours response; authorize the City Manager to negotiate and execute a contractual service agreements with General Pump Company in an amount not to exceed $176,000, with two additional one-year renewal options for a total amount not to exceed $528,000 over a three-year period;  and with Tri County Pump Company in an amount not to exceed $176,000  with two additional one-year renewal options for a total amount not to exceed $528,000 over a three-year period, with future year funding contingent on Council budget approval; and, authorize any necessary modifications to complete additional services within budget authority.

 

ACTION:        Approved.

 

3-I:       Bus Advertising Installation Service - recommendation to: Award Bid #4193 to Outdoor Service Providers, Inc., for Bus Advertising Installation Services; authorize the City Manager to negotiate and execute a contractual service agreement with Outdoor Service Providers, Inc. in an amount not to exceed $231,000 for one year, with two additional one-year renewal option(s) for a total amount not to exceed $699,945 over a three year period, with future year funding contingent on Council budget approval.

 

ACTION:        Withdrawn.

 

3-J:      Award Bid for Bus Paint and Body Repair - recommendation to Award Bid #4183 to Carlos Guzman, Inc., to provide body repair and painting of transit coaches; authorize the City Manager to negotiate and execute a contractual service agreement in an amount not to exceed $650,000 for one year, with two-additional one-year renewal option(s) for a total amount not to exceed $1,950,000 over a three-year period, with future year funding contingent on Council budget approval.

 

ACTION:        Approved.

 

3-K:     Professional Services Agreement for the Update to the Historic Resources Inventory - recommendation to Award Request for Proposals ("RFP") #35 to Architectural Resources Group, Incorporated ("ARG") to provide professional services in the field of historic preservation for an update to the City's Historic Resources Inventory ("HRI"); and authorize the City Manager to negotiate and execute a professional services agreement in an amount not to exceed $216,605 to provide professional services in the field of historic preservation for an update to the City's HRI.

 

ACTION:        Approved.

 

3-L:     Award Professional Services Agreement for the Memorial Park North Parking Lot Project - recommendation to award RFP# SP2341 to John M. Cruikshank, Inc. (JMC2), to provide engineering design services for the Memorial Park North Parking Lot project; authorize the City Manager to negotiate and execute a professional service agreement with JMC2 in an amount not to exceed $109,968; and, authorize any necessary changes to complete additional work within contract authority.

 

ACTION:        Approved.

 

3-M:    Termination of Los Angeles Regional Interoperable Communications System Joint Powers Authority Agreement and Execution of Joint Powers Authority Agreement with the Interagency Communications Interoperability System - recommendation to Authorize the City Manager to terminate a Joint Powers Authority agreement with the Los Angeles Regional Interoperable Communications System and

execute a Joint Powers Authority agreement with the Interagency Communications Interoperability System.

 

ACTION:        Approved.

 

3-N:     Modification of Contract for Administration of Professional Medical Services - recommendation to authorize the City Manager to negotiate and execute a first modification to professional services agreement #2743 in the amount of $81,000 with Barry W. Leeder, Inc. dba Collections Plus, for professional medical services, resulting in a four year amended agreement with a new total amount not to exceed $150,847.

ACTION:        Approved.

REGULAR MEETING OF THE REDEVELOPMENT SUCCESSOR AGENCY

 

ROLL CALL

 

3-O:     Canceled, no business to consider.

 

ADJOURNMENT

6.  ADMINISTRATIVE PROCEEDINGS:

 

6-A:     Appeal of Planning Commission Decision Rejecting Specified Land Use and Circulation Element (LUCE) Amendments - recommendation to Grant the appeal and reverse the Planning Commission's decision to reject the proposed LUCE amendments to eliminate the Lincoln/Ocean Park and Broadway/Colorado Activity Center Low Overlays.

(This item may be heard with Item 7-C.)

 

ACTION:        Staff recommendation approved as amended.

7.  ORDINANCES:  (Public comment is permitted on ordinances for introduction and first reading.  No public discussion is permitted on ordinances for second reading and adoption.)

 

7-A:     Second Reading and Adoption of an Ordinance Repealing the Existing Zoning Ordinance, Chapter 9.04 of Article 9 of the Santa Monica Municipal Code, and Adding a New Zoning Ordinance, Chapter 9.01 Through Chapter 9.52, to Article 9 of the Santa Monica Municipal Code to Adopt a Comprehensive Zoning Ordinance; Repealing Chapters 9.08 Through 9.72 of Article 9 of the Santa Monica Municipal Code and Adding New Chapters 9.53 Through 9.68 to Article 9 of the Santa Monica Municipal Code to Establish Land Use and Zoning Related Provisions; and Implementing the New Zoning Ordinance by Repealing the Existing Official Distracting Map and Adopting a New Final Official Districting Map. 

 

ACTION:        Adopted.

 

7-B:    Second Reading and adoption of an Interim Ordinance Establishing Development Procedures and Standards in the Downtown Core Land Use Designation Pending Adoption of the City's Downtown Specific Plan.

 

ACTION:        Adopted.

 

7-C:     Adopt a Resolution to Approve LUCE Amendments and LUCE Land Use Designation Map Amendments; and Reconsideration Whether to Allow Tier 3 Development In An Area Designated Mixed Use Boulevard Low on Colorado Avenue East of 20th Street, on the south side of Broadway East of 20th Street, and on 20th Street and Cloverfield Boulevard between Broadway and Colorado Avenue- recommendation that City Council approve the LUCE amendments to eliminate the Lincoln/Ocean Park and Broadway/Colorado Activity Center Low Overlays and the LUCE Land Use Designation Map amendments for 1419 19th Street and portions of 820 Montana Avenue, 1613 Lincoln Boulevard, and 1637 Lincoln Boulevard.

(This item may be heard with Item 6-A.)

ACTION:        Staff recommendation approved as amended.

9.  PUBLIC HEARINGS:

 

ROLL CALL FOR SPECIAL JOINT MEETING OF THE CITY COUNCIL, HOUSING AUTHORITY, AND PARKING AUTHORITY

 

9-A:     Adoption of the First Year and Approval of the Second Year of the Fiscal Year(FY)2015-17 Biennial Budget (including the Second Year of the FY 2014-16 Biennial Capital Improvement Program Budget) - recommendation that the City Council, Housing Authority and Parking Authority: (1) Adopt a Resolution of the City Council of the City of Santa Monica adopting the first year and approving the second year of the Fiscal Year 2015-17 Biennial Budget and adopting the second year of the Fiscal Year 2014-16 Biennial Capital Improvement Program Budget at Attachment A1, as amended by Attachment B; (2) Adopt a Resolution of the Housing Authority of the City of Santa Monica adopting the first year and approving the second year of the Fiscal Year 2015-17 Biennial Budget and adopting the second year of the Fiscal Year 2014-16 Biennial Capital Improvement Program Budget at Attachment A2, as amended by Attachment B; and (3) Adopt a Resolution of the Parking Authority of the City of Santa Monica adopting the first year and approving the second year of the Fiscal Year 2015-17 Biennial Budget and adopting the second year of the Fiscal Year 2014-16 Biennial Capital Improvement Program Budget at Attachment A3, as amended by Attachment B; recommendation that the City Council:(1) Adopt a Resolution of the City of Santa Monica revising portions of the City's schedule of various permit and user fees and charges in the Planning and Community Development, Public Works, Police, Fire, Records and Election Services, Finance, Community and Cultural Services and Housing and Economic Development Departments, in the City Manager's Office and for the Santa Monica Public Library, and establishing certain permit and user fees and charges in the Planning and Community Development, Public Works, Records and Election Services and Community and Cultural Services Departments (Attachment C1); (2) Adopt a Resolution of the City of Santa Monica setting forth the administrative citation schedule of fines for certain violations of the Santa Monica Municipal Code, setting civil penalties for parking violations and for the late payment of penalties, setting fines for Police and Fire Department responses to excessive false fire alarms, and setting fines for the Santa Monica Public Library (Attachment C3); (3) Adopt a Resolution of the City of Santa Monica establishing parking rates and permit fees for all City parking facilities and resources (Attachment C4); (4) Adopt a Resolution of the City of Santa Monica establishing rental and membership rates for the Breeze Bike Share System (Attachment C5); (5) Adopt a Resolution of the City of Santa Monica establishing new classifications and adopting salary rates for various listed positions (Attachment D1) and approve the position and classification changes (Attachment D2); (6) Adopt a Resolution of the City of Santa Monica establishing the Gann appropriations limit for FY 2015-16 (Attachment E); (7) Adopt fiscal policies included in the FY 2015-17 Proposed Biennial Budget; (8) Approve the Final Proposed FY 2015-19 Human Services Grants Program (HSGP) (Attachment F1) and the FY 2015-19 Organizational Support Program (OSP) Grants for Arts and Culture Nonprofits (Attachment F2); (9) Authorize the City Manager to negotiate and execute contracts for grantees of the HSGP and OSP, and grant parking permits to HSGP organizations providing outreach and in-home services in Santa Monica, as shown in Attachments F1 and F2; (10) Authorize the City Manager to negotiate and execute lease agreements with human service organizations using City facilities to provide social services under the HSGP, as shown in Attachment F1; (11) Accept Federal Supportive Housing Program (SHP) Renewal Grant funds, now known as Continuum of Care (CoC) funds, from the Los Angeles Homeless Services Authority (LAHSA) in the amount of $389,215 for Coordinated Case Management; and (12) Accept Federal Supportive Housing Program (SHP) Renewal Grant funds from the U.S. Department of Housing and Urban Development (HUD) in the amount of $446,822 for the Serial Inebriate Program.

 

ACTION:        Approved as amended.

 

 

ADJOURNMENT OF SPECIAL JOINT MEETING

9-B:     Lincoln Boulevard PBAD and Colorado Avenue Overlay Zone - recommendation to hold a public hearing and receive comment regarding the formation of the Lincoln Boulevard Property-Based Assessment District (PBAD) and Colorado Avenue Overlay Zone.

ACTION:        Public hearing completed; received and filed.

13.  COUNCILMEMBER DISCUSSION ITEMS:

 

13-A:   Annual Appointments to the following Boards and Commissions:

           Board/Commission

No. of Appts.

Term Ending

Airport Commission

2

6/30/2019

Architectural Review Board

1

6/30/2019

Arts Commission

3

6/30/2019

Commission for the Senior Community

2

6/30/2019

Commission on the Status of Women

2

6/30/2019

Disabilities Commission (Participant must be a person with a disability.)

2

6/30/2019

Housing Commission (Must be Section 8 Program participants and 1 must be 62 years or older)

 

2

6/30/2017

Library Board

1

6/30/2019

Personnel Board

1

6/30/2020

Planning Commission

3

6/30/2019

Recreation & Parks Commission

1

6/30/2019

Santa Monica Pier Corporation

7

6/30/2017

Social Services Commission

3

6/30/2019

Urban Forest Task Force

7

6/30/2017

 

            (Staff will request that the Santa Monica Pier Corporation and Social Services Commission appointments be continued until the July 14, 2015 Council meeting.)

 

ACTION:        Peter Donald and Joseph Schmitz appointed to Airport Commission; Therese Kelly was appointed to the Architectural Review Board; Edward Horowitz, Corin Kahn and Iao Katagiri appointed to Arts Commission; Leigh Brumberg and Barry Engelman appointed to the Commission for the Senior Community; Elena Christopolous and Diane Miller appointed to Commission on the Status of Women; Glenda Berg and Kathryn Kosmeya-Dodge appointed to Disabilities Commission; Rene Buchanan and Richard Hilton appointed to Housing Commission; Kathleen Sheldon appointed to Library Board; Joy Abbott appointed to Personnel Board; Nina Fresco and Jason Parry appointed to Planning Commission; Albin Gielicz appointed to Recreation and Parks Commission; Robin Carmichael, Thomas Cleys, Gloria Garvin, Grace Phillips, Lucien Plauzoles, David Zuckerman and Christine Angelli appointed to Urban Forest Task Force. Other appointments continued to July 14, 2015 Council meeting.

 

13-B:   Appointment to one unscheduled vacancy on the Architectural Review Board for a term ending on June 30, 2016.(Continued from the June 9, 2015 meeting.)

 

ACTION:        Craig Hamilton appointed.

 

13-C:  Appointment to one unscheduled vacancy on the Housing Commission for a term ending on June 30, 2017.(Continued from the June 9, 2015 meeting.)

 

ACTION:        Anjuli Katz appointed.

 

13-D:  Request of Mayor McKeown that the Council support AB428 (Nazarian), as amended, to benefit Santa Monica property owners undertaking seismic safety retrofits, which would allow a tax credit equal to 30% of qualified costs, as specified in the bill; and direct staff to proceed with communicating the City's support to state legislators and the Governor.

 

ACTION:        Approved.

 

13-E:   Recommendation to accept Romy Phillip's resignation from the Arts Commission and authorize the City Clerk to publish the vacancy.

 

ACTION:        Resignation accepted.

 

13-F:   Request of Councilmembers Winterer and Davis, that Council direct staff to work in support of proposed state legislation, such as SB 704 if amended to address concerns of the CAO, which would ensure adequate expertise on local bodies by allowing architects to serve on bodies such as the ARB without disqualifying the body from reviewing proposed development projects.

 

ACTION:        Approved.

 

14.  PUBLIC INPUT:  (Public comment is permitted only on items not on the agenda that are within the subject matter jurisdiction of the City.  State law prohibits the City Council from taking any action on items not listed on the agenda, including issues raised under this agenda item.)

 

ADJOURNMENT at 1:54 am in the memory of Frank B. Jansen and Danny Villanueva.

 

Any documents produced by the City and distributed to a majority of the City Council regarding any item on this agenda will be made available at the City Clerk's Counter located at City Hall, 1685 Main Street, Santa Monica, and at the City's public libraries during normal business hours.  Documents are also available at http://www.smgov.net/departments/clerk/agendas.aspx.

 

For a free subscription to City Council Agendas sign up at http://www01.smgov.net/win or call the City Clerk's Office at (310) 458-8211.

 

Any member of the public unable to attend a meeting but wishing to comment on an item(s) listed on the agenda may submit written comments prior to the meeting by mailing them to: City Clerk, 1685 Main Street, Santa Monica, CA  90401.  Comments may also be e-mailed to:  clerk@smgov.net

 

Si desea comunicarse con alguien en español, llame a nuestra oficina al (310) 458-8211 y pida hablar con Esterlina Lugo.

 

City Hall and the Council Chamber is wheelchair accessible.  If you require any special disability related accommodations (i.e. sign language interpreting, access to an amplified sound system, etc.), please contact the City Clerk's Office at (310) 458-8211 or TDD: (310) 917-6626 at least 3 days prior to the scheduled meeting.  This agenda is available in alternate format upon request by calling the City Clerk's Office.

 

Parking is available in front of City Hall and on Olympic Drive and in the Civic Center Parking Structure (validation free).

 
Recent Council Wrap-Ups:

NOTE: Council Wrap-Ups are a summary of meeting topics and events provided by the City Manager's Office as a public service. This wrap-up is not an official record of Council action. The official record is posted by the City Clerk on this website with other meeting documents as soon as possible after the meeting.
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