City Council Meeting: June 23, 2009

Agenda Item: 1-F

To:                   Mayor and City Council

From:              Lee E. Swain, Director of Public Works

Subject:          Pier Structural Upgrades and Gangway Project

 

Recommended Action

Staff recommends that the City Council authorize the City Manager to negotiate and execute a professional services agreement with URS Corporation in the amount of $430,000 plus 10% contingency in the amount of $43,000 for a total amount not to exceed $473,000 to provide design services for the Pier Structural Upgrade and Gangway Project.

 

Executive Summary

The Pier Infrastructure Assessment Study recommended safety improvements to the Santa Monica Pier including Municipal Pier structural upgrades and the construction of an emergency gangway.  The Municipal Pier structural upgrade is intended to replace a structurally deficient section of the existing Municipal Pier with a new structure that is capable of handling the loads imposed by emergency vehicles.  The emergency gangway will allow the evacuation of the Pier to the west in the event of a fire or other emergency.  URS Corporation is recommended for final design services including the preparation of bidding documents associated with the implementation of these improvements.  Funds for final design services are available in the annual Capital Improvement Program budget.

 

Background

On April 10, 2007, the City Council authorized a professional services agreement with Moffatt & Nichol to provide engineering design and inspection services for the Pier Infrastructure Assessment Study (Study).  The Study was a comprehensive inspection and condition assessment of all of the Pier’s above-water and underwater structural components.  The Study provided an evaluation of the under-deck piping systems, the loading capacity of the concrete portion of the Municipal Pier, the remaining portions of the Newcomb Pier deck, the deck over the Santa Monica Aquarium, the Pier’s lighting and fire protection systems, and the furniture and fixtures of the Pier.  The Study was completed and delivered in November 2008 and included recommendations for a 10-year capital improvement plan for the Santa Monica Pier.  It was forwarded to Council via an Information Item on May 19, 2009. 

 

Discussion

The Study recommended two priority safety improvements to the Santa Monica Pier –the Municipal Pier structural upgrade and the implementation of an emergency gangway.  The Municipal Pier structural upgrade will continue the process of upgrading the Pier to an H-20 (twenty-ton truck) capacity to provide adequate access for emergency vehicles and firefighting equipment.  The Study included preliminary design details for the replacement of the existing Municipal Pier over the surf and tidal zone, which is the area approximately bordered by the high tide line on the East and the low tide line on the West.  The proposed improvements include replacing the current all-timber construction with concrete piles, concrete pile caps, and timber stringers and decking.  The use of concrete in this area is recommended because this portion of the Pier is over water and concrete will provide higher durability and lower maintenance in the surf zone. 

 

The addition of an emergency evacuation gangway to the western end of the Pier was also identified in the Study as a priority.  A gangway would allow the evacuation of the western portions of the Pier in the event that a fire or other emergency prevented passage on the existing Pier.  The emergency gangway would be stored at deck level when not in use and would be used to load evacuees onto waiting vessels in the event of an emergency.

 

Contractor/Consultant Selection

On March 5, 2009, a Request for Proposals was posted on the City’s website, inviting proposals from marine engineering consulting firms to provide design services for the structural upgrades and gangway project.  Three proposals were received by the closing date of March 26, 2009, from the following firms: Moffatt & Nichol, WorleyParsons Westmar, and URS Corporation.  A selection committee of staff from Public Works, Community Maintenance, and Housing and Economic Development Departments reviewed the written proposals and interviewed all three firms.  The selection criteria included the firm’s technical competence; understanding of the project’s scope; direct experience with similar projects; approach to the work; staffing capability to meet project timeliness; design experience; quality control; cost control; qualifications of the project manager, and hourly billing rates/cost of proposed services.  Based on the proposals and interviews, the selection committee recommends URS Corporation for design services for this project.  URS Corporation has extensive experience on marine projects such as Pismo Beach Boardwalk, Isthmus Pier Inspection and Reconstruction in Two Harbors on Santa Catalina Island, Berth 85 Timber Wharf at the Port of Los Angeles, Sea Launch Home Port Pier Improvements at the Port of Long Beach, and the Reconstruction of the Venice Municipal Pier.  Staff contacted the reference agencies and all respondents reported that the firm’s work was completed in a timely and cost-efficient manner while consistently maintaining high quality.

 

Financial Impacts & Budget Actions

Funds for this project are available in the following accounts:

Account                                  Name                                                                          Amount          

M304006                               Pier Infrastructure Improvement                               $210,100

M304007                               Pier Gangway                                                            $262,900

                                                                                                Total                           $473,000

 

Prepared by: Mark Cuneo, P.E., Principal Civil Engineer

Approved:

 

Forwarded to Council:

 

 

 

 

Lee E. Swain, Director

Department of Public Works

 

P. Lamont Ewell

City Manager