City Council Meeting Wrap Up for August 26, 2012

NOTE: Council Wrap-Ups are a summary of meeting topics and events provided by the City Clerk's Office as a public service.  This wrap-up is not an official record of Council action. The official record is posted by the City Clerk on this website with other meeting documents as soon as possible after the meeting.

 

 

COMPLETED AGENDA

CITY OF SANTA MONICA

REGULAR CITY COUNCIL MEETING AGENDA

(REGULAR MEETING OF THE REDEVELOPMENT SUCCESSOR AGENCY CANCELLED)

CITY HALL COUNCIL CHAMBERS - 1685 MAIN STREET

TUESDAY, AUGUST 26, 2014 

MEETING BEGINS AT 5:30 P.M.

 

CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL

 

(Please note that Agenda Items may be reordered during the Council meeting at the discretion of the City Council.)

1.   CLOSED SESSIONS:

 

1-A:     Conference with Legal Counsel - Existing Litigation - Litigation has been initiated formally pursuant to Government Code Section 54956.9(d)(1): Redden et al. v. Kokotakis et al., Los Angeles Superior Court Case Number BC 545 191

 

ACTION:        Heard. No reportable action taken.

 

1-B:     Conference with Legal Counsel - Existing Litigation - Litigation has been initiated formally pursuant to Government Code Section 54956.9(d)(1): Hartley et al. v. Logan et al., Los Angeles Superior Court Case Number BS 150 507

 

ACTION:        Heard. No reportable action taken.

 

1-C:     Conference with Legal Counsel - Existing Litigation - Litigation has been initiated formally pursuant to Government Code Section 54956.9(d)(1): Millen v. City of Santa Monica, Los Angeles Superior Court Case Number SS 024 550

 

ACTION:        Heard. No reportable action taken.

 

1-D:     Conference with Legal Counsel - Potential Litigation: Consideration of whether to initiate litigation pursuant to Government Code Section 54956.9 (d)(4) - 1 case

 

ACTION:        Not heard.

 

 

1-E:     Conference with Legal Counsel - Anticipated Litigation: Anticipate significant exposure to litigation pursuant to Government Code Section 54956.9 (d)(2) - 1 case:  1) ACLU challenge to noise ordinance  

 

ACTION:        Heard. No reportable action taken.

 

1-F:     Conference with Legal Counsel - Existing Litigation - Litigation has been initiated formally pursuant to Government Code Section 54956.9 (d)(1):  Hawkins v. City of Santa Monica, Los Angeles Superior Court Case Number SC 117 741

 

ACTION:        Approved settlement in the amount of $175,000 in bus accident matter.

 

 

The following is the order of business for items to be heard no earlier than 6:30 p.m

2.  SPECIAL AGENDA ITEMS:

 

2-A:     Commendation to the Santa Monica Little League "Blue Jays" on winning the 2014 Santa Monica AAA Minor Championship.

 

ACTION:        Commendation presented.

 

2-B:    City of Santa Monica celebrates Women's Equality Day.

 

ACTION:        Proclamation presented.

 

 

3.  CONSENT CALENDAR:  (All items will be considered and approved in one motion unless removed by a Councilmember for discussion.)

 

3-A:     Approval of minutes of August 12, 2014 City Council meeting.

 

ACTION:        Approved.

 

3-B:     Affordable Housing Production Program Fee Resolutions - recommendation to adopt Resolutions that would automatically increase the Affordable Housing Unit Base Fee for new market-rate apartments and condominiums and the Affordable Housing Unit Development Cost by 7.2 percent.

 

ACTION:        Approved.

 

3-C:     California Office of Traffic Safety Grant - recommendation to authorize the City Manager to accept a grant awarded in the amount of $330,000 from the California Office of Traffic Safety for the Selective Traffic Enforcement Program, and to accept all grant renewals, and authorize budget changes.

ACTION:        Approved.

 

3-D:     Adopt a Resolution Approving Final Parcel Map No. 72040 for a 3-Unit Condominium Project at 2316 3rd Street

 

ACTION:        Approved.

 

3-E:     Award Custodial Services Contracts for Various City Facilities - recommendation to award Bid #4150 to Executive Suite Services in an amount not to exceed $3,382,908 to provide custodial cleaning services at the Santa Monica Pier, and to Lee's Maintenance Services, Inc. in an amount not to exceed $7,681,240 to provide custodial cleaning services at various city facilities; to authorize the City Manager to negotiate and execute a contractual services agreement with Executive Suite Services, Inc., in an amount not to exceed $293,626 for custodial cleaning services at the Santa Monica Pier for FY 2014-15, with five additional one-year renewal options in a cumulative amount of $3,089,282 for a total amount not to exceed $3,382,908 over a five year and seven month period, with future year funding contingent on Council budget approval; to authorize the City Manager to negotiate and execute a contractual services agreement with Lee's Maintenance Service, Inc., in an amount not to exceed $818,690 for custodial cleaning services at the Public Safety Facility, Santa Monica State Beach, the Civic Center, and City offices at various locations for FY 2014-15 with five additional one-year renewal options in a cumulative amount of $6,862,550, for a total amount not to exceed $7,681,240 over a five year and seven month period at the Public Safety Facility, the Civic Center, and City offices, and five year and nine month period at the Santa Monica State Beach, with future year funding contingent on Council budget approval; and authorize budget changes.

 

ACTION:        Staff recommendation not approved; direction given.

 

3-F:     Award Bid for Transit Facilities Maintenance - recommendation to award Bid #4141 to Vehicle Technical Consultants, Inc. (VTC) for facilities maintenance and repair services on Big Blue Bus buildings and grounds for one year with two additional one year options to extend; and authorize City Manager to negotiate and to execute a contract with VTC in an amount not to exceed $150,000 for one year, with two additional one year options on the same terms and conditions for a total not to exceed $450,000, with future year funding contingent on Council budget approval.

 

ACTION:        Approved, as amended.

 

3-G:     Award Bid for Bus Detailing Services - recommendation to award Bid #4133 to Uniserve Facilities Service, Inc. for bus and service vehicle detailing service for one year with two additional one year options to extend; and authorize City Manager to negotiate and to execute a contract with Uniserve Facilities Service, Inc. in an amount not to exceed $110,000 for one year, with two additional one year options on the same terms and conditions for a total not to exceed $330,000 future year funding contingent on Council budget approval.

ACTION:        Approved, as amended.

 

3-H:     Accept a Local Coastal Program Sea Level Rise Adaptation Grant from the California Ocean Protection Council - recommendation to authorize the City Manager to accept a grant awarded in the amount of $235,000 from the California Ocean Protection Council for data collection and analysis for sea level rise planning and capacity building in the Greater Los Angeles Metropolitan Region, and to accept all grant renewals, and authorize budget changes.

 

ACTION:        Approved.

 

3-I:       Internal Audit Services for the City of Santa Monica - recommendation to authorize the City Manager to negotiate and execute a professional services agreement with Moss Adams LLP for internal audit services in an amount not to exceed $561,000 for a three year period with one option to renew for an additional two years in the annual amount of $187,000, for a total amount not to exceed $935,000 over a 5-year period, with future year funding contingent on Council budget approval.

 

ACTION:        Approved.

 

3-J       Memorandum of Understanding with the Santa Monica Police Officers Association, Santa Monica Firefighters Association Local 1109, Management Team Associates, Supervisory Team Associates, and Administrative Team Associates - recommendation that City Council adopt a resolution authorizing the City Manager to execute individual Memoranda of Understanding (MOU) with the Santa Monica Police Officers Association, Santa Monica Firefighters Association, Management Team Associates, Supervisory Team Associates, and Administrative Team Associates; adopt a resolution in compliance with CalPERS regulations eliminating Employer Paid Member Contribution (EMPC) for Santa Monica Firefighters Association Local 1109 IAFF; and approve revised salary schedules effect as a result of negotiated agreements reached for the classifications represented by Santa Monica Police Officers Association, the Santa Monica Firefighters Association, Management Team Associates, Supervisory Team Associates, Administrative Team Associates, Public Attorneys' Union, and the Public Attorneys' Legal Support Staff Unit.

 

ACTION:        Approved, as amended.

 

3-K:     Software Maintenance andSupport Services Agreement with Maintenance Connection, Inc. - recommendation to authorize the City Manager to negotiate and execute a sole source software maintenance and support agreement with Maintenance Connection, Inc., in and amount not to exceed $226,600 over a five-year period, with future year funding contingent on Council budget approval, for technical support.

 

ACTION:        Approved.

 

3-L:     Award Design Contract for Los Amigos Park Stormwater Harvesting and Direct Use Demonstration Project - recommendation to authorize the City Manager to negotiate and execute a professional services agreement with California Watershed Engineering, in an amount not to exceed $192,500 to provide engineering design services, develop construction documents, and provide engineering support during construction for the Los Amigos Park Stormwater Harvesting and Direct Use Demonstration Project; and, authorize budget changes.  (Continued from August 12th meeting)

 

ACTION:        Approved.

 

4.  STUDY SESSION:

4-A:     Study Session on Preferential Parking Program and Priorities for Potential Updates to the Program - recommendation that the City Council review, prioritize, and provide direction on potential actions to further pursue with the intent to modify the existing preferential parking program.

 

ACTION:        Staff direction provided.

 

13.  COUNCILMEMBER DISCUSSION ITEMS:

 

13-A:   Request of Councilmembers Davis and Vazquez that the Council allocate $15,000 of its discretionary funds to Virginia Avenue Project.  These funds will be matched by another donor and will allow the Virginia Avenue Project to establish and move into a permanent home at the 18th Street Arts Complex.  By establishing a permanent home at the 18th Street Arts Complex, Virginia Avenue Park will be able to continue to provide and even expand after-school and summer arts programming and mentoring to local students.  Additional information is attached.  The requested funds are available in the Council's discretionary account.

 

ACTION:        Approved, as amended.


14.  PUBLIC INPUT:  (Public comment is permitted only on items not on the agenda that are within the subject matter jurisdiction of the City.  State law prohibits the City Council from taking any action on items not listed on the agenda, including issues raised under this agenda item.)

 

ADJOURNMENT at 10:29 p.m. in the memory of Deborah Sussman and Randy Lawson.

 

Any documents produced by the City and distributed to a majority of the City Council regarding any item on this agenda will be made available at the City Clerk's Counter located at City Hall, 1685 Main Street, Santa Monica, and at the City's public libraries during normal business hours.  Documents are also available at http://www.smgov.net/departments/clerk/agendas.aspx.

 

For a free subscription to City Council Agendas sign up at http://www01.smgov.net/win or call the City Clerk's Office at (310) 458-8211.

 

Any member of the public unable to attend a meeting but wishing to comment on an item(s) listed on the agenda may submit written comments prior to the meeting by mailing them to: City Clerk, 1685 Main Street, Santa Monica, CA  90401.  Comments may also be e-mailed to:  clerk@smgov.net

 

Si desea comunicarse con alguien en español, llame a nuestra oficina al (310) 458-8211 y pida hablar con Esterlina Lugo.

 

City Hall and the Council Chamber is wheelchair accessible.  If you require any special disability related accommodations (i.e. sign language interpreting, access to an amplified sound system, etc.), please contact the City Clerk's Office at (310) 458-8211 or TDD: (310) 917-6626 at least 3 days prior to the scheduled meeting.  This agenda is available in alternate format upon request by calling the City Clerk's Office.

 

Parking is available in front of City Hall and on Olympic Drive and in the Civic Center Parking Structure (validation free).

 
Recent Council Wrap-Ups:

NOTE: Council Wrap-Ups are a summary of meeting topics and events provided by the City Manager's Office as a public service. This wrap-up is not an official record of Council action. The official record is posted by the City Clerk on this website with other meeting documents as soon as possible after the meeting.
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