CITY OF SANTA MONICA
REGULAR CITY COUNCIL MEETING AGENDA
CITY HALL COUNCIL CHAMBERS - 1685 MAIN STREET
TUESDAY, SEPTEMBER 11, 2012
MEETING BEGINS AT 5:30 P.M.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
(Please note that Agenda Items may be reordered during the Council meeting at the discretion of the City Council.)
1. CLOSED SESSIONS:
1-A: Conference with Legal Counsel – Existing Litigation: Finley v. City of Santa Monica, Los Angeles Superior Court Case Number BS 127077.
1-B: Conference with Legal Counsel - Anticipated Litigation: Anticipate significant exposure to litigation pursuant to Government Code Section 54956.9(b): 1 case
1-C: Conference with Legal Counsel – Anticipated Litigation: Consideration of whether to initiate litigation pursuant to Government Code Section 54956.9(c): 1 case
The following is the order of business for items to be heard no earlier than 6:30 p.m.
Moment of silence and full color guard with Police and Fire in remembrance of 9/11
2. SPECIAL AGENDA ITEMS:
2-A: Commendation to the Santa Monica Little League Senior All-Stars for winning the District 25 Tournament.
2-B: Kaiser Permanente will award a Healthy Eating Active Living certificate of recognition to Council for adopting policies that promote a healthy and active community.
3. CONSENT CALENDAR: (All items will be considered and approved in one motion unless removed by a Councilmember for discussion.)
3-A: Expo Maintenance Yard Buffer Park Design Contract – recommendation to authorize the City Manager to negotiate and execute a contract with Mia Lehrer and Associates, in an amount not to exceed $297,978 to provide full design services for a new 2.35-acre neighborhood open space/park adjacent to the Expo Maintenance Yard.
3-B: Big Blue Bus Administration Building Waterproofing Contract – recommendation to authorize the City Manager to negotiate and execute a contract with Fortex Construction in an amount not to exceed $172,590 for building enclosure waterproofing, repair and replacement work at the Big Blue Bus Administration building, and authorize any necessary changes.
3-C: Corporation Yard Master Plan Contract Modification – recommendation to: authorize the City Manager to negotiate and execute a third modification to Professional Services Agreement No. 9129 (CCS) with RNL Interplan, Inc. in the amount of $34,314 to provide additional scope of work to complete the Corporation Yard Master Plan, resulting in a new total contract amount of $343,340; and authorize budget changes.
3-D: Award Bid to Provide Bus Transportation Services – recommendation to award Bid No. 4010 to Star-Dust Tours, Inc., for a total amount of $81,600 per year to provide bus transportation services as requested by the Community and Cultural Services Department, with two one-year renewal options for a total amount of $244,800; and appropriate budget changes.
3-E: Design Services for San Vicente Booster Pump Generator Project – recommendation to authorize the City Manager to negotiate and execute a professional services agreement with Lee & Ro, Inc. in the amount of $328,500 to provide design services for the San Vicente Booster Pump Station Emergency Generator Project; and appropriate budget changes.
3-F: Housing Trust Fund Loan Forgiveness and Extension – recommendation to authorize the City Manager to forgive an existing loan to the Mountain View Mobile Inn Residents Association in the amount of $124,977 for 1930 Stewart Street; and authorize to execute a loan term extension until December 2014 for an existing acquisition and predevelopment loan to Community Corporation of Santa Monica, in the amount of $1,161,185 for 1342 Berkeley Street.
3-G: Reject Bid for Granular Activated Carbon Replacement Services – recommendation to authorize City Manager to reject all bids received on June 28, 2012 for Bid No. 4013 for granular activated carbon replacement services at the Charnock Well Field; authorize to direct staff to reissue a request for new bids in order to obtain the best bidder; and approve a new, interim purchase order in the amount of $400,000 with Carbon Activated Corporation, resulting in a new total amount of $1,200,000.
3-H: Award Bid for Water Well Repair and Maintenance Services – recommendation to award Bid No. 4008 to General Pump Company, Inc. for an amount not to exceed $180,000 for one year for water well repair and maintenance services, with two one-year renewal options for a total amount of $540,000 for three years.
3-I: Agreement for Pier Bridge Replacement Project – recommendation to authorize the City Manager to negotiate and execute a professional services agreement with T.Y.LIN International, in an amount not to exceed $850,000 to provide public outreach, conceptual design and environmental documentation services for the Pier Bridge Replacement Project.
3-J: Award Bid for Graffiti Removal and Painting Services at the Pier - recommendation to award Bid No. 4003 to Parrot Painting, in an amount not to exceed $40,000 for graffiti removal and painting services at the Santa Monica Pier for FY 2012-13, with two one-year renewal options with a not to exceed amount of $130,000 over a three-year period.
3-K: Award Bid for Pier Deck Board Replacement and Nail Patrol Services at the Pier – recommendation to award Bid No. 4004 to John S. Meek Company for an amount not to exceed $68,400 for deck board replacement and monthly nail patrol services at the Santa Monica Pier for FY 2012-13, with two one-year renewal options for a total amount of $238,400 for a three-year period.
3-L: Short-term Lease of City-owned Property for Christmas Tree Lot – recommendation to authorize the City Manager to negotiate and execute a License Agreement with Chauvet Tree Farms, Inc., in the amount of $10,004, for the short-term use of property located at 12040 – 12048 Wilshire Boulevard, with up to four (4) additional ninety (90) day extensions during the 2013-2016 Christmas seasons for up to a total of five (5) Christmas seasons.
3-M: Award Bid for the Purchase of Electrical and Street Lighting Supplies- recommendation to award Bid No. 4002 to One Source Distributors, in an amount not to exceed $300,000 for the purchase of electrical and street lighting supplies for FY 2012-2013, with two one-year options to renew for a total amount of $950,000 over a three-year period.
3-N: Modification for Operations, Maintenance and Management Services for the Charnock Well Field – recommendation to authorize the City Manager to negotiate and execute a first modification to Contract No. 9239 (CCS) with Siemens Water Technologies Corporation, in the amount of $556,048 to provide operations, maintenance, and management services for the Charnock Well Field, resulting in a new four year contract for a total amount of $1,112,096.
3-O: Modification for Fraud Investigation Services for HUD-funded Housing Programs – recommendation to authorize the City Manager to negotiate and execute a modification to the Professional Services Agreement No. 9164 (CCS) with Program Compliance Solutions, in the amount of $50,000 to continue providing fraud investigation services for the Housing Division for a new total contract amount not to exceed $268,400.
3-P: Universally Accessible Playground Construction Contract – recommendation to authorize the City Manager to negotiate and execute a contract with Micon Construction, Inc. in an amount not to exceed $998,481 for construction of the Universally Accessible Playground Project; and approve changes.
3-Q: Cancellation of September 25, 2012 Regular City Council Meeting.
4. STUDY SESSION:
4-A: Downtown Parking In-Lieu Fee Program Study Session – recommendation that Council review and provide direction on issues relating to the modifications to the Downtown Parking In-Lieu Fee Program, including direction on the policy issues and trade-offs identified in the report.
7. ORDINANCES: (Public comment is permitted on ordinances for introduction and first reading. No public discussion is permitted on ordinances for second reading and adoption.)
7-A: Introduction and first reading of an ordinance adopting Development Agreement 11DEV-012 to convert 3,038 square feet of non-usable space into four residential units within an existing mix-use market rate rental housing building at 1548 6th Street. (Continued from June 26, 2012.)
7-B: Introduction and First Reading of an Ordinance to Permit Off-Street Food Truck Venues in the CM Main Street Commercial District and Adjacent A Off-Street Parking Overlay Districts and the C4 Highway Commercial District by Performance Standards Permit.
7-C: Introduction and First Reading of an Ordinance that would eliminate the existing discount to the Affordable Housing Unit Base Fee, currently 50 percent in industrial/commercial zones and 25 percent in residential zones which is available under specified circumstances; and adopt resolutions that would implement the annual automatic adjustment to the Affordable Housing Unit Base Fee for new market-rate apartments and condominiums and the annual automatic adjustment to the Affordable Housing Unit Development Cost.
8. STAFF ADMINISTRATIVE ITEMS:
8-A: Disposition of City-owned Property at 1920 Ocean Way – recommendation to authorize the City Manager to execute a Purchase and Sale Agreement to sell the City-owned property at 1920 Ocean way to the Edward Thomas Hospitality Companies for the purchase price of $13,150,000; and authorize budget changes.
8-B: Water Main Betterment Components on Colorado Avenue – authorize the City Manager to negotiate and execute an Agreement with the Exposition Metro Line Construction Authority in an amount not to exceed $2,300,000 to perform final engineering services and construction of water main betterments on Colorado Avenue; and authorize budget changes, including appropriations.
13. COUNCILMEMBER DISCUSSION ITEMS:
13-A: Request of Council member Bobby Shriver that City Council support designation of Santa Monica as a ONE City to advocate for an end to poverty and preventable disease such as HIV/AIDS, particularly in Africa, by raising public awareness and working with elected officials to support smart, effective life-saving policies and programs. Santa Monica would join 150 U.S. cities including the California cities of Los Angeles, San Francisco, Redlands, San Jose, and Davis. A proclamation would be issued. Any specific policy support would conform to Council approved direction.
13-B: Request of Mayor Pro Tem Davis and Councilmember McKeown that the Council direct staff to assist the Planning Commission in reviewing appropriate employee-per-square-foot ratios for commercial projects, and return to Council with an update to inform calculations on parking, traffic, and other Development Agreement and zoning code policy decisions.
13-C: Request by Mayor Bloom that the City Council direct staff to review Big Blue Bus policies regarding advertising on its vehicles in light of current law, in particular, the First Amendment to the United States Constitution, and return to Council with information, alternatives and recommendations. Request is also made that the City Council direct that staff, to the extent practical, maintain the status quo that existed prior to recent actions taken with respect to advertisers. This may include, among other things, directing staff to adopt an interim policy permitting commercial and non-commercial advertising on Big Blue Bus vehicles.
14. PUBLIC INPUT: (Public comment is permitted only on items not on the agenda that are within the subject matter jurisdiction of the City. State law prohibits the City Council from taking any action on items not listed on the agenda, including issues raised under this agenda item.)
Any documents produced by the City and distributed to a majority of the City Council regarding any item on this agenda will be made available at the City Clerk's Counter located at City Hall, 1685 Main Street, Santa Monica, and at the City’s public libraries during normal business hours. Documents are also available at http://www.smgov.net/departments/clerk/agendas.aspx.
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Parking is available in front of City Hall and on Olympic Drive and in the Civic Center Parking Structure (validation free).