City Council Meeting Wrap Up for April 8, 2014

NOTE: Council Wrap-Ups are a summary of meeting topics and events provided by the City Clerk's Office as a public service.  This wrap-up is not an official record of Council action. The official record is posted by the City Clerk on this website with other meeting documents as soon as possible after the meeting.

 

 

COMPLETED DRAFT AGENDA

CITY OF SANTA MONICA

REGULAR CITY COUNCIL MEETING AGENDAS,

A SPECIAL JOINT MEETING WITH

THE CITY COUNCIL AND THE PARKING AUTHORITY,

AND A SPECIAL MEETING WITH THE HOUSING AUTHORITY

CITY HALL COUNCIL CHAMBERS - 1685 MAIN STREET

TUESDAY, APRIL 8, 2014

MEETING BEGINS AT 5:30 P.M.

 

CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL

 

(Please note that Agenda Items may be reordered during the Council meeting at the discretion of the City Council.)

1.   CLOSED SESSIONS:

1-A:     Conference with Legal Counsel - Existing Litigation - Litigation has been initiated formally pursuant to Government Code Section 54956.9(d)(1): City of Santa Monica v. United States of America, Federal Aviation Administration and Michael P. Huerta, in his Official Capacity as Administrator of the FAA, United States District Court Case Number 2:31-CV 8046 JFW (VBKx)

 

            ACTION:        The City Attorney reported that the City is filing a Notice of Appeal.

 

1-B:     Conference with Legal Counsel - Anticipated Litigation:  Anticipate significant exposure to litigation pursuant to Government Code Section 54956.9 (d)(2) -  1 case

           

            ACTION:        Heard. No reportable action taken.

 

1-C:     Conference with Real Property Negotiators pursuant to Government Code Section 54956.7:

Property:                                                      Parcel seaward of the 1921 Mean High Tide Line and adjacent to 201 Palisades Beach Road

City Negotiator:                  Judith Meister  

Under Negotiation:            Lease and Terms

Owner of Record/Operator of Property/Lessee: State of California/City of Santa Monica/The Beach Club

 

            ACTION:        Heard. No reportable action taken.

 

1-D:     Conference with Legal Counsel - Existing Litigation - Litigation has been initiated formally pursuant to Government Code Section 54956.9 (d)(1): Cortes v. City of Santa Monica, et al., U. S. District Court Case Number CV 12-9408

 

            ACTION:        Approved settlement agreement in the amount of $60,000.

The following is the order of business for items to be heard no earlier than 6:30 p.m

 

2.  SPECIAL AGENDA ITEMS:

 

2-A:     Recognition of April 2014 as Fair Housing Month, was received.

3.  CONSENT CALENDAR:  (All items will be considered and approved in one motion unless removed by a Councilmember for discussion.)

 

3-A:     Approval of minutes for the March 18, 2014, City Council meeting.

 

            ACTION:        Approved.

 

3-B:     Professional Services Agreement for Concept Design and Feasibility Analysis for the City Services Building Project- recommendation to authorize the City Manager to negotiate and execute a professional services agreement with Hathaway Dinwiddie Construction Company, in an amount not to exceed $258,500 for initial design, cost estimation services, and feasibility analysis for the City Services Building. This agreement would be the first of three phases in the design-build delivery method, with the final phases being executed under a design-build contract, and authorize any necessary modifications to complete the work within budget authority.

 

            ACTION:        Approved.

 

3-C:     Dial-A-Ride Service Agreement - recommendation to authorize the City Manager to negotiate and execute a contract with MV Transportation, Inc., in an amount not to exceed $2,070,337 for Dial-A-Ride services with two additional one-year renewal options in the amount of $1,429,183, for a total amount not to exceed $3,499,520 over a five-year period, with future year funding contingent on Council budget approval; and appropriate budget increases.

 

            ACTION:        Approved.


3-D:     Cemetery and Mausoleum Perpetual Care Funds Investment Manager Agreement - recommendation to authorize the City Manager to negotiate and execute a five-year professional services agreement with Nelson Capital Management, LLC, to provide investment management services for the Cemetery and Mausoleum Perpetual Care Funds.  Based on the value of the portfolio as of January 31, 2014, annual fees would approximate $63,000. In addition, there could be some additional pass-through fees for investments in certain instruments such as mutual funds.

 

            ACTION:        Approved.

 

3-E:     Award Construction Contract for a New Traffic Signal at Olympic Drive and Avenida Mazatlan - recommendation to authorize the City Manager to negotiate and execute a contract with Select Electric, Inc., in an amount not to exceed $222,000 for the construction of a new traffic signal at Olympic Drive and Avenida Mazatlan, and authorize any necessary change orders.

 

            ACTION:        Approved.

 

3-F:     Contract Modifications for Custodial Services at the Santa Monica Pier and the Public Safety Facility - recommendation to authorize the City Manager to negotiate and execute:1) A first modification to contractual agreement 9255-OS with Diamond Contract Services, in the amount of $264,861 to provide custodial services at the Santa Monica Pier on a month-to-month basis with a living wage increase from July 1, 2014 to December 31, 2014 or until a formal contract is awarded and contractor is ready to start operations, whichever comes first.  This would result in a four year and three month long amended contract total not to exceed $1,956,547; and 2) Authorize a second modification to contractual agreement 9256-OS Diamond Contract Services, in the amount of $117,434 to provide custodial services at the Public Safety Facility (PSF) on a month-to-month basis with a living wage increase from July 1, 2014 to December 31, 2014 or until a formal contract is awarded and contractor is ready to start operations, whichever comes first.  This would result in a four year and three month long amended contract total not to exceed $946,567.

 

            ACTION:        Approved.

 

3-G:     Software Upgrade of the Vehicle Maintenance Reporting System - recommendation to authorize the City Manager to negotiate and execute a sole source contract with Chevin Fleet Solutions, LLC, in an amount not to exceed $162,675 for the implementation of a software upgrade to the existing vehicle maintenance reporting system, over a five-year term starting in FY 2013-14, with future year funding contingent on Council budget approval.

 

            ACTION:        Approved.

 


3-H:     Purchase Order Amendment for the Purchase of Nine Police Motorcycles - recommendation to approve a change order to purchase order 358884-OP with Hollister Honda, in the amount of $13,068 for the purchase and installation of additional equipment for nine police motorcycles, resulting in a revised purchase order total not to exceed $247,501.

 

            ACTION:        Approved.

 

3-I:       Purchase of Two Backhoe Loaders - recommendation to award Bid #4116 to Quinn Company, in an amount not to exceed $245,801 for the purchase and delivery of two backhoe loaders.

 

            ACTION:        Approved.

 

3-J:      Support of California Assembly Bill 1871 - recommendation that the City Council support passage of Assembly Bill 1871, which would increase State funding to support regulation of farmers markets.

            ACTION:        Approved.

 

3-K:     Update on Santa Monica Pier Leasing Guidelines - recommendation that the City Council approve the updated policy guidelines for the leasehold and license management of City-owned properties on the Santa Monica Pier.

 

            ACTION:        Approved.

 

7.  ORDINANCES:  (Public comment is permitted on ordinances for introduction and first reading.  No public discussion is permitted on ordinances for second reading and adoption.)

 

7-A:     Introduction and first reading an interim ordinance to extend until December 31, 2014 the effective date of Interim Ordinance No. 2439 (CCS) which established interim development standards and procedures pending implementation of the Land Use and Circulation Element (LUCE) through adoption of a new Zoning Ordinance.

 

            ACTION:        Introduced; direction provided to staff.

 

8. STAFF ADMINISTRATIVE ITEMS:

 

8-A:     Presentation of the City's Comprehensive Annual Financial Report - recommendation that the City Council receive and file the independent auditor's unmodified (clean) report for the City's financial statements for the fiscal year ended June 30, 2013 and the Auditor's Letter to Council.

 

            ACTION:        Received and filed.

8-B:     Possible Expansion of Downtown Assessment District - recommendation that the City Council: 1) authorize staff to collaborate with Downtown Santa Monica, Inc. (DTSM) to explore modification of the existing Downtown Property Based Assessment District (PBAD) or establishment of a new property-based improvement district to provide expanded services in two new areas, the Colorado Esplanade corridor and the Lincoln Boulevard corridor; 2) authorize the City Manager to negotiate and execute an agreement with DTSM to enable the City to fund 50 percent of the costs associated with the development of a work plan, assessment  methodology, and public outreach associated with the potential expansions for a cost not to exceed $25,500; authorize the City Manager to negotiate and execute contracts associated with the development of engineer's reports, which analyze the potential benefits and assessment amounts associated with the potential expansions for a cost not to exceed $30,000; and appropriate budget increases.

 

            ACTION:        Approved.

 

SPECIAL JOINT MEETING WITH THE CITY COUNCIL AND THE PARKING

AUTHORITY:

 

ROLL CALL

 

8-C:     Transition of Parking Operations Section to the Planning and Community Development Department and Further Modification to Reorganizations in the Police Department and City Manager's Office - recommendation that the City Council and Parking Authority: adopt a Resolution establishing classification and salary rates for various positions detailed in Attachment A; approve the position and classification changes detailed in Attachment B; and, appropriate FY 2013-14 expenditure and revenue budget adjustments and approve corresponding adjustments to the FY 2014-15 budget plan as detailed in Attachment C.

 

ACTION:        Approved.     

 

ADJOURNMENT

9.  PUBLIC HEARINGS:


 

SPECIAL MEETING OF THE HOUSING AUTHORITY:

 

ROLL CALL

 

9-A:     Housing Authority Draft Administrative and Five-Year/Annual Plans - recommendation that the Housing Authority Board: 1) Hold a public hearing, receive public comment; 2) Adopt the Housing Authority's FY 2014-2015 Administrative Plan and Five-Year/Annual Plan (cumulatively, "the Plans"); and 3) Authorize the submission of the Administrative and Five-Year/Annual Plans to the United States Department of Housing and Urban Development (HUD).

 

ACTION:        Approved.

 

ADJOURNMENT

 

13.  COUNCILMEMBER DISCUSSION ITEMS:

 

13-A:   Request of Councilmembers Davis and McKeown that the City Attorney's office monitor responses to its presentation on tenant harassment at the scheduled April 10th Rent Control Board meeting, and return to Council with suggestions and recommendations on how the City might more successfully prevent or prosecute tenant harassment.

 

            ACTION:        Approved.

 

13-B:   Appointment to one unscheduled vacancy on the Housing Commission for a term ending on June 30, 2017.

 

ACTION:        Continued to April 22, 2014 meeting.

 

14.  PUBLIC INPUT:  (Public comment is permitted only on items not on the agenda that are within the subject matter jurisdiction of the City.  State law prohibits the City Council from taking any action on items not listed on the agenda, including issues raised under this agenda item.)

 

Adjourned at 8:35 p.m., in memory of Leticia Vazquez.

 

Any documents produced by the City and distributed to a majority of the City Council regarding any item on this agenda will be made available at the City Clerk's Counter located at City Hall, 1685 Main Street, Santa Monica, and at the City's public libraries during normal business hours.  Documents are also available at http://www.smgov.net/departments/clerk/agendas.aspx.

 

For a free subscription to City Council Agendas sign up at http://www01.smgov.net/win or call the City Clerk's Office at (310) 458-8211.

 

Any member of the public unable to attend a meeting but wishing to comment on an item(s) listed on the agenda may submit written comments prior to the meeting by mailing them to: City Clerk, 1685 Main Street, Santa Monica, CA  90401.  Comments may also be e-mailed to:  clerk@smgov.net

 

Si desea comunicarse con alguien en español, llame a nuestra oficina al (310) 458-8211 y pida hablar con Esterlina Lugo.

 

City Hall and the Council Chamber is wheelchair accessible.  If you require any special disability related accommodations (i.e. sign language interpreting, access to an amplified sound system, etc.), please contact the City Clerk's Office at (310) 458-8211 or TDD: (310) 917-6626 at least 3 days prior to the scheduled meeting.  This agenda is available in alternate format upon request by calling the City Clerk's Office.

 

Parking is available in front of City Hall and on Olympic Drive and in the Civic Center Parking Structure (validation free).

 

 
Recent Council Wrap-Ups:

NOTE: Council Wrap-Ups are a summary of meeting topics and events provided by the City Manager's Office as a public service. This wrap-up is not an official record of Council action. The official record is posted by the City Clerk on this website with other meeting documents as soon as possible after the meeting.
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