City Council
Meeting: March 25, 2008
Agenda Item: 1-N
To: Mayor and City Council
From:
Subject: Temporary Staffing Services for Fleet
Management Division
Recommended
Action
Staff recommends the City
Council authorize a purchase order not to exceed $131,280 with Aerotek
Commercial Staffing for temporary mechanics for the Fleet Management Division.
Executive
Summary
Fleet
Management Division has used temporary mechanics to fill vacant positions during
the transition of Police Department vehicle maintenance into Fleet Management
and to fill positions resulting from retirements. In the current fiscal
year Fleet Management Division has spent $98,780 to date and estimates that an
additional $32,500 will be needed for a total of $131,280 to pay for temporary
mechanics until new employees are hired. This additional funding
will enable mechanic positions to be filled until conclusion of a recruitment
process.
Discussion
Temporary mechanics are
used to fill positions that are vacant over an extended period of time. There are 16 full-time Mechanic positions and
two as-needed Mechanic positions in the Fleet Management budget. Staff planned to utilize temporary mechanics
to fill two full-time and two as-needed vacant positions during the recruitment
process and while Police Department vehicle maintenance was integrated into the
Fleet Management Division.
Three additional vacancies were created due to two unexpected
retirements and the untimely passing of an employee. This left the operation
with a total of seven vacant positions - five full-time Mechanics and two
as-needed Mechanics. The recruitment has
been completed for the five full-time positions and these employees will be in
place within the next few weeks. The recruitment
process has recently begun for the two as-needed mechanics. Staff anticipates these mechanics will be
hired within approximately four weeks.
Fleet Management provided a list of specialized (non-clerical)
agencies to the Human Resources Department. All agencies were then contacted and provided
a job specification to determine if they were able to provide a temporary
employee for the mechanic position. Aerotek
Commercial Staffing was selected based on the recommendation from Fleet
Management, its ability to provide the mechanic position, and the pay rate of
the temporary employees. The Purchasing Division verified that Aerotek Commercial
Staffing met the City’s insurance, business license and living wage
requirements.
Purchase orders totaling $98,780 have been approved by the Human Resources
Department and issued by the Purchasing Division for the current fiscal year to
Aerotek Commercial Staffing. An additional $32,500 is needed to provide
coverage until all the new employees are hired.
This brings the total purchase order to Aerotek Commercial Staffing to
$131,280.
Financial
Impacts & Budget Actions
The
total purchase order amount of $131,280 will be offset by salary savings from vacant
positions and paid from the Vehicle Management Fund (54) account number
54554.511690.
Prepared by:
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Approved: |
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Forwarded to Council: |
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Name Director,
Department |
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P. City Manager |