City Council Report

City Council Meeting: May 22, 2012

Agenda Item: 3-C

To: Mayor and City Council 

From: Martin Pastucha, Director of Public Works

Subject: Reject Bids for Santa Monica Pier Gangway Project

Recommended Action

Staff recommends that the Council reject all bids received on March 29, 2012, for general contracting services, to construct the Santa Monica Pier Emergency Gangway Project.

Executive Summary

On March 29, 2012, two bids were received for the construction of the Santa Monica Pier Emergency Gangway Project. However, both bids received were significantly higher than the Engineer’s Estimate and in excess of the available budget for the project. Staff recommends rejecting all bids for this project. Staff from Public Works and Police Harbor Patrol will continue to evaluate systems to provide enhanced exit/evacuation from the west end of the Pier.

Discussion

The purpose of the Santa Monica Pier Emergency Gangway Project was to construct an enhanced exit/evacuation route from the west end of the Pier in the event of an emergency that makes exiting to the east impossible. Currently, an existing evacuation chute adjacent to the Harbor Patrol Station can be utilized to evacuate people on the Pier to the deck of a boat. The proposed emergency gangway project consists of a retractable aluminum gangway (80’ long), floating dock (32’ x 60’) anchored to the sea floor and hoist. In the event of an emergency, the Pier could be evacuated down the gangway to the floating dock where boats can be utilized to remove people from the Pier. The proposed emergency gangway system provides an easily accessible emergency access route that could accommodate more people than the existing chute system. The existing chute system can accommodate one person at a time exiting directly to a boat below. The gangway can accommodate multiple people exiting the pier at the same time. The floating dock would be able to hold 200-300 people and allow for two boats to dock at once to assist in an evacuation.

The City published a Notice Inviting Bids on the City’s website on February 23, 2012 and in the Santa Monica Daily Press on February 24 and 25, 2012. The City Clerk’s office received two sealed bids, which were publicly opened by the Deputy City Clerk on March 29, 2012. Bid results are as follows:

Bidder Bid Amount

1. Mallcraft, Inc. $1,577,800

2. John S. Meek Company, Inc. $1,988,275

Engineer’s Estimate $1,267,466

Staff evaluated the bids and discussed the scope of work and costs with both bidders. Based on those discussions, the proposed system cannot be constructed within the available budget approved for the project; therefore, staff recommends rejecting all bids. Staff will review the project’s objectives in the next few months to determine if an alternative system is available.

Financial Impacts & Budget Actions

There are no budget or financial impacts associated with the recommendation made in this report.

Prepared by: Zach Pollard, Associate Project Manager

Approved:	Forwarded to Council:
Martin Pastucha Director of Public Works	Rod Gould City Manager