City Council Meeting: April 10, 2007

Agenda Item:1-I  

To:                   Mayor and City Council 

From:              Craig Perkins, Director – Environmental and Public Works Management

Subject:          Professional Services Agreement with Moffatt & Nichol for Pier Infrastructure Assessment Study

 

Recommended Action

Staff recommends that the City Council:

1.      authorize the City Manager to negotiate and execute a professional services agreement with Moffatt & Nichol in an amount not to exceed $300,000 to conduct the Pier Infrastructure Assessment Study; and

2.      authorize the City Engineer to issue any necessary modifications to complete additional work within budget authority.

 

Executive Summary

Conditions on the Santa Monica Pier are continually deteriorating due to age, use and effects of the marine environment.  A regular and sustained commitment to the Pier’s maintenance and upkeep is required.  The purpose of the Pier Infrastructure Assessment Study is to conduct a comprehensive inspection and condition assessment of all systems on the Pier including all of the Pier’s above-water and underwater structural components, and to develop a ten-year Capital Improvement and Maintenance Program for the Pier.  The study will clearly identify priority improvements, estimated costs, and best practices for maintaining the Pier’s infrastructure.  Funds for this contract are available in the Pier Assessment Study account.

 

Discussion

Background

In 2001, Selpec-Westmar conducted an inspection of the Santa Monica Pier’s timber pile system.  This report was followed in 2003 by a modified inspection to confirm the extent of damage and deterioration identified in 2001 and to identify new damage.  The results of these inspections were the basis of the FY 2002-03 Council-approved Capital Improvement Program for the Santa Monica Pier.

 

Implementation of the capital program began in 2004.  On January 27, 2004, the City Council authorized a professional services agreement with Moffatt & Nichol to provide engineering design services for the Pier Structural Rehabilitation and Repair project.  To minimize impact to the public, the program was divided into three phases with each phase increasing the load carrying capacity to allow emergency vehicle access on the Pier.

·        Phase I improvements were completed in 2004 and included the structural upgrade of the area from the westerly end of the Pier Bridge to the beach access stairway.

·        Phase II structural improvements extended along the Municipal Pier deck from the beach access stairway approximately 150 feet west, and included improvements to the Newcomb Pier entrance and the installation of a west-end emergency chute and catwalk repair.  Phase II was completed in fall 2005.

·        Phase III continued upgrades to the Newcomb Pier and along the Municipal Pier deck westerly approximately 175 feet to the water line.  The scope of the Phase III work was expanded with Council approval on October 10, 2006, to include improvements to the area of 370 Santa Monica Pier, located between Pacific Park and Playland Arcade.  Phase III improvements will be completed in spring 2007.

 

The proposed Infrastructure Assessment Study (Study) will be a comprehensive inspection and condition assessment of all of the Pier’s above-water and underwater structural components.  The consultant will inspect and evaluate under-deck piping systems including water, sewer, gas and fire protection, and all electrical and communication conduits and systems.  All information obtained during the inspection phase will be linked into the City’s Geographic Information System that will serve as the basis for future planning of system upgrades.

 

Following the inspection phase, the consultant will analyze the loading capacity of the concrete portion of the Municipal Pier, the remaining portions of the Newcomb Pier deck, and the deck over the Santa Monica Aquarium.  Other components will include a detailed upgrade study of the Pier’s lighting, fire protection systems, furniture and fixtures and restoration of the Carousel’s dome along with cost estimates and recommendations for these improvements.

 

As part of the study, bidding documents will be prepared for the structural upgrade of the Municipal Pier from the western end of the Phase III work (in proximity of the Pacific Park entrance) to the beginning of the concrete portion of the Pier.  The Study will also incorporate an Operations and Maintenance Plan that will include an annual cost estimate for budgeting purposes.  Meetings with stakeholders, including the Pier Restoration Corporation, are included within the scope of work, and the Operation and Maintenance Plan recommended priorities will be reviewed with the Pier Restoration Corporation Board.

 

Commission Action

On March 7, 2007, the Santa Monica Pier Restoration Corporation Board unanimously approved a motion in support of the Study.

 

Contractor/Consultant Selection

On August 21, 2006, a Request for Qualification was posted on the City’s website, inviting Statements of Qualifications (SOQ) from marine engineering consulting firms to conduct an infrastructure assessment study of the Santa Monica Municipal and Newcomb Piers.  Three SOQs were received by the closing date of September 28, 2006.  A selection committee of staff from the Environmental and Public Works Management and the Resource Management Departments interviewed Moffatt & Nichol, TranSytems, and Halcrow HPA.  The selection criteria included the firm’s technical competence; understanding of the project’s scope; direct experience in similar projects; approach to the work; staffing capability to meet project timeliness; design experience; quality control; and the abilities of the project manager. 

 

Based on the proposals and interviews, and relevant rating factors described above, the selection committee recommends Moffatt & Nichol for these services.  Moffatt & Nichol has extensive experience on heavy marine projects.  In addition to completing the design for the Santa Monica Pier Structural Rehabilitation Project Phase I, II and III, Moffatt & Nichol has been responsible for evaluation and design work at Santa Cruz Wharf, Sunset Aquatic Marina in Seal Beach, Pine Avenue Pier in Long Beach, San Clemente Pier, Capitola Municipal Wharf and Hermosa Beach Municipal Pier.  City staff contacted the reference agencies and all respondents reported that the firm’s work was completed in a timely and cost-efficient manner while consistently maintaining high quality. 

 

Budget/Financial Impact

Funds in the amount of $300,000 are available in account P300645.589000, “Pier Infrastructure Assessment Study”.  Funds to implement the Study’s recommendations will be requested in future year’s Capital Improvement and Operations and Maintenance budgets.

 

 

 

 

 

 

 

Prepared by:  Antonio Shaibani, P.E., Civil Engineer

 

 

Approved:

 

Forwarded to Council:

 

 

 

 

 

 

Craig Perkins

Director – Environmental and Public Works Management Department

 

P. Lamont Ewell

City Manager