CITY OF SANTA MONICA

 

REGULAR CITY COUNCIL MEETING AGENDA AND

 

A JOINT SPECIAL MEETING OF THE CITY COUNCIL

 

AND THE HOUSING AUTHORITY

 

(REGULAR MEETING OF THE REDEVELOPMENT

 

SUCCESSOR AGENCY CANCELLED)

 

CITY HALL COUNCIL CHAMBERS - 1685 MAIN STREET

 

TUESDAY, JUNE 26, 2012

 

 

MEETING BEGINS AT 5:30 P.M.

 

RULES OF CONDUCT AT CITY COUNCIL MEETINGS

 

CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL

 

(Please note that Agenda Items may be reordered during the Council meeting at the discretion of the City Council.)

 

1.   CLOSED SESSIONS:

 

1-A:    Conference with Labor Negotiator.

City Negotiator:     Donna Peter, Director of Human Resources

Bargaining Units:   Public Attorney’s Legal Support Staff Union (PALSSU)

                                        Management Team Associates (MTA)

                                        Public Attorney’s Union (PAU)

 

1-B:    Conference with Real Property Negotiator

          Property:                  1920 Ocean Way

          City Negotiator:        Andy Agle, Dir., Housing & Economic Development

          Under Negotiation:   Interest in Real Property

          Owner of Record:     City of Santa Monica

 

1-C:    Conference with Legal Counsel – Existing Litigation: Brenda Barnes and Peter R. Naughton v. City of Santa Monica, Los Angeles Superior Court Case Number BC 485472

 

1-D:    Conference with Legal Counsel – Anticipated Litigation: Anticipate significant exposure to litigation pursuant to Government Code Section 54956.9 (b): 1 case

 

1-E:    Conference with Legal Counsel – Existing Litigation: Harriet P. Epstein and Stanley H. Epstein v. City of Santa Monica; ACS State and Local Solutions Inc. and Sheri E. Ross, Los Angeles Superior Court Case Number BS 132415.

 

1-F:    Conference with Legal Counsel – Anticipated Litigation: Anticipate significant exposure to litigation pursuant to Government Code Section 54956.9 (b) - 2 cases:  I case (Claim of Dunn and Robhana); 1 case.

 

The following is the order of business for items to be heard no earlier than 6:30 p.m.

 

3.  CONSENT CALENDAR:  (All items will be considered and approved in one motion unless removed by a Councilmember for discussion.)

 

3-A:    Approval of minutes for the June 12, 2012, City Council meeting.

 

          MINUTES

 

3-B:    Plan Check and Tree Protection Inspection Services – recommendation to authorize the City Manager to negotiate and execute a three-year professional services agreement with R. Dan Jensen & Associates, Inc., in the amount of $150,000, for plan check and tree protection inspection services, with two additional one-year renewal options for a total amount of $250,000.

 

          STAFF REPORT

 

3-C:    Agreement for property insurance brokerage services – recommendation to authorize the City Manager to negotiate and execute a professional services agreement with Alliant Insurance Services, Inc., in the amount of $360,000 for property insurance brokerage services, over a five year period.

 

          STAFF REPORT

 

3-D:    Purchase orders with multiple renewal option years exceeding $100,000 – recommendation to authorize the issuance of new Purchase Orders for a list of vendors whose cumulative authorized purchase amount will exceed $100,000 for fiscal year 2012-13.

 

          STAFF REPORT

 

3-E:    Passenger Vehicle/Light Duty and Fire Apparatus Tire Service – recommendation to award Bid No. 3092 to Byron Woodley Tire Co, in the amount of $80,000 for purchase of tire service for the Fire Department and Big Blue Bus service vehicles, with two additional one-year renewal options, for a total amount not to exceed $240,000.

 

          STAFF REPORT

 

3-F:    Bus Paint and Body Repair – recommendation to award Bid No. 3093 to Carlos Guzman, Inc., in  the amount of $600,000 to provide body repair and painting of transit coaches, with two additional one-year renewal options for a total contract amount of $1,800,000.

 

          STAFF REPORT

 

3-G:   Windward School Well Relocation Agreement – recommendation to authorize the City Manager to: negotiate and execute an amendment to Agreement No. 8892(CCS) with Black and Veatch Construction, Inc., in the amount of $392,235 for the Windward School Well Relocation Project, for a total contract amount of $62,096,354; negotiate and execute a professional services agreement with Richard C. Slade & Associates (RCS) in the amount of $79,640 for hydrogeological observation and inspection services; and, approve budget changes.

 

          STAFF REPORT

 

3-H:    SCE Easements across Palisades Garden Walk Project -  recommendation to authorize the City Manager to execute a letter agreement between the City and Southern California Edison (SCE), which contemplates the vacation of an existing underground utility easement across the Palisades Garden Walk and Town Center Project (Project) site, the relocation of SCE utility cables to Main Street with a  connection to an existing underground utility duct on Olympic Drive, the creation of a replacement underground utility easement between Ocean Avenue and the Project site, and the creation of an easement to the Ocean Lodge for electrical service originating on City property.

 

          STAFF REPORT

 

3-I:     1212 5th Street Lease extensionrecommendation to authorize the City Manager to negotiate and execute a second extension of Lease No. 8404 (CCS), with Wilshire & 5th I & II, LLC for continued occupancy by the Office of Sustainability and the Environment at 1212 Fifth Street, first floor to: amend the term of the existing lease, scheduled to expired June 30, 2012, to become a month-to-month term lease commencing on July 1, 2012; and continue the existing monthly base rate at $7,159.45, estimated common area maintenance (CAM) fees at $909.50, and parking fees at $255 for a total of $8,323.95 per month.

 

          STAFF REPORT

 

3-J:    Civic Center Parking Structure Lighting Project – recommendation to authorize the City Manager to negotiate and execute a contract with Golden Sun Firm & Company, Inc. in an amount not to exceed $207,031, for design and construction services for an energy efficient lighting system at the Civic Center Parking Structure.

 

          STAFF REPORT

 

SPECIAL JOINT MEETING OF THE CITY COUNCIL AND THE HOUSING AUTHORITY:

 

ROLL CALL OF HOUSING AUTHORITY

 

3-K:    Modification of Agreement for Licensed Clinical Social Worker – recommendation that the Housing Authority and City Council authorize the Executive Director/City Manager to execute a fourth modification to professional services agreement No. 9092 (CCS) with Ms. Dorothy Berndt, Licensed Clinical Social Worker, in the amount of $20,000 to provide clinical support for the Housing Authority, for a total contract amount not to exceed $238,400.

 

          STAFF REPORT

 

ADJOURNMENT OF SPECIAL MEETING

 

REGULAR MEETING OF REDEVELOPMENT SUCCESSOR AGENCY:

 

3-L:    Cancelled – no business to consider.

 

4.  STUDY SESSION:

 

4-A:    Neighborhood Conservation - recommendation that Council review and comment on the recommended approach; and, direct staff to proceed with implementation of Neighborhoods Conservation within the Zoning Ordinance Update.

 

          STAFF REPORT

          POWERPOINT

 

7.  ORDINANCES:  (Public comment is permitted on ordinances for introduction and first reading.  No public discussion is permitted on ordinances for second reading and adoption.)

 

7-A:    Second reading and adoption of an ordinance amending Municipal Code Section 4.55.060 related to the prohibition of the erection of structures and winter displays in Palisades Park. (Introduced June 12, 2012.)

 

          STAFF REPORT

 

7-B:    Second reading and adoption of an ordinance amending Santa Monica Municipal Code Section 11.04.130 to clarify the City’s authorization to produce and distribute usual and customary materials created in the normal course of business within 88 days prior to an election, provided that they do not refer to members of the City Council or Rent Control Board and contain nothing related to the election except for appropriate references to the date and methods of voting. (Introduced June 12, 2012.)

 

          STAFF REPORT

 

7-C:    Introduction and first reading of an ordinance adopting Development Agreement 11DEV006 to add Commercial and Residential Floor Area to an Existing Mix-Use Building at 1447 Lincoln.  (Continued from May 22, 2012.)

 

          STAFF REPORT

          POWERPOINT

 

7-D:    Introduction and first reading of an ordinance adopting Development Agreement 11DEV013 to add Commercial and Residential Floor Area to an Existing Mix-Use Building at 829 Broadway. (Continued from May 22, 2012.)

 

          STAFF REPORT

          POWERPOINT

 

7-E:    Introduction and first reading of an ordinance adopting Development Agreement 11DEV-012 to convert 3,038 square feet of non-usable space into four residential units within an existing mix-use building at 1548 6th Street.  (Continued from May 22, 2012.)

 

          STAFF REPORT

          POWERPOINT

 

8. STAFF ADMINISTRATIVE ITEMS:

 

8-A:    Presentation of Comprehensive Annual Financial Report (CAFR) for the Fiscal Year Ended June 30, 2011 – recommendation that the City Council receive and file the City’s CAFR for the fiscal year ended June 30, 2011.  (Continued from May 22, 2012.)

 

          STAFF REPORT

 

8-B:    Affordable Housing Production Program Amendments – recommendation to amend the Affordable Housing Production Program Administrative Guidelines to: revise sections to clarify existing language regarding the purchase price formula and escrow timing associated with the City’s purchase option upon resale of affordable condominiums;  add a new section to establish that tenants who were not income-qualified for an affordable residence at initial occupancy must vacate within 90 days of receiving written notice from the property owner; add a new section to establish a property owner’s responsibility to pay tenant relocation expenses if the property owner fails to establish that the tenant is income-qualified at initial occupancy; add a new section to establish that a property owner must provide advance written notice to the City before issuing a rent increase notice to a tenant; and, direct staff to prepare for City Council consideration an ordinance eliminating the discount of the Affordable Housing Unit Base Fee, currently 50 percent in commercial zones and 25 percent in residential zones. 

 

          STAFF REPORT

 

8-C:    Purchase and Sale Agreement for Fire Station Land Exchange – recommendation to: adopt a resolution waiving advertising requirements related to an exchange of property; and, authorize the City Manager to negotiate and execute a Purchase of Sale Agreement to exchange City-owned property located at 1338-42 and 1321 5th Street, for property located at 1337-45 7th Street, owned by 1337 7th Street LLC, subject to all conditions, obligations, or commitments, for a site suitable to build a replacement facility for Fire Station No. 1.

          WITHDRAWN AT REQUEST OF STAFF

 

8-D:    Flight Training Reduction Incentive Test Program – recommendation that City Council: approve a six-month voluntary flight training reduction incentive test program at Santa Monica Airport in an amount not to exceed $90,000 to reimburse flight schools who conduct repetitive takeoff and landing practice at other area airports during weekends and federal holidays only; and appropriate budget increases.

 

          STAFF REPORT

 

14.  PUBLIC INPUT:  (Public comment is permitted only on items not on the agenda that are within the subject matter jurisdiction of the City.  State law prohibits the City Council from taking any action on items not listed on the agenda, including issues raised under this agenda item.)

 

ADJOURNMENT.

 

Any documents produced by the City and distributed to a majority of the City Council regarding any item on this agenda will be made available at the City Clerk's Counter located at City Hall, 1685 Main Street, Santa Monica, and at the City’s public libraries during normal business hours.  Documents are also available at http://www.smgov.net/departments/clerk/agendas.aspx.

 

For a free subscription to City Council Agendas sign up at http://www01.smgov.net/win or call the City Clerk’s Office at (310) 458-8211.

 

Any member of the public unable to attend a meeting but wishing to comment on an item(s) listed on the agenda may submit written comments prior to the meeting by mailing them to: City Clerk, 1685 Main Street, Santa Monica, CA  90401.  Comments may also be e-mailed to: clerk@smgov.net

 

Si desea comunicarse con alguien en español, llame a nuestra oficina al (310) 458-8211 y pida hablar con Esterlina Lugo.

 

City Hall and the Council Chamber is wheelchair accessible.  If you require any special disability related accommodations (i.e. sign language interpreting, access to an amplified sound system, etc.), please contact the City Clerk’s Office at (310) 458-8211 or TDD: (310) 917-6626 at least 3 days prior to the scheduled meeting.  This agenda is available in alternate format upon request by calling the City Clerk’s Office.

 

Parking is available in front of City Hall and on Olympic Drive and in the Civic Center Parking Structure (validation free).