City Council Meeting: November 14, 2006
Agenda Item: 1-D
To: Mayor and City Council
From:
Subject: Contract Award for Abatement of
Asbestos and Lead and Selective Demolition at
Recommended
Action
Staff recommends
that City Council award a contract with Midwest Environmental Control, Inc.,
(MEC) for the abatement of asbestos and lead containing materials and selective
demolition associated with the 415 PCH Rehabilitation and Reuse Project in the amount of $679,133 plus a 10%
contingency ($67,913), in the event unforeseen conditions should arise, for a
total of $747,046.
Executive
Summary
The site at 415 PCH is owned by the State of
Discussion
Midwest Environmental Control, Inc.,
specializes in the abatement of hazardous materials and prior to commencement
of the renovation and rehabilitation by the general contractor it is necessary
to properly remove and dispose of asbestos and lead containing materials
located at the
Previous Council Actions
On February 28, 2006, Council reviewed and
approved the refined schematic design plans, community use program, and
financial projections for the project.
On May 25, 2006, the City Council denied the
appeals of the Planning Commission and Landmarks Commission actions, certified
the Final Environmental Impact Report and approved a Development Review Permit,
Reduced Parking Permit, Fence/Wall Height Modification and Certificate of
Appropriateness for the project.
Commission Actions
Prior to Council’s February 28, 2006,
schematic design approval, presentations were made to the California State
Parks, the State Office of Historic Preservation, City of Santa Monica Arts
Commission, Landmarks Commission, Park and Recreation Commission, Commission
for a Senior Community, Disabilities Commission, Social Services Commission,
Pier Restoration Corporation, Santa Monica Convention and Visitor’s Bureau,
Caltrans, and the California Coastal Commission. Responses from these bodies were positive. On April 5, 2006, the Planning Commission
certified the Final Environmental Impact Report, approved a Development Review
Permit, Reduced Parking Permit, and a Fence/Wall Height Modification. On April 10, 2006, the Landmarks Commission
approved a Certificate
of Appropriateness with the condition that building materials, colors,
landscape, lighting and signage return to them for approval. On October 9, 2006, the Landmarks Commission
approved building materials, colors, and landscape for the site.
Environmental Analysis
An
EIR was prepared and certified by City Council on May 25, 2006, along with a
Statement of Overriding Considerations.
An Addendum has been prepared subsequent to the May 2006 certification
of the Final EIR that provides new information relevant to the historic
resources analysis of the
Contractor Selection
A Notice Inviting Bids was published in the Los
Angeles Times on March 18 and 20, 2006.
The City Clerk’s office received five sealed bids, which were publicly
opened and read aloud on May 5, 2006. The base bid amounts were adjusted for
each vendor by deducting bid alternates related to extension of contract duration
and use of heavy equipment for demolition of the
|
Bidder |
Base Bid |
Add/Deduct Alternates |
10% Reserve |
Total |
|
Action Environmental Enterprises, Inc. |
1,246,675 |
-250,000 |
99,668 |
1,096,343 |
|
U.S. Construction, Inc. |
770,918 |
-57,500 |
71,342 |
784,760 |
|
|
871,833 |
-192,700 |
67,913 |
747,046 |
|
MARCOR Remediation, Inc. |
711,253 |
-194,654 |
51,660 |
568,259 |
|
Miller Environmental Incorporated |
429,300 |
-40,000 |
38,930 |
428,230 |
Midwest Environmental Control,
Inc. is the recommended best bidder in conformance with Santa Monica Municipal
Code Section 2.24.072. Per the Code,
criteria for evaluating the best bidder
include the capacity and skill of the bidder to perform services
promptly, price, quality of the services, the bidder’s financial resources,
experience, efficiency, reputation, ability to provide future service as
needed, as well as any other factor which will further the intent set forth in
the City Charter. Other criteria
considered for contractor selection included consistent accuracy in bidding,
minimal record of change orders, repeat service for clients with highly
sensitive projects, volume of projects involving historical structures, and
exceptionally positive reference responses.
Analysis of the two lowest bids revealed mathematical errors or omission
of an allowance requirement. Additionally,
references for MEC were positive.
Applying the criteria for the determination of the best bidder to the
bid, MEC is recommended as the best bidder.
MEC has an extensive record of successful and timely
completion of abatement and demolition projects for the U.S. Army Corp. of
Engineers, the U.S. Air Force, and Lockheed Martin, including hazardous
materials abatement at Edwards, Vandenberg and Charleston Air Force Bases. MEC’s highly professional performance on
projects resulted in repeated contract award from these same agencies. MEC’s prolific record of projects involving
historical structures garnering highly positive feedback from owner and third
party monitors include the Devils Island Lighthouse for the National Park
Service, the National Chavez Center Memorial Project for the Stoneybrook
Corporation, a 112-year-old Jail/Sheriff Office for Sandusky County, Ohio, and
numerous projects for the United States Postal Service, Department of Justice
Federal Prison System, and the Army Corps of Engineers. The contractor has resources to consistently
perform demolition and abatement of hazardous material in-house with limited or
no change order requests, has no history of project related litigation, and has
a current, active and good standing State Contractor License. MEC’s contractor history is repeatedly
reported by references, including clients and independent third-party monitors,
to be outstanding regarding overall quality, thoroughness, knowledge,
experience, negotiation fairness, skill with schedule management, attention to
care in handling sensitive and/or historical materials, and accuracy in
estimating job costs leading to no or significantly limited or no change order
requests.
Public Outreach
A number of public workshops and meetings have convened since the summer of 2005 to discuss the 415 PCH Project and gather community input on the emerging design and programming for the site. The outreach included a public open house, two community workshops, and meetings with neighbors and community organizations. A dedicated website (http://415pch.smgov.net/main.html) for the project was established allowing members of the public to view the schematic design and submit comments.
Budget/Financial Impact
Funds in the amount of $747,046 are
available in account C240766.589000, “Annenberg Foundation Grant.”
Prepared
by: Lauren Friedman, City Architect
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Approved: |
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Forwarded
to Council: |
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Craig
Perkins Director -
Environmental and |
|
P. City Manager |