City Council Meeting Wrap Up for April 26, 2016

NOTE: Council Wrap-Ups are a summary of meeting topics and events provided by the City Clerk's Office as a public service.  This wrap-up is not an official record of Council action. The official record is posted by the City Clerk on this website with other meeting documents as soon as possible after the meeting.



COMPLETED AGENDA
CITY OF SANTA MONICA
REGULAR  MEETING
CITY HALL COUNCIL CHAMBERS
1685 MAIN STREET, ROOM 213
TUESDAY APRIL 26, 2016
MEETING BEGINS AT 5:30 PM



CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL


(Please note that Agenda Items may be reordered during the Council meeting at the discretion of the City Council.)

1. CLOSED SESSIONS

1.A. Conference with Labor Negotiator. City Labor Negotiator: Donna Peter, Director of Human Resources
Bargaining Units: Administrative Team Associates (ATA)
Municipal Employees Association (MEA)
Public Attorney's Union (PAU)
ACTION: Heard. No reportable action taken.

1.B. City Negotiator: Nelson Hernandez, Senior Advisor to the City Manager
Property Address: 3221 Donald Douglass Loop South, Santa Monica, CA
What is under negotiation: A lease agreement Owner of record: City of Santa Monica
ACTION: Heard. No reportable action taken.


1.C. City Negotiator: Nelson Hernandez, Senior Advisor to the City Manager
Property Address: 3300 Airport Avenue, Santa Monica, CA
What is under negotiation: A lease agreement Owner of record: City of Santa Monica
ACTION: Heard. No reportable action taken.


These Items will be heard concurrently with the Special Closed Session items.
The following is the order of business for items to be heard no earlier than 6:30 p.m.

2. SPECIAL AGENDA ITEMS

2.A. City Manager's Report: Santa Monica Institute
ACTION: This item was pulled at the request of staff.


2.B. Commendation: Santa Monica High School Girls Varsity Water Polo Team CIF Division 6 Championship
ACTION: Presented.


3. CONSENT CALENDAR
(All items will be considered and approved in one motion unless removed by a Councilmember for discussion.)

3.A. Approval of Contract for Santa Monica Airport Noise Monitoring System Equipment Upgrade and Maintenance
Recommended Action
Staff recommends that the City Council:
1. Award RFP# 58 to Brüel & Kjær EMS Inc. (B&K), a California-based corporation, to provide an upgrade to Santa Monica Airport’s Noise Monitoring System software, replace six permanent noise monitors, and provide maintenance and support services for the Noise Monitoring System;
2. Authorize the City Manager to negotiate and execute an agreement with Brüel & Kjær EMS Inc. (B&K), in an amount not to exceed $358,400 for one year, with four additional one-year renewal options in the amount not to exceed $101,325, with a 2% increase per year, for a total amount not to exceed $776,024 over a five-year period (including a 10% contingency), with future year funding contingent on Council budget approval.

ACTION: Approved.


3.B. Authorization to execute Professional Services Agreement for Senior Criminalist
Recommended Action
Staff recommends that the City Council authorize the City Manager to negotiate and execute a contract with the Los Angeles County Sheriff's Department for the services of one Senior Criminalist to perform forensic deoxyribonucleic acid (DNA) analysis and services. This recommended award is made as an exception to the competitive bidding process pursuant to Section 2.24.080 (a) and is for a total amount not to exceed $170,792 with four additional one-year renewal options for a total amount not to exceed $943,734 (includes a five percent annual contingency).

ACTION: Approved.

3.C. Reject All Bids for the Purchase of Concrete Materials
Recommended Action
Staff recommends that the City Council:
1. Reject all bids for Bid #4232, Furnishing and delivering Portland cement concrete.
2. Direct staff to reissue a bid in order to obtain the best bidder for Furnishing and Delivering Portland cement concrete.

ACTION: Approved.


3.D. Bid Award for the Purchase of One Paving Machine
Recommended Action
Staff recommends that the City Council:
1. Award Bid #4222 to Nixon-Egli Equipment Company, a California-based company for the purchase and delivery of one Paving Machine;
2. Authorize the Purchasing Services Manager to issue a purchase order with Nixon-Egli Equipment Company for the purchase and delivery of one Paving Machine in the amount not to exceed $191,368.

ACTION: Approved.


3.E. Award Contract for Homeless Multi-Disciplinary Street Team
Recommended Action
Staff recommends that the City Council:
1. Award RFP# 71 to Ocean Park Community Center (OPCC), a California-based nonprofit organization, to develop and operate a Homeless Multidisciplinary Street Team.
2. Authorize the City Manager to negotiate and execute an agreement with OPCC in an amount not to exceed $600,000 for a one-year period.

ACTION: Approved.


3.F. Contract Modification to Add Funds for Homeless Management Information System Support
Recommended Action
Staff recommends that the City Council authorize the City Manager to negotiate and execute a second modification to professional services agreement #2948 in the amount of $175,000 with Alexandria Consulting, a Florida-based company, to continue Homeless Management Information System (HMIS) administration, technical support and a data needs assessment through June 30, 2017. This will result in a three-year amended agreement, with one remaining one-year option to renew, with a new total amount not to exceed $409,925 over a four-year period with future year funding contingent on Council budget approval.

ACTION: Approved.


3.G. Award Construction Contract for Beach Parking Lot 4S Access Improvements and Paving
Recommended Action
Staff recommends that the City Council:
1. Award Bid# SP2426 to Sully-Miller Contracting Company, a California-based company, for the Beach Parking Lot 4S Access Improvements and Paving project.
2. Authorize the City Manager to negotiate and execute a contract with Sully-Miller Contracting Company, in an amount not to exceed $776,704 (including a 10% contingency).
3. Authorize the Director of Public Works to issue any necessary change orders to complete additional work within contract authority.

ACTION: Approved.


3.H. Award Agreement for Commercial Driver Medical Testing Services
Recommended Action
Staff recommends that the City Council:
1. Award Request for Proposal (RFP) #61 to the Southern California Permanente Medical Group, a California-based company, for commercial driver medical testing services; and
2. Authorize the City Manager to negotiate and execute an Agreement with Southern California Permanente Medical Group in an amount not to exceed $250,000 over a five-year period with future funding contingent on Council budget approval.

ACTION: Approved.


3.I. Approval of Pacific Park Pyrotechnic Display on May 26, 2016
Recommended Action
Staff recommends that the City Council authorize the Pacific Park's proposed fireworks display in conjunction with its 20th anniversary celebration and new Ferris Wheel Lighting scheme presentation.

ACTION: Approved.

3.J. First Modification for the Parking Structure Condition Assessment, Testing, Analysis and Repair Services for Parking Structures 2, 4, 5, 9 and 10.
Recommended Action
Staff recommends that the City Council authorize the City Manager to negotiate and execute a first modification to professional services agreement #10148 (CCS) in the amount of $198,950 (including a 15% contingency) with Walter P. Moore and Associates, Inc., a California-based company, for the development of construction documentation for Parking Structures 2, 4, 5, 9 and 10 and for the development of a detailed structural engineering assessment involving testing, analysis and construction documentation for repairs at Parking Structure 1. This will result in a one year amended agreement with a new total amount not to exceed $354,950 (including a 15% contingency), with future year funding contingent on Council budget approval.

ACTION: Staff direction to return in May, including additional contingency for structure 3.


3.K. Santa Monica Tourism Marketing District Annual Reports
Recommended Action
Staff recommends that the City Council receive and approve the Annual Reports for Fiscal Years 2013-14, 2014-15, and 2015-16 as filed by the Santa Monica Tourism Marketing District.

ACTION: Approved.


3.L. Contract Modification for The Annual Paving Project FY2014-2015
Recommended Action
Staff recommends that the City Council:
1. Authorize the City Manager to negotiate and execute a first modification to Construction Contract No. 10161 (CCS) in the amount of $240,000 with All American Asphalt, Inc., a California-based company, to provide additional services and repair additional sidewalks. This would result in a new contract amount not to exceed $1,640,300 (includes a 10% contingency).
2. Authorize the budget changes as outlined in the Financial Impacts and Budget Actions section of this report.
3. Authorize the Director of Public Works to issue any necessary change orders to complete additional work within budget authority.

ACTION: Approved.

3.M. Resolution Approving Final Tract Map No. 70209 for a 6-Unit (5-market rate units and 1-moderate income level affordable unit) Condominium Project at 3214 Highland Avenue
Recommended Action
Staff recommends that the City Council adopt the attached resolution Final Tract Map No. 70209 for a 6-unit condominium project located at 3214 Highland Avenue.

ACTION: Approved.


3.O. Resolution Approving Final Tract Map No. 73815 for 30 Residential Condominium Units and One Commercial Condominium Unit at 2300 Wilshire Blvd.
Recommended Action
Staff recommends that the City Council adopt the attached resolution approving Final Tract Map No. 73815 to allow a 31-unit condominium airspace subdivision consisting of 30 residential condominium units and one ground floor commercial condominium unit, at 2300 Wilshire Blvd.

ACTION: Approved.


3.P. Authorization to execute an agreement with the Annenberg Foundation for a grant in the amount of $70,000 for the Annenberg Community Beach House
Recommended Action
Staff recommends that the City Council:
1. Authorize the City Manager to accept a grant in the amount of $70,000 from the Annenberg Foundation to support visitor service, guest experience and facility improvements at the Annenberg Community Beach House.
2. Authorize budget changes as outlined in the Financial Impacts & Budget Actions section of this report.

ACTION: Approved.

3.Q. Design Contract Modification for Transportation and Parking Services (TAPS) Center Project at Parking Structure No. 5
Recommended Action
Staff recommends that the City Council authorize the City Manager to negotiate and execute a first modification to professional services agreement #10044 (CCS) in the amount of $81,601 with Studio Jantzen Corporation, a California-based company, for additional design services for the Transportation and Parking Services (TAPS) Center Project at Parking Structure No. 5. This will result in a 5-year amended agreement with a new total amount not to exceed $334,299, with future year funding contingent on Council budget approval.

ACTION: Approved.


3.R. Planning and Community Development Department Reorganization
Recommended Action
Staff recommends that the City Council:
1. Adopt a resolution of the City of Santa Monica establishing new classifications and salary rates for various listed positions (Attachment A) and approve the position and classification changes (Attachment B) to reorganize the Planning and Community Development Department in the amount of $50,947 in FY 2015 16; and
2. Authorize budget changes as outlined in the Financial Impacts & Budget Actions section of this report.

ACTION: Approved.


3.S. City Council - Regular and Special Joint Meeting - Apr 12, 2016 5:30 PM
ACTION: Approved.


7. ORDINANCES


(Public comment is permitted on ordinances for introduction and first reading. No public discussion is permitted on ordinances for second reading and adoption.)
7.A. Second Reading and Adoption of an Ordinance Amending Santa Monica Municipal Code Chapters 4.36 and 8.100 Relating to Mitigating Impacts to Tenants During Construction and Tenant Relocation Assistance
Recommended Action
Staff recommends that City Council adopt the attached Ordinance.

ACTION: Adopted.

7.B. Second Reading and Adoption of an Ordinance Updating Chapter 8.106 of the Santa Monica Municipal Code Related to Solar Energy Systems and Flashing Installation Requirements
Recommended Action
Staff recommends that City Council adopt the attached Ordinance.

ACTION: Adopted.


7.C. Modifications to the Minimum Wage Ordinance
Recommended Action
Staff recommends that the City Council:
1) Introduce for first reading the attached ordinance amending Chapters 4.62 and 4.63 of the Santa Monica Municipal Code requiring a minimum wage for employees with a phased approach to reach $15 per hour by 2020 for most businesses, and a living wage for hotel workers to reach parity with the City of Los Angeles hotel wage on July 1, 2017 for hotels;
2) Receive initial staff analysis of California Senate Bill No. 3 [Minimum wage; in-home supportive services; paid sick days] setting a minimum wage increase for the State of California; and
3) Authorize budget changes as outlined in the Financial Impacts & Budget Actions section of this report.

ACTION: Introduced.

7.D. Adoption of an Emergency Interim Ordinance to Authorize the Issuance of Additional Temporary Use Permits for Temporary Sidewalk Sales Undertaken in Conjunction with a City Public Street Event by Business Improvement Districts and Areas and by Businesses Located within a Seven Hundred Fifty Foot Radius of the City Event and Waiving the Filing Fee for Temporary Use Permits that Will Be Exercised During the City Public Street Event by These Entities
Recommended Action
Staff recommends that the City Council:
1) Adopt the attached emergency interim ordinance authorizing the issuance of additional Temporary Use Permits for temporary sidewalk sales undertaken in conjunction with and contemporaneous with a City public street event by business improvement districts and areas and by businesses located within a 750-foot radius of the City event; and
2) Waive the filing fee for Temporary Use Permits that will be exercised in conjunction with and contemporaneous with the City public street event by these entities.

ACTION: Introduced and adopted.

8. STAFF ADMINISTRATIVE ITEMS

8.A. Review and Comment on Outside Advisor John Hueston's Report with Review and Recommendations of Best Practices for the City of Santa Monica
Recommended Action
Staff recommends Council review and comment on the “Report with Review and Recommendation of Best Practices for the City of Santa Monica” from the outside advisor, John Hueston, with his findings of city practices as they relate to accountability, transparency, responsiveness, and the highest ideals of public service, and recommendations based on local government best practices.

ACTION: Direction given to staff to incorporate recommendations and return to council at a future meeting.


8.B. Naming Buffer Park and Consideration of Renaming Stewart Street Park
Recommended Action
Staff recommends that the City Council consider the Recreation and Parks Commission's recommendation to select Gandara Park as the official name for Buffer Park and to not recommend any change to Stewart Street Park at this time.

ACTION: Approved re-naming Buffer Park to Ishihara Park and Stewart Park to Gandara Park.


13. COUNCILMEMBER DISCUSSION ITEMS

13.A. Appointment to one unscheduled vacancy on the Arts Commission for a term ending on 06/30/2016.
ACTION: Continued to June 14, 2016.


13.B. Appointment to one unscheduled vacancy on the Arts Commission for a term ending on 06/30/2018.
ACTION: Continued to June 14, 2016.


13.C. Recommendation to accept Rebecca Lantry's resignation from the Commission on the Status of Women and authorize the City Clerk to publish the vacancy.
ACTION: Resignation accepted with regrets and direction to staff.


14. PUBLIC INPUT
(Public comment is permitted only on items not on the agenda that are within the subject matter jurisdiction of the City. State law prohibits the City Council from taking any action on items not listed on the agenda, including issues raised under this agenda item.)

ACTION: Held.

ADJOURNMENT in memory of Brent Seltzer at 11:08 P.M.

Any documents produced by the City and distributed to a majority of the City Council regarding any item on this agenda will be made available at the City Clerk's Counter located at City Hall, 1685 Main Street, Santa Monica, and at Main Library, 601 Santa Monica Boulevard, Santa Monica during normal business hours. Documents are also available at www.smgov.net/council/agendas.

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Members of the public unable to attend a meeting but wishing to comment on an item(s) listed on the agenda may submit written comments prior to the meeting by mailing them to: City Clerk, 1685 Main Street, Santa Monica, CA 90401 or councilmtgitems@smgov.net.  Materials received from the public by 4:30 PM the evening of the Council meeting will be distributed to Council prior to the meeting and posted online.

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NOTE: Council Wrap-Ups are a summary of meeting topics and events provided by the City Manager's Office as a public service. This wrap-up is not an official record of Council action. The official record is posted by the City Clerk on this website with other meeting documents as soon as possible after the meeting.
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